Annual Meeting of the Council, 23 May 2018

HELMDON PARISH COUNCIL
COUNCIL MEETING
All Councillors are summoned to the Annual Meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon, NN13 5QJ on Wednesday 23rd May, 2018 at
7:30pm. This meeting will be followed by an Ordinary Meeting of the Parish Council.
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting
AGENDA – ANNUAL MEETING
1. Election of Chairman for 2018/19
2. Signing of Chairman’s Declaration of Acceptance of Office
3. Apologies for absence
4. Election of Vice Chairman for 2018/19
5. To appoint members for committees:
a.
b.
c.
d.
Finance (including Internal Controls Councillor)
Planning
Playground
Allotment
6. To appoint Parish representatives:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Parish Paths Warden
Parish Highways Representative
Neighbourhood Watch Co-ordinator
School Liaison Councillor
Parish Council rep on Reading Room Committee
Parish Council rep in Parish Plan Monitoring Group
Parish Council rep in Blackpits Monitoring Group
Health and Safety Officer
Tree Warden
Flag Master and Deputy Flag Master
Webmaster
Any other representatives that may be considered necessary
7. To receive any reports from Parish representatives
8. Updating of Register of Interests if necessary
9. Councillor questions
10. Close
Signed______________ Dated______________
Helen du Bois
Clerk to Helmdon Parish Council
[address removed]
[phone number removed]

HELMDON PARISH COUNCIL
MINUTES
of the Annual meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 23rd May, 2018 at 7:30pm
Present : Cllrs Coatsworth, Moody, Wheeler, Garner, Thorpe, and the Clerk (Helen du Bois).
In attendance: 2 members of the public
1. Election for Chairman for 2018/19
It was proposed that Cllr Coatsworth remain as Chairman for 2018/19. All were in favour and Cllr
Coatsworth was duly elected Chairman.
2. Signing of Chairman’s Declaration of Acceptance of Office
Cllr Coatsworth signed the Declaration of Acceptance of Office which was then countersigned by the
Clerk.
3. Apologies for absence
Apologies were accepted from Cllrs P. Duncombe and R. Duncombe.
4. Election of Vice Chairman for 2018/19
It was proposed that Cllr Moody remain as Vice Chairman for 2018/19. All were in favour and Cllr
Moody was duly elected Vice Chairman. Cllr Moody signed the Declaration of Acceptance of Office which was then countersigned by the Clerk.
5. To appoint members for committees:
The membership for Committees for 2018/19 was resolved as follows:
a. Finance: Cllrs Coatsworth, Garner, Moody, Thorpe. Cllr Thorpe to act as ICC.
b. Planning: Cllrs P. Duncombe, Coatsworth, Garner, Wheeler, Thorpe c. Playground: Cllrs Wheeler, R. Duncombe d. Allotment: Cllrs Coatsworth, Garner, Moody, Wheeler
6. To appoint Parish representatives:
The following were appointed with all in favour:
a. Parish Paths Warden – Roger Miles b. Parish Highways Representative – Cllr Moody c. Neighbourhood Watch Co-ordinator – Cllr Wheeler d. School Liaison Councillor – Cllrs Wheeler, Moody, R. Duncombe e. Parish Council rep on Reading Room Committee – Cllr Moody f. Parish Council rep in Parish Plan Monitoring Group – Cllrs Coatsworth, Moody,
Wheeler, Thorpe g. Parish Council rep in Blackpits Monitoring Group – Cllr Coatsworth h. Health and Safety Officer – Cllrs Coatsworth, Garner i. Tree Warden – Phillip Ward j. Flag Master and Deputy Flag Master – Geoff Abbey and Cllr Coatsworth k. Webmaster – Position Vacant l. Any other representatives that may be considered necessary – none
Minutes of the Annual meeting of Helmdon Parish Council 23rd May, 2018 Author: Helen du Bois, Clerk
Page
8. Updating of Register of Interests if necessary
There were no updates required for Councillor’s Register of Interests.
106
7. To receive any reports from Parish representatives:
There were no reports.

9. Councillor questions
There were no questions.
10. Close
The meeting was closed at 7:40pm
Signed________________ dated______________
Page
107
Councillor John Coatsworth, Chairman
Minutes of the Annual meeting of Helmdon Parish Council 23rd May, 2018 Author: Helen du Bois, Clerk