Annual Meeting of the Council, 22 May 2019

HELMDON PARISH COUNCIL
MINUTES
of the Annual meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 22nd May, 2019 at 7:30pm.
Present: Cllrs Coatsworth, Moody, Wheeler, Garner, R. Duncombe, Stott, Gray, Thorpe and the
Clerk (Helen du Bois).
In attendance: 2 members of the public
1. Election for Chairman for 2019/20
It was proposed that Cllr Coatsworth remain as Chairman for 2019/20. All were in favour and Cllr
Coatsworth was duly elected Chairman.
2. Signing of Chairman’s Declaration of Acceptance of Office
Cllr Coatsworth signed the Declaration of Acceptance of Office which was countersigned by the
Clerk.
3. Apologies for absence
Apologies were accepted from Cllr P. Duncombe.
4. Declarations of Interest
Cllr R. Duncombe and Cllr Wheeler both declared an interest in item 15a.
5. Election of Vice Chairman for 2019/20
It was proposed that Cllr Moody remain as Vice Chairman for 2019/20. All were in favour and Cllr
Moody was duly elected Vice Chairman. Cllr Moody signed the Declaration of Acceptance of Office which was countersigned by the Clerk.
6. To appoint members for committees:
The membership for Committees for 2019/20 was resolved as follows:
a. Finance:
Cllrs Coatsworth, Garner, Moody, Thorpe b. Planning:
Cllrs P. Duncombe, Coatsworth, Garner, Wheeler, Thorpe c. Playground:
Cllrs R. Duncombe, Stott and Gray(Cllr Stott resp. for weekly inspections)
d. Allotment:
Cllrs Coatsworth, Garner, Moody, Wheeler
7. To appoint Parish representatives:
The following were appointed with all in favour:
a. Internal Controls Councillor – Cllr Thorpe b. Parish Paths Warden – Roger Miles c. Parish Highways Representative – Cllr Moody d. Neighbourhood Watch Co-ordinator – Cllr Wheeler e. School Liaison Councillor – Cllrs Moody, R. Duncombe, Stott f. Parish Council rep on Reading Room Committee – Cllr Moody g. Parish Council rep in Parish Plan Monitoring Group – Cllrs Coatsworth, Moody,
Wheeler, Thorpe h. Parish Council rep in Blackpits Monitoring Group – Cllr Coatsworth i. Health and Safety Officer – Cllrs Coatsworth, Garner j. Tree Warden – position vacant k. Flag Master and Deputy Flag Master – Geoff Abbey, Cllr Coatsworth l. Webmaster – Cllr R. Duncombe, Richard Farquharson, Ross Vicars m. Recycling Warden – Phillip Ward n. Speed Indicator Device Officers – Cllrs Coatsworth, Wheeler
Action: Cllr Coatsworth to speak to Mike & Helen Tims regarding the Tree Warden role. The
Clerk to research the role of the Recycling Warden.
8. To receive any reports from Parish representatives:
There were no reports.
9. Updating of Register of Interests if necessary
There were no updates required.
10.Approval and signature of the minutes of the Ordinary meeting of 27th March, 2019
The minutes were approved and signed without amendment.
11.Matters arising
Item 4(5): Outstanding Action: Cllrs Coatsworth and Wheeler to widen the flowerbed at the
Helmdon Wall.
Item 4(6): Outstanding Action: Cllr Coatsworth to request permission from the landowner to install the 3rd dog waste bin.
Item 4(16): The property owner has agreed to cut back the tree after the nesting season. There is a great deal of ivy growing on the lamp post.
Action: The Clerk to contact Western Power about removing the ivy.
Item 10: The tablet provided by Coeval which downloads the speed data is faulty and has been returned to Coeval for repair.
Item 12: Outstanding Action: Cllrs Coatsworth and Wheeler to cut the hedge behind the memorial garden at the top of Station Road.
Item 13: The historical archive from Northants ACRE has been collected and passed on to the
Helmdon Local Studies Group.
Item 19: Cllr Coatsworth confirmed that a preliminary application for a Pathfinder II grant had been submitted. If this is accepted then the Council will take steps to assess the viability and cost of the planed works.
Item 28: Cllr Moody confirmed that he and Cllr Garner had met the Reading Room Management
Committee and a letter of understanding had been drawn up which it was agreed the council could sign if it is approved at the Reading Room Management Committee meeting. It was also agreed that the RRMC should be asked to give a copy to the tenant
12.Open Forum
The Chairman invited questions on any subject:
A member of the PCC explained that the Benefice has been notified that it will not be getting a full time vicar and will have to share a vicar with at least one other Benefice. The PCC is challenging this decision.
•
The Council has been invited to take part in commemorations for VE75 – the 75th anniversary of the end of the 2nd World War which will take place over the 8th/9th/10th May next year.
Action: The Clerk to add consideration of this to the agenda for the next meeting.
•
The donations system has been running on the Banbury bus for 6 weeks. Donations have amounted to just under half the total cost of the coach. The money raised has been put towards the monthly bill, and the bill for the shortfall has been shared equally between the two Councils.
•
A resident recently approached the Council about the unkempt state of the land owned by
Grand Union on Station Road – following our intervention the land has been mowed. The Clerk has contacted the Council’s solicitor and Anabell Ellis at Grand Union to chase up the land transfer.
14.Finance:
a. To receive the financial statement: note payments received and consider invoices to be paid
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
Page
•
162
13.To receive the Clerk’s report
• The Council has received a Community infrastructure Levy payment from SNC of £4706.78. This can be spent on capital projects that are for the benefit of the community and must be spent within 5 years. This money must be ring fenced and the Council must report to SNC on how it is spent.
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £29,466.29 on 14th May, 2019 and an expected balance of £26,362.29 once invoices have been paid. It was resolved to pay the following invoices:
PAYEE
DESCRIPTION
TYPE
AMOUNT
1
Northants CALC
Membership Fees
BACS
£395.00
2
Northants CALC
Internal Audit
BACS
£176.00
Audit Commission Act 1998 s7 (3)
3
Aylesbury Mains
Streetlight Upgrade
BACS
£348.00
Parish Councils Act, 1957, s3
4
Helmdon Primary School
School field rental
BACS
£350.00
Open Spaces Act 1906, s14
5
Reading Room
Rental
BACS
£100.00
Local Government Act 1972, s111 (1)
6
4 Corner Ltd
Grass Cutting (APRIL)
BACS
£248.57
Open Spaces Act 1906, s14
7
J COATSWORTH
APM expenses
BACS
£41.85
LGA 1972 s15 (5)
8
Staff
Wages
BACS
£1091.53
LGA 1972, s112 (2)
9
Staff
[address removed]
Council
Expenses
BACS
£65.80
Banbury Bus (MAR/APR)
BACS
£287.25
LGA (Financial Provisions) 1963, s5
Transport Act 1985, s106A (1)
Total
£3104.00
10
th
STATUTORY PROVISION
LGA 1972, s143
b. To receive an update from the Internal Controls Councillor
Cllr Thorpe stated that he had met with the Clerk on 22nd May 2019 and scrutinized the accounts using the ICC checklist. He confirmed that all was in order.
c. Bank Reconciliation: to close off accounts for y/e 31st March 2019
The Clerk presented the bank reconciliation which was accepted (see appendix B)
d. Annual Return: to receive a report from the Internal Auditor
The report from the Internal Auditor had been circulated prior to the meeting. The Internal Auditor has stated that they are “satisfied that effective policies and procedures together with systems to manage, monitor and control the Council’s business are in place” and has signed the Annual
Return as required. In their meeting on 9th May the Finance Committee had resolved to accept the recommendation made by the Internal Auditor that staff wages would be paid by standing order on a monthly basis.
Action: The Clerk to set up the standing order for authorisation.
e. Annual Return: consideration and approval of the Annual Governance Statement
The Annual Governance Statement was considered. All responses were in the affirmative with the final trust funds statement marked as not applicable – it was resolved to approve the Annual
Governance Statement. Cllr Coatsworth and the Clerk as Responsible Finance Officer signed
Section 1 of the Annual Return.
f. Annual Return: approval of the Statement of Accounts
It was resolved to approve the statement of accounts. Cllr Coatsworth and the Clerk as
Responsible Finance Officer signed Section 2 of the Annual Return.
Action: The Clerk to submit the Annual Return form.
g. To note the commencement date for the Period of the Exercise of Public Rights
The Period of the Exercise of Public Rights will be from Monday 17th June 2019 – Friday 26th July
2019.
Action: The Clerk to display the notice for the Period of the Exercise of Public Rights.
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
Page
163
15.To receive an update on the Finance Committee meeting of 9th May 2019 and to consider any recommendations including:
a. Allocations for applications to the 2019 Small Grants Program
The Council had received 6 applications requesting a combined total of £1,655. The Council’s budget for this year is £1750 and all 6 applications were granted in full, as recommended by the
Finance Committee, see appendix C. It was resolved to authorise immediate payment of the grants.
Action: The Clerk to inform the applicants and organise the payments.
b. Next steps for upgrading the street lights
It was agreed to upgrade street light no. 12, 15 and 20 and request feedback from residents.
Following feedback, the Council will consider upgrading the remaining 24 lights at the meeting on 24th July, 2019.
Action: The Clerk to instruct Aylesbury Mains and request feedback on the website, noticeboards and village café.
16.To consider quotations for the ongoing electricity supply
Utility Aid had provided several 2 and 4 year fixed rates. It was resolved to switch to a 48 month offer from SSE when the current fixed rate with Opus ends in August 2019.
Action: The Clerk to instruct Utility Aid.
17.To consider renewal of the Clerk’s membership of the Society of Local Council Clerks
This was approved and the Clerk was authorised to make immediate payment.
Action: The Clerk to renew SLCC membership.
18. To review and approve the following:
a. Financial Regulations b. Finance Committee Terms of Reference c. Risk Assessment d. System of internal Control e. Internal Controls Checklist f. Standing Orders g. Data Protection Policy h. Subject Access Request Procedure i. Data Breech Policy j. Records Retention Policy k. Privacy Notice (General)
l. Privacy Notice (Staff)
Minor changes had already been made to the Finance Committee Terms of Reference as requested by the Finance Committee in the meeting on 9th May, 2019. Changes were requested to the Privacy
Notices (General and Staff) and the Risk Assessment. All others were approved without amendment.
Action: The Clerk to make the amendments.
19.To receive an update on the 2019 Community Speed Watch program and recorded data from the Speed Indicator Device
There was no data from the SID as the Coeval tablet has been sent off for repairs.
Cllr Moody gave an update on the Community Speed Watch program – during the eleven sessions held in the first week the team recorded only two vehicles travelling above 35mph through the village. The program will continue to run for another 2 weeks.
Action: Cllr Moody to give a full report at the next Council meeting.
20.To review the recent Annual Parish Meeting
It was agreed that the APM had been well attended, with 35 members of the public in the audience.
21.To consider arrangements for the entry in the Best Village Awards 2019
The judges will be visiting the village on Tuesday 11th June. Cllrs Garner, Coatsworth, Gray and
Stott will meet shortly to agree arrangements for the day. The Clerk confirmed that the village groups had been asked to save the date.
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
Page
22. To receive an update on community transport
Following feedback from bus users it was agreed not to work with Ability Community Transport for the time being but to continue supporting the weekly Banbury bus.
Action: The Clerk to inform Ability Community Transport.
164
It was resolved to source a quote from 4th Corner Landscaping to cut the brambles at the bridge and mow the grass up to the cross roads as a one off job. It was agreed that a cost of less than
£250 would be acceptable.
Action: The Clerk to contact 4th Corner for a quotation.
23.To consider the purchase of a 2nd defibrillator for the village
It was agreed that part of the new CIL money could fund a 2nd defibrillator for the village. It was agreed that the most suitable location would be at the top of Cross Lane/Field Way but the unit will need a power supply that does not exist at present (the supply will cost approx. £10 pa). It was suggested that the Council ask if any resident in that location would be happy to have the unit mounted on their property.
The Clerk had received quotations for defibrillators and cabinets from the East Midlands Ambulance
Service and Cllr Stott recommended contacting a scheme that is running in Brackley for their recommendations.
Action: The Clerk to advertise for volunteers to host the defibrillator cabinet and provide the
Council with costs in the next meeting.
24.To consider a request for support for grant applications to SNC from the Helmdon
Hurler Committee and Helmdon Acorns
It was agreed to support both applications.
Action: The Clerk to inform the committees.
25. To consider attending the West Northamptonshire Local Council Forum, 19th June
2019
Cllr Coatsworth volunteered to attend this event, diary permitting.
Action: The Clerk to reserve a place for Cllr Coatsworth.
26. To note the decisions of the Planning Committee since 22nd March, 2019
Cllr Coatsworth gave a summary of the decisions made in the Planning Committee meeting of 23rd
April, 2019.
27. To receive an update on the Village Facility Project
The Housing Needs survey has begun.
The owners of the land are considering entering into an agreement with the developers Watson &
Cox. It was agreed that the working group should meet with the owners and potential developer as soon as possible.
Action: Cllr Coatsworth to organise the meeting.
28.Councillor questions
Cllr Coatsworth highlighted the South Northants Funding Fair in Towcester on 26th June 2019 which he will be attending with regards to the Village Facility Project along with a member of the Helmdon
Sports Club.
Two Village Welcome packs were requested.
Action: The Clerk to deliver.
Cllr Coatsworth provided an update on the borehole which is now operational.
Anglian Water have contacted the Council recently regarding a planned water mains replacement along Station Road. It was agreed that Cllrs Thorpe, Moody and Stott would attend a meeting with
Anglian Water to go through the details of the project.
Action: The Clerk to confirm a meeting date.
29.Close
The meeting closed at 9:50pm. The next meeting of the full Council will be Wednesday 24th July,
2019.
dated______________
165
Signed________________
Page
Councillor John Coatsworth, Chairman
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
Appendix A
FINANCE REPORT 22/05/19
This report was presented by the Clerk for approval by the Council on 22nd May 2019.
Balance of Unity Trust account as of 14/05/19:
Expected TOTAL balance once invoices settled:
£29,466.29
£26,362.29
Payments out since 28/3/19
1
2-Apr-19
OPUS
Electricity Supply
DD
£105.28
2
16-Apr-19
Lloyds (Payment Card)
Office supplies
DD
£41.61
3
16-Apr-19
Lloyds (Payment Card)
Multipay Card charge
DD
£3.00
4
17-Apr-19
Northants ACRE
Village of the Year
300096
£30.00
5
2-May-19
OPUS
Electricity Supply
DD
£100.64
Total
£280.53
£20.81
Payments received since 28/3/19
1
3-Apr-19
[address removed]
Office supplies (50% contribution)
BACS
2
Apr-19
Various
Allotment Rental fees
BACS
£105.00
3
17-Apr-19
SNC
Precept
BACS
£9842.40
4
14 May 19
SNC
CIL
BACS
£4706.78
Total
£14,649.99
Invoices to be settled on 27/03/19
1
PAYEE
DESCRIPTION
TYPE
AMOUNT
STATUTORY PROVISION
Northants CALC
Membership Fees
BACS
£395.00
LGA 1972, s143
2
Northants CALC
Internal Audit
BACS
£176.00
Audit Commission Act 1998 s7 (3)
3
Aylesbury Mains
Streetlight Upgrade
BACS
£348.00
Parish Councils Act, 1957, s3
4
Helmdon Primary School
School field rental
BACS
£350.00
Open Spaces Act 1906, s14
5
Reading Room
Rental
BACS
£100.00
Local Government Act 1972, s111 (1)
6
4th Corner Ltd*
Grass Cutting (APRIL)
BACS
£248.57
Open Spaces Act 1906, s14
7
J COATSWORTH
APM expenses
BACS
£41.85
LGA 1972 s15 (5)
8
Staff
Wages
BACS
£1091.53
LGA 1972, s112 (2)
9
Staff
Expenses
BACS
£65.80
LGA (Financial Provisions) 1963, s5
10
[address removed]
Council
Banbury Bus (MAR/APR)
BACS
£287.25
Total
£3104.00
Page
166
Transport Act 1985, s106A (1)
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
2018/19 Day Book Current
2019
Authorisatio n Date
Current Account
Invoice No.
Invoice
Date
Transactio n No.
Transaction or Cheque
Cleared date
16-May-19
66016600
18-Mar-19
2952
24-Jan-19
7375
08-Mar-19
66195755
18-Apr-19
7511
7511
19083
E2047002439
241
6773
16-Apr-19
16-Apr-19
23-Apr-19
01-May-19
31-Mar-19
20-Apr-19
13-May-19
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300096
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
01-May-19
Item Description
Total
Received
DR
Totals
32083.96
Balance B/Fwd 31st March 2019 17388.87
Opus Energy
Electricity Supply
[address removed]
20.81
[address removed]
Banbury Bus (50% contribution)
H du Bois
Staff wages
H du Bois
Office Expenses
Marcus Young
Dog Waste Bins
Citizens Advice
Donation
NCALC
Streetlighting workshop
Northants ACRE
Membership Fees
NASH
Allotment rental
40.00
WHITE
Allotment rental
20.00
CLARKE
Allotment rental
40.00
VINCENT
Allotment rental
25.00
Lloyds (Debit card)
Office supplies
Lloyds (Debit card)
Service charge for payment card
SNC
Precept
9842.50
Northans ACRE
Village of the Year
Opus Energy
Electricity Supply
SNC
CIL
4706.78
Northants CALC
Membership fees
Northants CALC
Internal Audit
Aylesbury Mains
Street light upgrade (1, 24)
Helmdon Primary School
School Field rental
Reading Room
Rental
4th Corner Ltd
Grass Cutting (April 19)
COATSWORTH
APM expenses
H DU BOIS
Staff Wages
H DU BOIS
Expenses
[address removed]
Banbury Bus (MAR/APR 19)
Total Paid
CR
5721.67
105.28
427.50
1017.74
30.50
626.40
50.00
150.00
35.00
41.61
3.00
30.00
100.64
395.00
176.00
348.00
350.00
100.00
248.57
41.85
1091.53
65.80
287.25
Balance
26362.29
17388.87
17283.59
17304.40
16876.90
15859.16
15828.66
15202.26
15152.26
15002.26
14967.26
15007.26
15027.26
15067.26
15092.26
15050.65
15047.65
24890.15
24860.15
24759.51
29466.29
29071.29
28895.29
28547.29
28197.29
28097.29
27848.72
27806.87
26715.34
26649.54
26362.29
Bank
Reco nciled
Code
Bank
15089.26
56
56
56
56
56
56
56
56
56
56
56
56
56
41.61
-9842.50
30.00
100.64
-4706.78
395.00
176.00
348.00
350.00
100.00
248.57
41.85
1091.53
65.80
287.25
101
1001
413
402
403
207
503
406
407
903
903
903
903
412
411
901
502
101
906
407
401
801
204
408
201
412
402
403
413
Page
167
02-Apr-19
03-Apr-19
04-Apr-19
04-Apr-19
04-Apr-19
04-Apr-19
04-Apr-19
04-Apr-19
04-Apr-19
05-Apr-19
10-Apr-19
15-Apr-19
15-Apr-19
16-Apr-19
16-Apr-19
17-Apr-19
17-Apr-19
02-May-19
14-May-19
22-May-19
22-May-19
22-May-19
22-May-19
22-May-19
22-May-19
22-May-19
22-May-19
22-May-19
22-May-19
Payee
16-May-19
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
2018/19 Against Budget
2019-20
Budget
Actual
Remaining
1700.00
1300.00
400.00
196.12
196.12
1503.88
1103.88
400.00
4848.00
1079.14
3768.86
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance (War Memorial/Pump Garden)
206 Village Bulbs
207 Bin emptying
208 Allotment maintenance
209 General maintenance
210 Noticeboards
211 War Memorial
212 Land Purchase
400 General Administration
2400.00
50.00
300.00
350.00
250.00
207.14
2192.86
50.00
300.00
548.00
200.00
250.00
522.00
350.00
250.00
26.00
200.00
250.00
500.00
11311.00
3862.78
500.00
6862.97
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
413 Banbury Bus
500 Grants awarded
431.00
6550.00
250.00
176.00
2109.27
96.30
255.00
4440.73
153.70
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
600 Burial Grounds
601 Churchyard Maintenance
602 Contingency
1350.00
50.00
550.00
200.00
672.00
150.00
100.00
1000.00
108.00
1300.00
1400.00
150.00
430.00
100.00
3.00
83.46
714.75
80.00
30.00
50.00
400.00
400.00
Total Regular Expenditure
700 Miscellaneous
701 Vat Paid
Total Expenditure inc VAT
1320.00
1350.00
20.00
-50.00
400.00
400.00
19659.00
5218.04
13855.71
1500.00
1500.00
213.63
213.63
1286.37
1286.37
290.00
290.00
-290.00
-290.00
800 Projects for 2019/20
801 Street Light upgrade
802 Village Hall Project
803 Multi/Monkey Bars
804 Wappenham Road defibrillator
300 Spending from Sinking Fund for 2019/20
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Burial Ground
550.00
50.00
242.00
50.00
100.00
1000.00
105.00
-83.46
500.00
500.00
500.00
500.00
21659.00
5721.67
15352.08
900 INCOME
19925.00
14674.28
5250.72
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations
906 CIL
19685.00
9842.50
9842.50
240.00
125.00
115.00
19925.00
4706.78
14674.28
-4706.78
-5250.72
Total Regular Income
1000 MISCELLANOUS INCOME
2278.00
20.81
1001 Misc Transfers In
1002 Vat Repayment
78.00
2200.00
20.81
22203.00
14695.09
Total Working Income
Total carried forward at beginning of this financial year
Current income minus expenditure
Total reserves in Unity Account
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
-7507.91
£17,388.87
£8,973.42
£26,362.29
Author: Helen du Bois, Clerk
168
EXPENDITURE
100 Lighting
101 Electricity Supply
102 Streetlight repairs
103 Streelight maintenance
104 Electricity Other
200 Parks & Open Spaces
Page
Code
APPENDIX B
Helmdon Parish Council
Year Ending 31st March 2019
Bank Reconciliation
Unity Bank Tailored Account balance 31st March 2019
£17,388.87
Less Unpresented payments
None
Total
£0.00
£0.00
Add payments not yet credited
None
Total
£0.00
£0.00
Total £17,388.87
Cash Book Balance at 31st March 2019
£17,388.87
Difference between bank account and cash book
£0.00
Summary of Accounts and Holdings
Value at
31.03.18
£98,885.40
£16,145.68
£0.00
Asset Register
£104,392.46
Unity Bank Tailored Account (less unpresented payments) £17,388.87
Unity Bank Deposit Account
£0.00
Total
£121,781.33
Page
169
£115,031.08
Value at
31.03.19
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk
APPENDIX C
Small Grants 2019
No.
Applicant
1 Helmdon Sewing
Club
Amount awarded by
Amount
Council requested (22/5/19)
Contact
Purpose of Grant
Kelly
Williams
Buy extension leads, patterns, refreshments and pay for the Reading Room for first 3 months
£150
£150
£120
£0
£100
£100
Whistley 2000
Scout Group
Steve
Wheeler
The group would like to purchase some Kelly Kettles (which are lightweight wood fuelled camp stoves) to enhance the camping experience (very good for hot chocolate!) and some replacement rope to assist with our pioneering activities. It is great to have the right equipment to keep the children safe and improve their experiences.
£200
£175
5
Bridge Players
To purchase wireless microphones (lightweight headset type) for use in Pantomime productions at
Paul a total cost of approximately £385. With current equipment, it is particularly difficult for younger
Underwood singers to make themselves heard when performing with a live band.
£200
£200
6
St Mary
Magdalene
Church
Bill Elkington To extend the sound and vision system from the nave to the chancel. The quote is £800
£250
£100
Hugh
Walmsley
To fund the capital costs of installing wifi equipment in the Church, which will be done by the Tove
Valley organisation. Recently a member of the congregation was taken very ill, but no one could get a signal to call an ambulance. It is therefore felt that wifi is needed in order that a call can be made in future if an emergency arises.
£150
£150
Louise
Stothard
A grant would enable us to pay for educational and interesting speakers of a high standard for the benefit of members. We are also planning an 'out-reach' event in August/September where all will be welcome to attend a Saturday afternoon tea party in the Reading Room. The aim is to reach your parents, single people in the village and the elderly as well as anyone who would like to join us, for an enjoyable social afternoon of good company. A grant would be a great help for facilitating such an event and providing some entertainment too.
£250
£150
2
The Helmdon
Reading Room
Morag
Underwood Purchase of 60 wine glasses and boxes for use by all users of the Reading Room
The footpaths which are most heavily used, especially around Wickets Mead, are being eroded around the kissing gates on the footpaths with the result that during wet weather the paths are
3
very muddy and dangerous. The grant would be sufficient to purchase 3 sets of roll out plastic
Helmdon paths (10' x 2'6") to lay over the damaged areas to reduce erosion and provide a safe path for
Footpaths Group Philip Ward walkers.
4
The Friends of St
Mary Magdalene
Church
7
8
Helmdon
Women's
Institute
Helmdon Primary
We would like the grant to enable us to offer an additional programme to our Year 6 pupils, the
School
Juile Crouch Drug Abuse Resistance Education Programme, before they go on to secondary school.
£222
£222
10
Helmdon Sports
Preparation of cricket square, including loam, top soil, scarify pitch, service mower, gang mowers
Club
Geoff Bridger scarify machine and roller in preparation for the cricket season.
£250
£100
Total s £1,892
£1,347
Page
170
9
Minutes of the Annual meeting of Helmdon Parish Council 22nd May, 2019
Author: Helen du Bois, Clerk