Council Meeting, 23 February 2023

HELMDON PARISH COUNCIL
MINUTES
of the meeting of Helmdon Parish Council, held in the Reading Room, Church
Street, Helmdon on Thursday 23rd February 2023 at 7:30pm.
Present: Cllrs Gray, Harris, Hosea, Marchant (Vice-Chair), Moody (Chair), Thorpe,
Wheeler and Charmaine Jay (Clerk)
In attendance: 3 members of the public.
101. To receive and approve apologies for absence
Apologies were received from Cllr Bearman
RESOLVED: To approve Cllr Bearman’s absence.
102.Declarations of Interest
None.
103. Approval and signature of the minutes of January 25, 2023
RESOLVED: That the minutes of January 25, 2023, be approved and signed
104.Matters arising
The following were questioned from the previous minutes:
– What is the date for the Small Grants Scheme to be promoted?
The date for the Small Grants Scheme applications are 28th June 2023 for
28 days
– When was the equipment going to be collected for the village litter pick?
The equipment is being collected on Friday 24th March 2023.
105.Open forum (15min max- 3 min per person)
Representations were made on:
– Fly tipping on the layby on the B4525
– The possibility of CCTV for the fly tipping
– The play wall that has been damaged at the school to be discussed in the March meeting.
106. To receive an update from HS2 liaison officer from recent meetings.
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A meeting wasn’t due until 24th February 2023.
HS2 Marshall to attend the Annual Parish Meeting in April 2023.
The current road closure is Radstone Road.
Cllr Marchant to provide a monthly report for the public
RESOLVED: Cllr Marchant to update in March meeting, also, to provide a monthly report for the members of the public and to request the presence of HS2 Marshall to attend the
Annual Parish Meeting.
107.Finance a. To approve bills for payment (below)
RESOLVED: That the following bills be approved for payment:
Payee
Invoice Number
Reason
Amount
Scribe
3613
Annual Subscription
£414.72
Marcus Young
3998
Annual Invoice
£636.48
Licence to use
£398.00
Helmdon Primary
Playing Fields
School
NCALC
2727
Training course
£36.00
108.To receive the report from the King Charles III coronation working group
There was no update from the King Charles III coronation working group as there was no meeting held.
RESOLVED: Cllrs Moody and Hosea to liaise.
109.To receive an update from Cllr Marchant regarding Email Policy
Cllr Marchant has looked into other Email Policies from NHS, MOD, Police and several neighbouring parish councils.
RESOLVED: That Cllr Marchant will present a draft policy to the March meeting to adopt.
110.To consider the Annual Village Meeting in April 2023
There were suggestions for the Annual Village Meeting of HS2 and the community larder.
RESOLVED: Cllr Marchant to get in touch with HS2 representatives to see if they can attend the Annual Village Meeting in April.
111.To review the following policies:
i) Finance Committee Terms of Reference ii) Financial Regulations iii) Planning Committee Terms of Reference
RESOLVED: To defer to the relevant committee to review at their next meetings
112. To decide what to do with the response from the Planning Ombudsman regarding the complaint for Cross Lane.
The Ombudsman said that a complaint cannot be made by a Parish Council, only an individual who had been impacted by the development.
RESOLVED: That a member of the public willresubmit the complaint to the
Ombudsman..
113.To consider issues raised regarding layby on B5425
The layby being a gritting store has become an eyesore and suggestions have been made for the gritting store to be fenced off/ have bollards to stop any use as a layby.
RESOLVED: Cllr Moody to liaise with Helen Howard
114. Close
RESOLVED: Meeting closed (20:43)
Next meeting is Wednesday 22nd March 2023.