Council Meeting, 22 November 2023

HELMDON PARISH COUNCIL
MINUTES
of the meeting of Helmdon Parish Council, held in the Reading Room, Church
Street, Helmdon on Wednesday 22nd November 2023 at 7:30pm.
Present: Cllrs Harris, Holloway, Luckett, Marchant, Moody,
In attendance: 4 members of the public.
205. Apologies for absence
Apologies were received from Cllr Bearman.
RESOLVED: To not approve Cllr Bearman’s absence
206. Declarations of Interest
Cllr Moody declared an interest in item 211B- due to it being the company he works for.
207. Approval and signature of the minutes of October 25th , 2023
RESOLVED: To approve and sign the minutes of October 25th , 2023
208. Matters arising
None
209. Open Forum (15min max- 3 min per person)
– A project for the flood mitigation is in progress. It is suggested that the area up Grange Lane gets dug out and slabbed. To be picked up in
January 2024 meeting.
– A lot of HGV traffic are coming through the village as late as 10-11pm.
Cllr Marchant to email HS2 regarding hours.
– Due to the large tunnels coming for HS2, the lorries are increasing down
B4525 for the next 3 ½ years.
210. To fill the vacancies on the council by co-option
Billie Minshall expressed interest in the vacancy of the council.
Billie has lived in the village for 7 years after living abroad working with animals. Billie previously worked in social services in Milton Keynes. She is interested in representing the older population of the village also, new comers.
RESOLVED: To coopt Billie Minshall in to the council.
211. Finance:
A. To receive the financial statement: to note payments and receipts
RESOLVED: To note the financial statement: payments and receipts.
B. To consider invoices to be paid:
5
Payee
NCALC
Invoice number
3349
Purpose
Training for
Faye H
Charmaine Jay
Postage
RESOLVED: To approve invoices to be paid
Amount
£57.60
£6.25
219. Apologies for absence
220. Declarations of Interest
221. Approval and signature of the minutes of November 22nd, 2023
222. Matters arising
223. Open Forum (15min max- 3 min per person)
224. To fill vacancies by co-option
225. To consider a new website provider as the current provider is going out of business at the end of March 2024
226. Finance:
C. To receive the financial statement: to note payments and receipts.
D. To consider invoices to be paid:
Payee
Invoice number Purpose
Amount
NCALC
3372
Training for
£79.20
Charmaine J
and John M
Charmaine Jay
Lanyards
13.59
2Commune
4704
Domain
180.00
Renewal
Reading Room
402
Reading room
95.00
hire
Reading Room
413
Reading room
72.50
hire
2Commune
4737
Partial hosting
500.40
a. To receive recommendations from Finance committee for 2024/25
i.
To set the Budget for Expenditure 2024/25
ii.
To set the Precept Demand for 2024/25
iii.
To consider timetable for the Small Grants Scheme 2024/25
iv.
To approve Clerks salary increase from SCP 20 to SCP 21
227. To appoint new Neighbourhood Watch Representative
228. To review councillors and representatives
229. To consider making proposals to WNC under the Community Governance
Review
230. To review flood mitigation project
231. To consider re joining the National Allotment Society
232. To consider training on 7th February 2024
233. To gather a working group for the Parish Plan 2024/25
234. To consider topics for the annual village meeting on 22nd May 2024
235. The Welsh Lane (B4525) grittings
212. Close
RESOLVED: Meeting closed 20.43
5
Next meeting is on Wednesday 24" January 2024 at 7.30pm