Council Meeting, 22 March 2023

HELMDON PARISH COUNCIL
MINUTES
of the meeting of Helmdon Parish Council, held in the Reading Room, Church
Street, Helmdon on Wednesday 22nd March 2023 at 7:30pm.
Present: Cllrs Gray, Harris, Hosea, Marchant (Vice-Chair), Moody (Chair), Plunkett,
Thorpe, Wheeler and Charmaine Jay (Clerk)
In attendance: 2 members of the public.
115. Apologies for absence
Cllr Bearman’s absence to be approved
RESOLVED: Cllr Bearman’s absence is not approved
116. Declarations of Interest
Cllr Gray declared an interest in Item 123 due to being Chair of Governors for the school.
117. Approval and signature of the minutes of February 23 2023
RESOLVED: Deferred to May meeting for approval and signature.
118.Matters arising from the minutes not covered on below agenda
None
119.Open Forum (15min max- 3 min per person)
-It was noted from Cllr Eastwood a congratulations for the consistent success of the
Community Larder.
– Re-election due in May 2025 but in May 2023 it is re-election for the Chair and vice
Chair.
120.To receive an update from HS2 liaison officer from recent meetings
Last meeting held was 24th February 2023.
There has been an increase of traffic coming down Church Street due to road closure on
Radstone Road. Diversions signs are to be moved by EKFB/WNC.
The HS2 marshall, Gary Petit, is aware of the increased traffic down Church Street.
RESOLVED: To note update
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121. To consider adopting the Email Policy recommended by the working group
The working group do not agree to adopt an email policy.
RESOLVED: To approve that the email policy is not adopted.
122. To receive an update regarding the gritting store on B4525
The gritting store on B4525 has had a visual inspection taken out due to rubbish and fly tipping in the field beyond the gritting store.
Street cleansing team to litter pick but not certain on what frequency.
Possibility to apply for the gritting store to be an official layby.
RESOLVED: To note progress
123.To consider quote to repair the play wall in the playground
The quote to go through insurance and to note the excess of £125 to repair the play wall.
RESOLVED: Clerk to instruct insurance company.
124.To receive an update from the Allotment Working Group on the Annual
Allotment Plot Holders meeting that took place on 1 March 2023.
A turn out of around 90% attended. Positive feedback was received from plot holders regarding making the meeting an annual event.
125.To receive an update on the recruitment of a volunteer Events Organiser for the Coronation weekend.
Currently no leads or offers for a volunteer events organiser. Cllr Moody to do a poll on facebook to explore options.
126.To consider arrangements for the Annual Parish Meeting to be held on 26
April 2023
Cllr Marchant invited HS2 marshall, Gary Petit, but it is out of his working hours. EKFB
will send someone.
127.Close
Meeting closed at 20.35
Next meeting is the Annual Village Meeting on Wednesday 26th April 2023.
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