Council Meeting, 16 October 2013

HELMDON PARISH COUNCIL
All Councillors are summoned to an
Extra Ordinary Meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon on Wednesday 16th October 2013 commencing at 7.30 pm.
Members of the public and Press are invited to attend and to participate in the Open Forum
1. Apologies for Absence
2. Declarations of Interest
3. Open Forum
4. Finance a) To resolve whether the insurance schedule covers all requirements for the Council b) To receive update on the replacement slide quotes from the Clerk and consider instructing the work c) To approve bills for payment
Signed _______________________
Dated________________________
Liz Hart, Parish Clerk
[address removed]

13/ 28
HELMDON PARISH COUNCIL
Draft Minutes of the Extra Ordinary meeting of Helmdon Parish Council held on
Wednesday 16th October 2013 in the Reading Room, Church Street, Helmdon at 7:30pm
Present: Councillors Burns, Barnes, England, Moody, Garner, Adhemar, Duncombe,
Coatsworth
Clerk: Liz Hart
Action
1 Apologies for Absence
Cllr Simpson had sent apologies; these were accepted by the meeting.
2 Declarations of Interest
No declarations made.
3 Open Forum
None presented.
4 Finance a) To resolve whether the insurance schedule covers all requirements for the Council
The Clerk had circulated the details of the insurance cover; it was considered that it met the
Council’s requirements. The Clerk was asked to inform the insurers of the recent purchase of new notice boards. It was resolved to save 5% on the premium by signing up to a new 3 year
LTA with the insurers (total premium £1160.00)
Clerk b) To receive update on the replacement slide quotes from the Clerk and consider instructing the work
Three quotes were presented for review; it was felt that a more competitive price could be available locally; Cll Duncombe was asked to meet a local builder on site and obtain a quote on a like for like basis with the favoured option. The Clerk would call another meeting to review the new quote once received.
c) To approve bills for payment
It was resolved to approve the following bills for payment:
Accounts Payable NET VAT GROSS Cheque
Brown and Barden – 3649 – Sept 195.71 39.14 234.85 500364
EON 303.64 15.18 318.82 500365
E Hart – new pump seals 16.67 3.33 20.00 500366
EON UK 104.11 20.82 124.93 500367
Broker Network Ltd 1160.00 0.00 1160.00 500368
The meeting closed at 8:10 pm
Clerk