Annual Meeting of the Council, 24 July 2017

HELMDON PARISH COUNCIL
MINUTES
of the Annual meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 24th May, 2017.
Present : Cllrs Coatsworth, Moody, Wheeler, Thorpe, Garner, Vicars, P. Duncombe and the Clerk
(Helen du Bois)
In attendance: 4 members of the public
The meeting opened with a one minute silence held for the victims and families of the Manchester attack.
1. Election for Chairman for 2017/18
It was proposed that Cllr Coatsworth remain as Chairman for 2017/18. All were in favour and Cllr
Coatsworth was duly elected Chairman.
2. Signing of Chairman’s Declaration of Acceptance of Office
Cllr Coatsworth signed the Declaration of Acceptance of Office which was then countersigned by the
Clerk.
3. Apologies for absence
Apologies were accepted from Cllr R. Duncombe.
4. Election of Vice Chairman for 2017/18
It was proposed that Cllr Moody remain as Vice Chairman for 2017/18. All were in favour and Cllr
Moody was duly elected Vice Chairman. Cllr Moody signed the Declaration of Acceptance of Office which was then countersigned by the Clerk.
5. To appoint members for committees:
The membership for Committees for 2017/18 was resolved as follows:
a. Finance: Cllrs Coatsworth, Garner, Moody, Vicars, Thorpe. Cllr Thorpe to act as ICC.
b. Planning: Cllrs P. Duncombe, Coatsworth, Garner, Vicars, Wheeler c. Playground: Cllrs Wheeler, R. Duncombe d. Allotment: Cllrs Coatsworth, Garner, Moody, Wheeler
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6. To appoint Parish representatives:
The following were appointed with all in favour:
a. Parish Paths Warden – Roger Miles b. Parish Highways Representative – Cllr Moody c. Neighbourhood Watch Co-ordinator – Cllr Wheeler d. School Liaison Councillor – Cllrs Wheeler, Moody, R. Duncombe e. Parish Council rep on Reading Room Committee – Cllr Moody f. Parish Council rep in Parish Plan Monitoring Group – Cllrs Coatsworth, Moody,
Wheeler, Vicars, Thorpe g. Parish Council rep in Blackpits Monitoring Group – Cllr Coatsworth, Vicars h. Health and Safety Officer – Cllrs Coatsworth, Garner i. Tree Warden – Phillip Ward j. Flag Master and Deputy Flag Master – Martin Smith and Geoff Abbey k. Webmaster – Cllr Moody l. Any other representatives that may be considered necessary – none
Minutes of the Annual meeting of Helmdon Parish Council, 24th May 2017
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7. To receive any reports from Parish representatives:
There were no reports.
Author: Helen du Bois, Clerk

8. Updating of Register of Interests if necessary
There were no updates required for Councillor’s Register of Interests.
9. Councillor questions
There were no questions.
10. Close
The meeting was closed at 7:41pm
Signed________________ dated______________
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Councillor John Coatsworth, Chairman
Minutes of the Annual meeting of Helmdon Parish Council, 24th May 2017 Author: Helen du Bois, Clerk