Council Meeting, 23 March 2016

HELMDON PARISH COUNCIL
COUNCIL MEETING
All Councillors are summoned to the Ordinary meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon, NN13 5QJ on Wednesday
23rd March, 2016 at 7:30pm
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting
AGENDA
1. Apologies for absence
2. Declarations of Interest
3. Approval and signature of the minutes of the meeting of 27th January, 2016
4. Matters arising
5. Open Forum
6. To receive an update regarding flooding related issues
7. Finance:
a. Financial statement b. To note payments received c. To consider invoices to be paid d. To receive an update from the Internal Controls Councillor e. To consider the annual salary increase for the Clerk f. To consider the preparations required for the forthcoming annual internal audit g. To consider the date of the next meeting of the Finance Committee
8. Clerk’s Correspondence review
9. To consider the changes recommended by the Clerk for the following documents a)
Standing Orders b) Financial Regulations c)Risk Assessment
10. To consider the current Code of Conduct and resolve whether it meets the needs of the
Council
11. To consider arrangements for the Annual Parish Meeting
12. To consider arrangements for the 2016/17 Village Grant application process
13. To review the draft Heads of Terms document for the School Field License
14. To consider the updated New Homes Bonus and discuss possible projects for grant application from the 2016/17 budget.
15. To note decisions of the Planning Committee since 27th January 2016
16. To receive a report from the Highways Warden
17. To receive a report on the village web site
18. To consider the implications for Helmdon Parish Council of the proposed merger of
South Northamptonshire Council and Cherwell District Council

19. To consider the Consultation on the proposal by NCC to amend the 2015 roadworks permit scheme
20. To consider arrangements for retaining a permissive path over the viaduct
21. To receive an update from the Blackpits Monitoring Group
22. To consider changing the structure of the Allotment and Playground committees to working groups and delegate spending power for these groups to the Clerk.
23. To receive an update from the Playground Committee
24. To receive an update from the Allotment Committee and review updated Tenancy
Agreement.
25. To review the Clerk’s queries from the NCALC Local Council Survey 2016
26. To receive an update on the repairs to the War Memorial
27. Councillor questions
28. Close
Signed______________ Dated______________
Helen du Bois
Clerk to Helmdon Parish Council
[address removed]
[phone number removed]

Helmdon Parish Council Finance Report 23/03/16
Accounts:
Balance at Unity Trust account as of 16/03/16: £15,064.01
Expected balance once invoices settled: £14,103.39
Payments received since 13/1/16:
None received.
Invoices to be settled 23/3/16
1 NCALC NCALC Training BACS £35.00
2 NCALC NCALC Training BACS £39.00
3 NCALC The Good Councillor Guide BACS £25.00
4 H du Bois Wages BACS £635.70
5 H du Bois Office expenses BACS £55.99
6 ACRE Village of the Year fees 300060 £25.00
7 E.On Lighting Maintenance BACS £124.93
7 John Coatsworth Lottery License 300061
£20.00
Total £960.62

2015/16 Day Book Current
2015
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transaction
No.
Payee Item Description
17-Mar-16
Total
Total Paid
Received
DR
17-Mar-16
02-Apr-15
09-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
17-Apr-15
20-Apr-15
05-May-15
05-Jun-15
10-Jun-15 28-May 14
03-Jul-15
20-Jul-15 25-Mar-15
27-Jul-15 3844 30-Apr-15
27-Jul-15 3858 11-Jun-15
27-Jul-15 3870 26-Jun-15
27-Jul-15 3886 30-Jul-15
27-Jul-15 01-Apr-15
27-Jul-15 H11AD697EE 09-Jul-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 017557 01-Jul-15
27-Jul-15 01-Jun-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 00017743 27-Apr-15
28-Sep-15
28-Sep-15
30-Sep-15
07-Oct-15 07888 27-Jul-15
12-Oct-15 3904 21-8-115
12-Oct-15 22-Sep-15
19-Oct-15 04-Jun-15
09-Oct-15 20-Sep-15
09-Oct-15 20-Sep-15
08-Oct-15 08-Oct-15
08-Oct-15 547/2079383 01-Sep-15
08-Oct-15 049914 24-Sept 14
08-Oct-15 054273 25-Mar-15
08-Oct-15 056162 09-Jun-15
08-Oct-15 058621 11-Sep-15
08-Oct-15 5257 21-Jul-15
09-Oct-15 E2047002408 08-May-15
08-Oct-15 E2047002409 14-Sep-15
08-Oct-15 POL-2015-02101 31-Aug-15
08-Oct-15
08-Oct-15
08-Oct-15
14-Oct-15 23-Sep-15
26-Oct-15
07-Dec-15 3924 29-Sep-15
07-Dec-15 3087833 30-Sep-15
07-Dec-15 1430231 26-Sep-15
07-Dec-15 153 29-Sep-15
07-Dec-15 059528 09-Oct-15
07-Dec-15 3943 24-Oct-15
07-Dec-15 5105 30-Apr-15
07-Dec-15 24-Nov-15
07-Dec-15 24-Nov-15
07-Dec-15 00018291 04-Aug-15
22-Dec-15 149 03-Nov-15
31-Dec-15
29-Jan-16 5353 25-Nov-15
29-Jan-16 061029 03-Dec-15
29-Jan-16 27-Jan-16
29-Jan-16 27-Jan-16
29-Jan-16 H1263E544A 01-Jan-16
29-Jan-16 01573 12-Jan-16
22-Feb-16 27-Jan-16
23-Mar-16 5405 09-Feb-16
23-Mar-16 5446 29-Feb-16
23-Mar-16 5436 16-Feb-16
23-Mar-16 16-Mar-16
23-Mar-16 16-Mar-16
23-Mar-16 15-Mar-16
23-Mar-16 15-Mar-16
23-Mar-16
Totals
BACS
500437
500434
500435
500439
BACS
BACS
BACS
BACS
500400
BACS
500433
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300052
300053
300056
300054
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300055
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300058
BACS
BACS
BACS
BACS
BACS
BACS
300059
BACS
BACS
BACS
BACS
BACS
300060
300061
BACS
Balance B/Fwd 2014
Co-op Interest
Reading Room Room Hire
P Burns Lottery Licenses
S Adhemar Trophy & Prizes
P Burns Photos
SNC Precept PART 1
Co-op Fee Copy Item
Co-op Interest
Co-op Interest
1st Helmdon Rangers Grants to Village Organisations
Co-op Interest
E.On Electricity
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
E.On Electricity
E.On Electricity
NCALC Internal Audit
NCALC Subscription
Playsafety Ltd Playground Inspection
S Loake Wages
S Loake Newsletter
S Loake Wages
S Loake Office expenses
S Loake General Maintenance (Bark)
Top Print Newsletter
SNC School Drainage Project
SNC Precept PART 2
Unity Interest
Linnell Bros General Maintenance (Bark)
Brown and Barden Grass Cutting
S Lidgley Bulbs
SNAST NHW Subscription
H du Bois Office expenses
H du Bois Wages
ACRE Subscription
Came & Company Insurance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
NCALC NCALC Training
Helmdon Primary School Field Rent
Helmdon Primary School Drainage Project
Parish Online Mapping Subs
Helmdon WI Grants to Village Organisations
Helmdon Fellowship Grants to Village Organisations
Whistley Scouts Grants to Village Organisations
Helmdon Churchyard Chuchyard Maintenance
HMRC VAT refund
Brown and Barden Grass Cutting
SNC Election Expenses
BDO LLP External Audit
Clare Nash Architecture Pump Garden Plans
E.On Electricity Repairs
Brown and Barden Grass Cutting
NCALC NCALC Training
H du Bois Wages
H du Bois Office expenses
Top Print Newsletter
Reading Room Room Hire
Unity Interest
NCALC NCALC Training
E.On Lighting Maintenance
H du Bois Wages
H du Bois Office expenses
E.On Electricty
D Moody WebSite Management
CPRE Subscription
NCALC NCALC Training
NCALC NCALC Training
NCALC The Good Councillor Guide
H du Bois Wages
H du Bois Office Expenses
ACRE Best Village competition
John Coatsworth Lottery Licenses
E.On Lighting Maintenance
Balance
Bank
Reconciled
CR Bank
49820.45 34720.44 15100.01
11807.01
1.54
72.50
20.00
46.95
93.60
7330.00
10.00
1.94
2.75
125.00
1.69
160.28
234.85
234.85
234.85
234.85
156.81
478.22
155.00
353.39
78.00
669.20
105.16
494.93
9.60
190.00
144.25
22808.00
7330.00
3.36
456.00
234.85
62.48
10.00
33.98
319.28
35.00
1169.09
124.93
124.93
124.93
124.93
39.00
350.00
22808.00
33.60
100.00
150.00
250.00
400.00
528.48
234.85
39.00
120.00
450.00
56.33
234.85
11.33
648.26
40.74
181.75
127.50
5.68
150.00
124.93
648.26
32.96
216.39
150.00
36.00
35.00
39.00
25.00
635.70
55.99
25.00
20.00
124.93
Code
11807.01
11808.55
11736.05
11716.05
11669.10
11575.50
18905.50
18895.50
18897.44
18900.19
18775.19
18776.88
18616.60
18381.75
18146.90
17912.05
17677.20
17520.39
17042.17
16887.17
16533.78
16455.78
15786.58
15681.42
15186.49
15176.89
14986.89
14842.64
37650.64
44980.64
44984.00
44528.00
44293.15
44230.67
44220.67
44186.69
43867.41
43832.41
42663.32
42538.39
42413.46
42288.53
42163.60
42124.60
41774.60
18966.60
18933.00
18833.00
18683.00
18433.00
18033.00
18561.48
18326.63
18287.63
18167.63
17717.63
17661.30
17426.45
17415.12
16766.86
16726.12
16544.37
16416.87
16422.55
16272.55
16147.62
15499.36
15466.40
15250.01
15100.01
15064.01
15029.01
14990.01
14965.01
14329.31
14273.32
14248.32
14228.32
14103.39
16060.63
102
102
102
102
102
103
103
103
104
104
105
106
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
8
35.00
39.00
25.00
635.70
55.99
25.00
20.00
124.93
902
408
412
412
502
901
412
902
902
501
902
101
201
201
201
201
101
101
401
407
202
402
409
402
403
207
409
905
901
902
207
201
205
407
403
402
407
405
101
101
101
101
406
203
206
407
501
501
501
601
910
201
404
401
206
102
201
406
402
403
409
408
902
406
101
402
403
101
410
407
406
406
406
402
403
502
412
101

2015/16 Day Book Budget
2013-2014
Code EXPENDITURE Budget Actual Remaining
100 1. Lighting 1,500.00 1,131.82 368.18
101 Street lighting 1,100.00 1021.97 78.03
102 Electricity repairs 400.00 109.85 290.15
103 Other
200 2. Parks & Open Spaces 7,667.00 7,861.44 -194.44
201 Grass cutting 1,400.00 1369.97 30.03
202 Playground equip. inspection 72.00 65 7.00
203 School field rent 350.00 350
204 War memorial and pump garden 75.00 26.73 48.27
205 Bulbs 20.00 45 -25.00
206 Specific projects from sinking funds 3,250.00 1567.07 1,682.93
207 General maintenance 150.00 679.17 -529.17
208 Other (Jubilee Wall) 2,350.00 3758.5 -1,408.50
300 3. Sinking Fund 625.00 see
301 Playground equipment sinking
302 Notice boards 500.00 fund
303 Computer 125.00 doc
304 War memorial
305 Village seats
306 Other
400 4. General Administration 8,097.12 7,499.26 597.86
401 Audit charge 280.00 272.21 7.79
402 Clerk's salary 4,504.49 4504.44 0.05
403 Clerk's expenses 140.00 261.73 -121.73
404 Election expenses 200.00 200.00
405 Insurances 1,278.00 1160 118.00
406 NCALC training 58.00 58.00
407 Subscriptions 231.63 269.63 -38.00
408 Reading Room rent 150.00 160 -10.00
409 Newsletter (Talkabout) 555.00 696.25 -141.25
410 Web site 150.00 150
411 Traffic calming measures 500.00 500.00
412 Other (now Vof Yr) 50.00 25 25.00
500 Grants 1,250.00 5,168.60 -3,918.60
501 Grants to Village Organisations 1,250.00 5050 -3,800.00
502 Village of the Year – Nat comp 118.60 -118.60
503 S. 137
600 6. Burial Grounds 300.00 300.00
601 Churchyard Maintenance 300.00 300.00
602 Contingency
Total Regular Expenditure 19,439.12 21,961.12 -2,522.00
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid 966.86
Total Expenditure 22,927.98
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,500.00
1,100.00
400.00
2014-2015
Actual Remaining
925.59 574.41
613.26 486.74
312.33 87.67
3,087.00 7,334.40
1,420.00 1,448.25
72.00 65.00
350.00 350.00
75.00
20.00 255.82
750.00 5,215.33
150.00
250.00
625.00 4,732.00
500.00
125.00
7,712.79
280.00
4,601.79
140.00
200.00
1,278.00
58.00
240.00
150.00
565.00
150.00
50.00
1,250.00
1,250.00
400.00
400.00
7,144.32
100.00
4,902.22
80.99
1,194.78
365.99
75.00
-7.16
282.50
150.00
1,150.00
1,125.00
25.00
-4,219.15
-28.25
7.00
75.00
-235.82
-4,465.33
150.00
250.00
see sinking fund doc
568.47
180.00
-300.43
59.01
200.00
83.22
-307.99
165.00
157.16
282.50
50.00
100.00
125.00
-25.00
400.00
400.00
14,574.79 16,954.31 -2,379.52
1,463.99
18,418.30
Budget
1,175.00
750.00
425.00
2015-2016
Actual Remaining
1,514.68 -339.68
1,467.74 -717.74
46.94 378.06
3,050.00 25,665.04 -22,615.04
1,500.00 1,369.97 130.03
75.00 65.00 10.00
350.00 350.00
150.00 150.00
75.00 52.07 22.93
750.00 23,258.00 -22,508.00
150.00 570.00 -420.00
see sinking fund doc
7,575.01
255.00
4,015.00
150.00
0.01
1,220.00
150.00
450.00
225.00
960.00
150.00
5,966.46
255.00
2,779.93
173.27
39.00
1,099.43
299.33
462.39
200.00
431.16
150.00
1,608.55
1,350.00
1,350.00
76.95
743.60
625.00
118.60
-76.95
606.40
725.00
-118.60
900.00 400.00 500.00
400.00 400.00
500.00 500.00
14,050.01 34,289.78 -20,239.77
771.58
35,061.36
13,385.00 14,058.21
36.00 32.55
160.00 125.00
14,660.00 14,660.00
25.00 19.51
160.00 145.00
5.49
15.00
250.00
60.00
-250.00
-60.00
22,808.00 22,808.00
250.00
3,173.93 -3,173.93 528.48 100.00
1,235.07
-23.27
-38.99
120.57
-149.33
-12.39
25.00
528.84
14,660.00 14,660.00
25.00 16.96
160.00
Total Regular Income
909 Misc Transfers In
14,465.76 18,308.44 38,013.44
Total Working Income 14,465.76 18,308.44 38,013.44
Balance -8,462.22 -109.86 2,952.08
-8.04
-160.00
528.48

Correspondence received by Helmdon Parish Council
23rd January 2016 – 16th March 2016
South Northamptonshire Council
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Cllr Simon Marinker: Helmdon Annual Parish Meeting
CIL Presentation Slides
Weekly Planning Application listings
New Homes Bonus Allocations
Statement released on behalf of the leaders of Borough and District Councils in Northamptonshire
Planning Applications:
o S/2016/0069/MAR at Radstone Fields Brackley o S/2015/2884/MAR at Radstone Fields Brackley o S/2016/0481/MAR at Foxhill Land North Of Northampton Road Brackley o S/2016/0510/FUL at 53 Station Road Helmdon NN13 5QT
o S/2016/0584/FUL at Grange Farm Road to Grange Farm Helmdon NN13 5QF
Confirmation of receipt of online planning consultation comments
Electoral register monthly changes – February & March
Various communications regarding the Parish Clerk’s Forum 18th March 2016
Press releases: Council given £30,000 to road test food waste campaign, Council run MOT station comes one step closer, Make informed food choices by asking ‘where’s the sticker’ if you don’t see one, Food hygiene courses support local catering businesses, Chairman has tough questions on behalf of charities, Residents invited to have their say on Courteenhall conservation area review, Towcester’s community building shortlisted for design award,
Another chance to learn the Nordic walk, Town nets funding for new women only sports team, Booking lines open for a SPLAT at half-term, Don’t be rejected; register to choose elected, Former Councillor John Kilmister, New contractor set to make a big splash in South Northamptonshire, Public protected from taxi driver willing to ply for trade illegally,
Communities to come together for Queen’s spring clean, Council Leader Supports Simplification of Local Government
Proposal, Funding for King’s Sutton flood alleviation scheme gets the go ahead, Responses sought on the review of
Tiffield’s conservation area, Green light for next stage of Moat Lane development, Long serving council workers rewarded with Royal Garden Party, The wrong type of tip during Cheltenham Festival
Northamptonshire County Council
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Cllr Ian Morris: Annual Parish Meeting
Northamptonshire County Council Consultations:
o North Northamptonshire Joint Planning Unit: Proposed Main Modifications to the Submitted JCS
Consultation Draft Northamptonshire Parking Standards Consultation o Northampton Northern Orbital Route Consultation
My County Council Newsletters – February
NCALC
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Survey of Parish & Town Councils
The Northants CALC Councillor Survey 2016
Communication from Lynn Lavender regarding 2015-16 audit

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New Courses Added to Northants CALC Training Calendar eUpdate – January/February 2016
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Details of clerking vacancies
CiLCA 2016 training
New edition of the Good Councillor’s Guide
2016 Best Village Competition
Miscellaneous
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Anglian Water: Help us reduce pollution in your parish!
Wicksteed: Playground Inspections
Andrea Leadsom: My Vote on the EU Referendum
Kevin Durno: Found some money
Phillip Ward: Contact Details for Ed Bastow at Material Change
Northants Police: PCC to announce new major road safety initiative
Enquiry from Richard Johnson regarding allotment plot 3a
Alastair Crabb: query regarding Jeffs Yard
Erica Sereno (Michael Graham): enquiry into advertising in Helmdon Voice
Enquiry from Helmdon Bridge Players regarding grant funding
Kierwsp: Annual Parish Survey reminders, For information – Consultation on the proposal by
Northamptonshire County Council to amend the 2015 roadworks permit scheme, Planning Your Journey
Better – Roadworks.org
January – April 2016 What's On programme at Northampton Museums & Art Gallery including Half Term workshops
CPRE: Field Work newsletter, Countryside Voice Magazine, C4Q meets StD for Litter Heroes
Clerks and Councils Direct: welcome letter, Local Councils Update March
Northants ACRE: Best Village Competition, Membership, Winter Village Viewpoint Magazine, Poster for
Best Village Competition judges wanted, Neighbourhood plan roadshow, Would a new kitchen help your community facility?, E-Bulletin for Parish Councils, Best Village Competition 2016 – £1000 prize for the overall winner
E.ON Monthly Market Report March 2016
Helmdon School Bursar: License agreement, Defibrillator application
Helmdon School: Grant for Queen’s 90th
Came & Company: The Queen's 90th Birthday
Gavin Curley, Western Power Distribution: Helmdon Village Electricity Works
Rural Vulnerability Service: Newsletter
NAB: Visit of Mobile Sight Centre to Daventry & Brackley
Various communications from Grass Cutting contractors
Various communications from Allotment holders
Richard Farquharson: Helmdon, Surcharging Foul Sewer, ref 52343977, 09 March 2016 – Foul Sewers,
Thank you for reporting a flood
Towcester News About My Area Newsletters
Neighbourhood Alerts
Gateway.gov.uk – receipt of online submission
Parish Online – latest news, top tips and new tools
Various communications from SLCC
Various communications from SNAG
Various communications from SNVB
Various communications from Rural Services Network
Various communications from Northants CAB

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Fields in Trust newsletters
Superfast Northamptonshire E News editor@Helmdon.com: Noticeboards, War Memorial Repairs
Trading Standards Newsletter 9
Northants Fifty Plus Network Magazine
ERTA Voluntary Transport: Ampthill Forum and Northampton-Bedford Brochure
NAYC LINK event 23rd March

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 23rd March, 2016 at 7:30pm
PRESENT: Cllrs Coatsworth, Moody, Hart, Wheeler, Thorpe, Vicars, Duncombe, Adhemar,
Garner and the Clerk. Cllr Hart left at 9.20pm.
IN ATTENDANCE: 4 members of the public attended.
1. Apologies for absence
None.
2. Declarations of Interest
None.
3. Approval and signature of the minutes of the meeting of 27th January, 2016
The minutes were approved by all and signed by the Chairman.
4. Matters arising
Item 4 (Item 8): Cllr Moody expressed concern that although we now had a correct plan, some of the other documentation sent by Wright Hassel was incorrect. A working group was formed to review the documents – group members: Cllr Moody, Cllr Vicars and Cllr
Thorne. Action: Working group to review the documents and decide next steps.
Item 4 (Item 10): The Clerk confirmed that Anglian Water are sure that the pipe is not theirs, and is waiting for a response from Highways. Action: The Clerk to continue with investigation.
Item 4 (Item 14): Cllr Hart has not seen the car park on the verge again but will speak to the Head Teacher if she thinks it is still an issue.
Item 10: Cllr Coatsworth and Cllr Moody signed the Direct Debit mandate and the Clerk confirmed that the switch to Opus would be made within the next week.
Item 15: Action: Cllr Wheeler to send Playground Inspection reports to the Clerk.
Item 25a): Great Western Power have visited the site of the leak and repaired the damage caused to the drainage pipe. There was discussion about a leak higher up Church Street that Anglian Water had investigated in the previous week, when they had found chlorine in the water sample. It was discussed that it is possible that the leak is from the overflow of a septic tank in the nearby field Action: The Clerk to inform Anglian Water of this possibility.
Item 25b) Cllr Moody confirmed that the website had been updated and given a more modern look.
Item 25d) Cllr Wheeler confirmed that he was happy to take on the role of Neighbourhood
Watch Co-ordinator.
5. Open Forum
The Chairman invited questions on any subject. Concern was expressed about the Council’s decision not to replace the fencing around the war memorial, based on feedback from the

recent village survey. Requests were made for something to be done to define the sacred area of the memorial, such as a box hedge, paving or stones. Cllr Vicars confirmed that although the war memorial itself is listed, there are no restrictions on what can be done to the grassed area. Cllr Coatsworth thanked the audience for their input and agreed that the
Council would take time to consider their views.
6. To receive an update regarding flooding related issues:
Cllr Coatsworth confirmed that a meeting had been arranged at Grange Lane with Bulkhead properties and that everyone who had been invited was able to attend. The flooding on 9th
March, 2016 was discussed and it was agreed that water running down Grange Lane contributed greatly to the flood water problem. Cllr Hart and the Clerk highlighted the valiant efforts of Richard Farquharson to keep the drain at The Green end of Station Road clear, which helped to keep the flood water away from properties.
7. Finance:
a. Financial statement
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £15,064.01 at 16th March, 2016.
b. To note payments received
There were no payments received since 27th January, 2016
c. To consider invoices to be paid
It was resolved to pay the following invoices:
1
2
3
4
5
6
7
NCALC
NCALC
NCALC
H du Bois
H du Bois
ACRE
E.On
NCALC Training
NCALC Training
The Good Councillor Guide
Wages
Office expenses
Village of the Year entry fees
Lighting Maintenance
BACS
BACS
BACS
BACS
BACS
300060
BACS
Total
£34.00
£39.00
£25.00
£635.70
£55.99
£25.00
£124.93
£939.62
d. To receive an update from the Internal Controls Councillor:
It was confirmed that the Clerk and the Internal Controls Councillor (Cllr Hart) had met and the Internal Controls Councillor presented her report. The Internal Controls document was reviewed and it was resolved to sign off the system of internal control and internal audit.
e. To consider an annual salary increase for the Clerk
It was resolved to increase the Clerk’s salary by one SCP from CP 18 to SCP 19 for the 2016/17 financial year. The Clerk expressed thanks.
f. To consider the preparations required for the forthcoming annual internal audit.
The Clerk confirmed that Lynn Lavender had been appointed as the internal auditor and was due to visit on 7th June, 2016. The Clerk also mentioned that the 2015/16
External Audit paperwork had arrived from BDO and their submission date is 20th
June, 2016.
g. To consider the date of the next meeting of the Finance Committee.

It was agreed that the next scheduled Finance Meeting should be delayed by a few weeks to tie in with this year’s village grants submissions. To be discussed further at point item 12.
8. Correspondence review
The Clerk presented a list of all correspondence received (see appendix B). Cllr Adhemar mentioned the email received from The Bridge Players about a missing grant payment in
2015/16. The Chair of the Bridge Players did not complete a grant application form but had emailed the then Clerk at the time to apply and was told that the grant application had been accepted. It was agreed that as this decision was not minuted, payment could not be made automatically now. However, Cllr Moody commented that any application made by the Bridge Players in the 2016/17 grants process would be considered favourably.
The Clerk explained that they had received a memory stick containing the HS2 Amended
Bill since the correspondence report was created. It was agreed to load this to the HS2 TV
stored in the Reading Room so residents could view the documents themselves. Action:
The Clerk to update the HS2 TV with the new memory stick.
The time taken by the Clerk to prepare the correspondence review was discussed and there was some discussion about whether Councillors considered the report useful or not. It was agreed that as the Clerk regularly forwarded on pertinent emails, the correspondence list was duplication and not necessarily needed. Action: Cllr Moody to review the past 3
correspondence reports to see if they contain any information that had not already been passed on to the Parish Council. It was agreed that in the meantime, a correspondence email address would be set up and the Clerk would sent copies of all correspondence.
Councillors could access this email inbox before meetings to check. Action: Cllr Moody to set up the correspondence email address and the Clerk to forward copies of all correspondence.
9. To consider the changes recommended by the Clerk for the following documents a) Standing Orders b) Financial Regulations c)Risk Assessment
The current documents had been previously circulated for review ahead of this meeting:
a) Standing Orders:
a. Section 1f: Cllr Vicars raised a query regarding this section but Cllr Moody confirmed that he had discussed with the legal authority at NCALC and it was deemed to be correct. It was resolved to leave this as it is.
b. Section 15b xiv – it was resolved to remove this section.
c. Section18c – it was noted that this paragraph was not in line with the
Financial Regulations. It was agreed that this should be left as is but that it would be reviewed when the new model Financial Regulations are published later this year.
It was resolved that once the above changes had been made, the Council would re-
adopt the Standing Orders document. Action: The Clerk to make the approved changes.
b) Financial Regulations: Cllr Moody informed the Council that new model Financial
Regulations were being published by NALC in the next couple of months. In light of this it was resolved to re-adopt the existing document and to schedule a further review of the document alongside the new model document in the next Finance
Committee meeting.
c) Risk Assessment: The Parish Council reviewed the risks to achieving its objectives and the adequacy of measures taken to manage these risks. It was noted that the measures taken to minimise significant risks include Standing Orders, Financial
Regulations, Risk Assessment, reference to NCALC, Clerk’s training courses, Cllrs’
training courses and seminars attended, Internal Control Councillor and the review of Risk Management Policy. It was resolved that the Parish Council accept that to its current knowledge no significant risks exist. It was resolved to re-adopt the existing
Risk Assessment document and to schedule an in-depth review in the next Finance
Committee meeting.
10. To consider the current Code of Conduct and resolve whether it meets the needs of the Council

The current code had been previously circulated; after due consideration it was felt that it continued to meet the needs of the council.
11. To consider arrangements for the Annual Parish Meeting
The date was confirmed as Wednesday 27th April, 7:30pm. The list of speakers for the meeting was discussed. The Clerk was given a budget of £15 for food and drink and it was agreed that the Chairman would organise the wine.
12. To consider arrangements for the 2016/17 Village Grant application process
The existing grant form was considered fit for purpose. The grant applications will be review by the Finance Committee at a meeting on Wednesday, 11th May, 2016 and recommendations made to the full Parish Council for payment at the meeting on 25th
May, 2016. It was agreed that the grant application window should be open from 1st
April to 30th April and that the grants process should be publicised widely. Action: The
Clerk to ensure the Grants process is well publicised throughout the village.
13. To review the draft Heads of Terms document for the School Field License
The clause regarding the emptying of bins during the school holidays was discussed.
The Clerk had received a quote from Marcus Young Landscapes for emptying the bin near the picnic table of £65 + VAT for 13 visits a year. However, it was discussed that there are two bins on the school field. Action: The Clerk to obtain new quote to include both bins.
The clause regarding the tennis court was discussed including the complex issues of a booking procedure and insurance for both the net and the pavilion during weekends and holidays. It was agreed to advertise within the village to see if there was anyone interested in setting up a tennis club to use these new facilities. Actions: Cllr
Coatsworth to speak to the Sports Club and Cllr Moody to advertise on the website.
14. To consider the updated New Homes Bonus and discuss possible projects for grant application from the 2016/17 budget.
It was resolved to apply for a grant to pay for the pump garden renovations. Actions:
Cllr Coatsworth and the Clerk to process the application.
15. To note decisions of the Planning Committee since 27th January 2016
a. Application no: S/2016/0069/MAR, Radstone Fields, Brackley
After considering the information contained in the documentation, the committee resolved to support the application, but to record their concerns about the unsuitability of the Radstone Road to accept an increase in traffic volume.
b. Application no: S/2016/0481/MAR, Foxhill Land North of Northampton
Road, Brackley: After considering the information contained in the documentation, the committee resolved to support the application, but to record their concerns about the unsuitability of the Radstone Road to accept an increase in traffic volume.
c. Application No: S/2016/0510/FUL, 53 Station Road, Helmdon, NN13 5QT:
After considering the information contained in the documentation, the committee resolved to support the application.
16. To receive a report from the Highways Warden
Cllr Moody gave a summary of issues that had been reported to Street Doctor and their resolution. He also gave an update on the layby at the top of the village and it was agreed that it already looks better as the ground has dried and the grass has started to grow. It was agreed to leave for now and monitor its condition over the year.
Cllr Moody also confirmed that a link to Street Doctor is available on www.helmdon.com and that residents are urged to use it to report any problems.
Cllr Adhemar enquired about a pot hole that has appeared at the edge of the bridge on
Grange Lane Action: Cllr Moody to report it to Street Doctor.
Outstanding Action: Cllr Duncombe to speak to owner of farm land at the top of
Church Street regarding the ditch.
17. To receive a report on the village web site

A report from Cllr Moody had been previously circulated (see appendix C) and Cllr
Moody expressed thanks and gratitude for Audrey Forgham for her dedicated work as website editor.
18. To consider the implications for Helmdon Parish Council of the proposed merger of South Northamptonshire Council and Cherwell District Council
It was agreed to ask District Councillor, Cllr Ian Morris, for an update on this when he speaks at the Annual Parish Meeting.
19. To consider the Consultation on the proposal by NCC to amend the 2015
roadworks permit scheme
Concern was expressed about proposed changes to procedures for advance notice of activity. Action: Cllr Moody to respond to NCC on behalf of the Council.
20. To consider arrangements for retaining a permissive path over the viaduct
The Footpaths Warden gave a summary of the current situation. It was resolved that the Parish Council would apply for a permissive path over the viaduct – Cllr Coatsworth confirmed that the Council’s insurance company were happy to support this so long as the Council carried out a risk assessment and erected warning notices.
The Footpaths Warden would like to use this opportunity to review the existing signs positioned at the other permissive paths in the village as he felt that the wording should be updated and the signs renewed. Actions: The Footpaths Warden to obtain quote for updating the permissive paths signs. Cllr Moody to provide advice on the wording for the signs. Cllr Coatsworth to work with the Clerk to apply to the New Homes
Bonus for grant funding for the gate.
21. To receive an update from the Blackpits Monitoring Group
Cllr Vicars confirmed that the new reporting system was now live on www.helmdon.com
22. To consider changing the structure of the Allotment and Playground committees to working groups and delegate spending power for these groups to the Clerk.
It was resolved to move forward with this change.
Outstanding Action: Cllr Coatsworth to create a list of actions for the Allotment
Committee and Cllr Adhemar and Cllr Wheeler to do the same for the Playground
Committee.
23. To receive an update from the Playground Committee
It was confirmed that repair work was due to commence over the Easter Holidays and the Clerk will inform Cllr Duncombe when the work is finished so that he can distribute the bark. Actions: Cllr Wheeler to visit the site to inspect the repair work. The Clerk to inform Cllr Duncombe when repair work is finished and Cllr Duncombe to spread out the new bark.
The possibility of changing the inspection supplier was discussed and it was agreed that the Playground Committee should meet to choose a new inspection provider from the options the Clerk has already provided. Action: The Clerk to organise a meeting of the
Playground Committee.
24. To receive an update from the Allotment Committee and review updated
Tenancy Agreement.
The Clerk presented an updated tenancy agreement based on a NALC model agreement provided by Cllr Moody. All the suggested changes were approved and it was resolved by vote to insert a clause stating that “Priority will be given to Helmdon residents when allocating plots”. Action: The Clerk to finalise the new tenancy agreement and send it out to plot holders in April.
25. To review the Clerk’s queries from the NCALC Local Council Survey 2016
The Clerk asked for advice on a couple of queries. Councillors were reminded to complete their individual surveys by 15th May.

26.To receive an update on the repairs to the War Memorial
Cllr Vicars confirmed that he had received one quote for the work involved and that he had put in a pre-application grant request from the War Memorial’s Trust. He explained the difficulty of finding a company suitable to carry out the work as they must be authorised to work on listed monuments. A member of the public suggested contacting the National War Memorial Arboretum for advice on repair experts.
Action: The Clerk to confirm if the Council’s insurance policy includes cover for accidental damage to the War Memorial.
27. Councillor questions a. Cllr Thorpe asked if a date had been given for the Judges inspection for the Village of the Year Competition. Action: Cllr Adhemar to inform the Council as soon as a date has been confirmed.
b. Cllr Coatsworth suggested that Councillors who are due to report or present findings at a main meeting should circulate their report to the Parish Council in advance of meetings. It was resolved that all reports and documentation should be sent out two weeks in advance of main meetings.
28. Close
The meeting was closed at 10.02pm
The next ordinary meeting of the Council will take place on Wednesday 25th May, 2016 in the Reading Room.
Signed________________ dated______________
Councillor John Coatsworth, Chairman

Appendix A
Helmdon Parish Council Finance Report 23/03/16
Accounts:
Balance at Unity Trust account as of 16/03/16:
Expected balance once invoices settled:
£15,064.01
£14,124.39
Payments received since 13/1/16
None received.
Invoices to be settled 23/03/16
1
2
3
4
5
6
7
NCALC
NCALC
NCALC
H du Bois
H du Bois
ACRE
E.On
NCALC Training
NCALC Training
The Good Councillor Guide
Wages
Office expenses
Village of the Year entry fees
Lighting Maintenance
BACS
BACS
BACS
BACS
BACS
300060
BACS
Total
£34.00
£39.00
£25.00
£635.70
£55.99
£25.00
£124.93
£939.62

2015/16 Day Book Current
2015
Tra ns a cti on
Da te
Current Account
Invoi ce No. Invoi ce Da te
Tra ns a cti on
No.
Pa yee
26-Ma r-16
02-Apr-15
09-Apr-15
15-Apr-15
15-Apr-15
15-Apr-15
17-Apr-15
20-Apr-15
05-Ma y-15
05-Jun-15
10-Jun-15
03-Jul -15
20-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
27-Jul -15
28-Sep-15
28-Sep-15
30-Sep-15
07-Oct-15
12-Oct-15
12-Oct-15
19-Oct-15
09-Oct-15
09-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
09-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
08-Oct-15
14-Oct-15
26-Oct-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
07-Dec-15
22-Dec-15
31-Dec-15
29-Ja n-16
29-Ja n-16
29-Ja n-16
29-Ja n-16
29-Ja n-16
29-Ja n-16
22-Feb-16
23-Ma r-16
23-Ma r-16
23-Ma r-16
23-Ma r-16
23-Ma r-16
23-Ma r-16
23-Ma r-16
23-Sep-15
BACS
500437
500434
500435
500439
BACS
BACS
BACS
BACS
500400
BACS
500433
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300052
300053
300056
300054
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300055
29-Sep-15
30-Sep-15
26-Sep-15
29-Sep-15
09-Oct-15
24-Oct-15
30-Apr-15
24-Nov-15
24-Nov-15
04-Aug-15
03-Nov-15
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300058
25-Nov-15
03-Dec-15
27-Ja n-16
27-Ja n-16
01-Ja n-16
12-Ja n-16
27-Ja n-16
09-Feb-16
29-Feb-16
16-Feb-16
16-Ma r-16
16-Ma r-16
15-Ma r-16
19-Ma r-16
BACS
BACS
BACS
BACS
BACS
BACS
300059
BACS
BACS
BACS
BACS
BACS
300060
BACS
25-Ma r-15
25-Ma r-15
25-Ma r-15
25-Ma r-15
28-Ma y 14
3844
3858
3870
3886
H11AD697EE
4938
4938
017557
00017743
07888
3904
547/2079383
049914
054273
056162
[phone number removed]
E2047002408
E2047002409
POL-2015-02101
3924
3087833
1430231
153
[phone number removed]
5105
[phone number removed]
5353
061029
H1263E544A
[phone number removed]
5436
063620
25-Ma r-15
30-Apr-15
11-Jun-15
26-Jun-15
30-Jul -15
01-Apr-15
09-Jul -15
01-Apr-15
01-Apr-15
01-Jul -15
01-Jun-15
25-Jul -15
25-Jul -15
25-Jul -15
25-Jul -15
27-Apr-15
27-Jul -15
21-8-115
22-Sep-15
04-Jun-15
20-Sep-15
20-Sep-15
08-Oct-15
01-Sep-15
24-Sept 14
25-Ma r-15
09-Jun-15
11-Sep-15
21-Jul -15
08-Ma y-15
14-Sep-15
31-Aug-15
Co-op
Rea di ng Room
P Burns
S Adhema r
P Burns
SNC
Co-op
Co-op
Co-op
1s t Hel mdon Ra ngers
Co-op
E.On
Brown a nd Ba rden
Brown a nd Ba rden
Brown a nd Ba rden
Brown a nd Ba rden
E.On
E.On
NCALC
NCALC
Pl a ys a fety Ltd
S Loa ke
S Loa ke
S Loa ke
S Loa ke
S Loa ke
Top Pri nt
SNC
SNC
Uni ty
Li nnel l Bros
Brown a nd Ba rden
S Li dgl ey
SNAST NHW
H du Boi s
H du Boi s
ACRE
Ca me & Compa ny
E.On
E.On
E.On
E.On
NCALC
Hel mdon Pri ma ry
Hel mdon Pri ma ry
Pa ri s h Onl i ne
Hel mdon WI
Hel mdon Fel l ows hi p
Whi s tl ey Scouts
Hel mdon Churchya rd
HMRC
Brown a nd Ba rden
SNC
BDO LLP
Cl a re Na s h Archi tecture
E.On
Brown a nd Ba rden
NCALC
H du Boi s
H du Boi s
Top Pri nt
Rea di ng Room
Uni ty
NCALC
E.On
H du Boi s
H du Boi s
E.On
D Moody
CPRE
NCALC
NCALC
NCALC
H du Boi s
H du Boi s
ACRE
E.On
Item Des cri pti on
Tota l s
Balance B/Fwd 2014
Interes t
Room Hi re
Lottery Li cens es
Trophy & Pri zes
Photos
Precept PART 1
Fee Copy Item
Interes t
Interes t
Gra nts to Vi l l a ge Orga ni s a ti ons
Interes t
El ectri ci ty
Gra s s Cutti ng
Gra s s Cutti ng
Gra s s Cutti ng
Gra s s Cutti ng
El ectri ci ty
El ectri ci ty
Interna l Audi t
Subs cri pti on
Pl a yground Ins pecti on
Wa ges
News l etter
Wa ges
Offi ce expens es
Genera l Ma i ntena nce (Ba rk)
News l etter
School Dra i na ge Project
Precept PART 2
Interes t
Genera l Ma i ntena nce (Ba rk)
Gra s s Cutti ng
Bul bs
Subs cri pti on
Offi ce expens es
Wa ges
Subs cri pti on
Ins ura nce
Li ghti ng Ma i ntena nce
Li ghti ng Ma i ntena nce
Li ghti ng Ma i ntena nce
Li ghti ng Ma i ntena nce
NCALC Tra i ni ng
School Fi el d Rent
School Dra i na ge Project
Ma ppi ng Subs
Gra nts to Vi l l a ge Orga ni s a ti ons
Gra nts to Vi l l a ge Orga ni s a ti ons
Gra nts to Vi l l a ge Orga ni s a ti ons
Chuchya rd Ma i ntena nce
VAT refund
Gra s s Cutti ng
El ecti on Expens es
Externa l Audi t
Pump Ga rden Pl a ns
El ectri ci ty Repa i rs
Gra s s Cutti ng
NCALC Tra i ni ng
Wa ges
Offi ce expens es
News l etter
Room Hi re
Interes t
NCALC Tra i ni ng
Li ghti ng Ma i ntena nce
Wa ges
Offi ce expens es
El ectri cty
WebSi te Ma na gement
Subs cri pti on
NCALC Tra i ni ng
NCALC Tra i ni ng
The Good Counci l l or Gui de
Wa ges
Offi ce Expens es
Bes t Vi l l a ge competi ti on
Li ghti ng Ma i ntena nce
26-Ma r-16
Tota l
Recei ved
Tota l Pa i d
DR CR
49820.45
11807.01
1.54
34720.44
72.50
20.00
46.95
93.60
7330.00
10.00
1.94
2.75
125.00
1.69
160.28
234.85
234.85
234.85
234.85
156.81
478.22
155.00
353.39
78.00
669.20
105.16
494.93
9.60
190.00
144.25
22808.00
7330.00
3.36
456.00
234.85
62.48
10.00
33.98
319.28
35.00
1169.09
124.93
124.93
124.93
124.93
39.00
350.00
22808.00
33.60
100.00
150.00
250.00
400.00
528.48
234.85
39.00
120.00
450.00
56.33
234.85
11.33
648.26
40.74
181.75
127.50
5.68
150.00
124.93
648.26
32.96
216.39
150.00
36.00
34.00
39.00
25.00
635.70
55.99
25.00
124.93
Ba l a nce Code
15100.01
11807.01
11808.55
11736.05
11716.05
11669.10
11575.50
18905.50
18895.50
18897.44
18900.19
18775.19
18776.88
18616.60
18381.75
18146.90
17912.05
17677.20
17520.39
17042.17
16887.17
16533.78
16455.78
15786.58
15681.42
15186.49
15176.89
14986.89
14842.64
37650.64
44980.64
44984.00
44528.00
44293.15
44230.67
44220.67
44186.69
43867.41
43832.41
42663.32
42538.39
42413.46
42288.53
42163.60
42124.60
41774.60
18966.60
18933.00
18833.00
18683.00
18433.00
18033.00
18561.48
18326.63
18287.63
18167.63
17717.63
17661.30
17426.45
17415.12
16766.86
16726.12
16544.37
16416.87
16422.55
16272.55
16147.62
15499.36
15466.40
15250.01
15100.01
15064.01
15030.01
14991.01
14966.01
14330.31
14274.32
14249.32
14124.39
902
408
412
412
502
901
412
902
902
501
902
101
201
201
201
201
101
101
401
407
202
402
409
402
403
207
409
905
901
902
207
201
205
407
403
402
407
405
101
101
101
101
406
203
206
407
501
501
501
601
910
201
404
401
206
102
201
406
402
403
409
408
902
406
101
402
403
101
410
407
406
406
406
402
403
502
101

2015/16 Day Book Budget
2013-2014
Code EXPENDITURE Budget Actual Remaining
100 1. Lighting 1,500.00 1,131.82 368.18
101 Street lighting 1,100.00 1021.97 78.03
102 Electricity repairs 400.00 109.85 290.15
103 Other
200 2. Parks & Open Spaces 7,667.00 7,861.44 -194.44
201 Grass cutting 1,400.00 1369.97 30.03
202 Playground equip. inspection 72.00 65 7.00
203 School field rent 350.00 350
204 War memorial and pump garden 75.00 26.73 48.27
205 Bulbs 20.00 45 -25.00
206 Specific projects from sinking funds 3,250.00 1567.07 1,682.93
207 General maintenance 150.00 679.17 -529.17
208 Other (Jubilee Wall) 2,350.00 3758.5 -1,408.50
300 3. Sinking Fund 625.00 see
301 Playground equipment sinking
302 Notice boards 500.00 fund
303 Computer 125.00 doc
304 War memorial
305 Village seats
306 Other
400 4. General Administration 8,097.12 7,499.26 597.86
401 Audit charge 280.00 272.21 7.79
402 Clerk's salary 4,504.49 4504.44 0.05
403 Clerk's expenses 140.00 261.73 -121.73
404 Election expenses 200.00 200.00
405 Insurances 1,278.00 1160 118.00
406 NCALC training 58.00 58.00
407 Subscriptions 231.63 269.63 -38.00
408 Reading Room rent 150.00 160 -10.00
409 Newsletter (Talkabout) 555.00 696.25 -141.25
410 Web site 150.00 150
411 Traffic calming measures 500.00 500.00
412 Other (now Vof Yr) 50.00 25 25.00
500 Grants 1,250.00 5,168.60 -3,918.60
501 Grants to Village Organisations 1,250.00 5050 -3,800.00
502 Village of the Year – Nat comp 118.60 -118.60
503 S. 137
600 6. Burial Grounds 300.00 300.00
601 Churchyard Maintenance 300.00 300.00
602 Contingency
Total Regular Expenditure 19,439.12 21,961.12 -2,522.00
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid 966.86
Total Expenditure 22,927.98
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,500.00
1,100.00
400.00
2014-2015
Actual Remaining
925.59 574.41
613.26 486.74
312.33 87.67
3,087.00 7,334.40
1,420.00 1,448.25
72.00 65.00
350.00 350.00
75.00
20.00 255.82
750.00 5,215.33
150.00
250.00
625.00 4,732.00
500.00
125.00
7,712.79
280.00
4,601.79
140.00
200.00
1,278.00
58.00
240.00
150.00
565.00
150.00
50.00
1,250.00
1,250.00
400.00
400.00
7,144.32
100.00
4,902.22
80.99
1,194.78
365.99
75.00
-7.16
282.50
150.00
1,150.00
1,125.00
25.00
-4,219.15
-28.25
7.00
75.00
-235.82
-4,465.33
150.00
250.00
see sinking fund doc
568.47
180.00
-300.43
59.01
200.00
83.22
-307.99
165.00
157.16
282.50
50.00
100.00
125.00
-25.00
400.00
400.00
14,574.79 16,954.31 -2,379.52
1,463.99
18,418.30
Budget
1,175.00
750.00
425.00
2015-2016
Actual Remaining
1,514.68 -339.68
1,467.74 -717.74
46.94 378.06
3,050.00 25,665.04 -22,615.04
1,500.00 1,369.97 130.03
75.00 65.00 10.00
350.00 350.00
150.00 150.00
75.00 52.07 22.93
750.00 23,258.00 -22,508.00
150.00 570.00 -420.00
see sinking fund doc
7,575.01
255.00
4,015.00
150.00
0.01
1,220.00
150.00
450.00
225.00
960.00
150.00
5,965.46
255.00
2,779.93
173.27
39.00
1,099.43
298.33
462.39
200.00
431.16
150.00
1,609.55
1,350.00
1,350.00
76.95
743.60
625.00
118.60
-76.95
606.40
725.00
-118.60
900.00 400.00 500.00
400.00 400.00
500.00 500.00
14,050.01 34,288.78 -20,238.77
771.58
35,060.36
13,385.00 14,058.21
36.00 32.55
160.00 125.00
14,660.00 14,660.00
25.00 19.51
160.00 145.00
5.49
15.00
250.00
60.00
-250.00
-60.00
22,808.00 22,808.00
250.00
3,173.93 -3,173.93 528.48 100.00
1,235.07
-23.27
-38.99
120.57
-148.33
-12.39
25.00
528.84
14,660.00 14,660.00
25.00 16.96
160.00
Total Regular Income
909 Misc Transfers In
14,465.76 18,308.44 38,013.44
Total Working Income 14,465.76 18,308.44 38,013.44
Balance -8,462.22 -109.86 2,953.08
-8.04
-160.00
528.48

Appendix B
Correspondence received by Helmdon Parish Council
23rd January 2016 – 16th March 2016
South Northamptonshire Council
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Cllr Simon Marinker: Helmdon Annual Parish Meeting
CIL Presentation Slides
Weekly Planning Application listings
New Homes Bonus Allocations
Statement released on behalf of the leaders of Borough and District Councils in Northamptonshire
Planning Applications:
o S/2016/0069/MAR at Radstone Fields Brackley o S/2015/2884/MAR at Radstone Fields Brackley o S/2016/0481/MAR at Foxhill Land North Of Northampton Road Brackley o S/2016/0510/FUL at 53 Station Road Helmdon NN13 5QT
o S/2016/0584/FUL at Grange Farm Road to Grange Farm Helmdon NN13 5QF
Confirmation of receipt of online planning consultation comments
Electoral register monthly changes – February & March
Various communications regarding the Parish Clerk’s Forum 18th March 2016
Press releases: Council given £30,000 to road test food waste campaign, Council run MOT station comes one step closer, Make informed food choices by asking ‘where’s the sticker’ if you don’t see one, Food hygiene courses support local catering businesses, Chairman has tough questions on behalf of charities, Residents invited to have their say on Courteenhall conservation area review, Towcester’s community building shortlisted for design award,
Another chance to learn the Nordic walk, Town nets funding for new women only sports team, Booking lines open for a SPLAT at half-term, Don’t be rejected; register to choose elected, Former Councillor John Kilmister, New contractor set to make a big splash in South Northamptonshire, Public protected from taxi driver willing to ply for trade illegally, Communities to come together for Queen’s spring clean, Council Leader Supports Simplification of
Local Government Proposal, Funding for King’s Sutton flood alleviation scheme gets the go ahead, Responses sought on the review of Tiffield’s conservation area, Green light for next stage of Moat Lane development, Long serving council workers rewarded with Royal Garden Party, The wrong type of tip during Cheltenham Festival
Northamptonshire County Council
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Cllr Ian Morris: Annual Parish Meeting
Northamptonshire County Council Consultations:
o North Northamptonshire Joint Planning Unit: Proposed Main Modifications to the Submitted JCS
Consultation Draft Northamptonshire Parking Standards Consultation o Northampton Northern Orbital Route Consultation
My County Council Newsletters – February
NCALC
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Survey of Parish & Town Councils
The Northants CALC Councillor Survey 2016
Communication from Lynn Lavender regarding 2015-16 audit
New Courses Added to Northants CALC Training Calendar eUpdate – January/February 2016
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Details of clerking vacancies
CiLCA 2016 training
New edition of the Good Councillor’s Guide

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2016 Best Village Competition
Miscellaneous
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Anglian Water: Help us reduce pollution in your parish!
Wicksteed: Playground Inspections
Andrea Leadsom: My Vote on the EU Referendum
Kevin Durno: Found some money
Phillip Ward: Contact Details for Ed Bastow at Material Change
Northants Police: PCC to announce new major road safety initiative
Enquiry from Richard Johnson regarding allotment plot 3a
Alastair Crabb: query regarding Jeffs Yard
Erica Sereno (Michael Graham): enquiry into advertising in Helmdon Voice
Enquiry from Helmdon Bridge Players regarding grant funding
Kierwsp: Annual Parish Survey reminders, For information – Consultation on the proposal by
Northamptonshire County Council to amend the 2015 roadworks permit scheme, Planning Your Journey
Better – Roadworks.org
January – April 2016 What's On programme at Northampton Museums & Art Gallery including Half Term workshops
CPRE: Field Work newsletter, Countryside Voice Magazine, C4Q meets StD for Litter Heroes
Clerks and Councils Direct: welcome letter, Local Councils Update March
Northants ACRE: Best Village Competition, Membership, Winter Village Viewpoint Magazine, Poster for
Best Village Competition judges wanted, Neighbourhood plan roadshow, Would a new kitchen help your community facility?, E-Bulletin for Parish Councils, Best Village Competition 2016 – £1000 prize for the overall winner
E.ON Monthly Market Report March 2016
Helmdon School Bursar: License agreement, Defibrillator application
Helmdon School: Grant for Queen’s 90th
Came & Company: The Queen's 90th Birthday
Gavin Curley, Western Power Distribution: Helmdon Village Electricity Works
Rural Vulnerability Service: Newsletter
NAB: Visit of Mobile Sight Centre to Daventry & Brackley
Various communications from Grass Cutting contractors
Various communications from Allotment holders
Richard Farquharson: Helmdon, Surcharging Foul Sewer, ref 52343977, 09 March 2016 – Foul Sewers,
Thank you for reporting a flood
Towcester News About My Area Newsletters
Neighbourhood Alerts
Gateway.gov.uk – receipt of online submission
Parish Online – latest news, top tips and new tools
Various communications from SLCC
Various communications from SNAG
Various communications from SNVB
Various communications from Rural Services Network
Various communications from Northants CAB
Fields in Trust newsletters
Superfast Northamptonshire E News editor@Helmdon.com: Noticeboards, War Memorial Repairs
Trading Standards Newsletter 9
Northants Fifty Plus Network Magazine
ERTA Voluntary Transport: Ampthill Forum and Northampton-Bedford Brochure
NAYC LINK event 23rd March

Appendix C
Report to Helmdon Parish Council – 23 March 2016 by Cllr Moody
With Best Village judging not far away I thought it might be useful to provide the parish council with a report on the village web site:
• The web site was built in 1999/2000 and launched in November 2000. It was one of the first community web sites in the country.
• It is run under the auspices of Helmdon Parish Council and Helmdon WEA, both of which have made small financial contributions to its development. The parish council provides a grant of £150 pa towards web site costs. The remainder of the cash costs of the web site are paid for by Danny Moody personally.
However, the biggest “cost” is time…
• Audrey Forgham (Editor) and Danny Moody (Webmaster) have constituted the web site team since the beginning (Renhart Gittens was involved in 1999 in setting up the basic starting structure of the web site). Over the past 16 years Audrey and Danny have contributed well in excess of 5,000 hours of voluntary time between them.
• The web site has won multiple awards in its lifetime, notably being chosen as the best community web site in the UK in 2003. In 2005 the web site won the ICT (Information Communication Technology)
category in the Calor Village of the Year for Central England 2005, which resulted in a trip to London for the web site team! The web site has featured several times on the BBC and Radio 5 Live for its innovative design and wealth of content. In 2013 the web site won the Best Informative Site category in the Best Community Website competition run by ACRE and came second in the overall competition.
Despite all the accolades the web site team does it as a labour of love and for the positive comments received from Helmdon residents…
• Several families who have moved to Helmdon have reported that they came here because they had found the village web site and had seen what a friendly and active community Helmdon is. Picking up on this the local estate agents refer prospective buyers to the web site for information about the school, churches, village groups and organisations and facilities, such as superfast broadband. Apart from the positive effect on house prices (which is good news for all of us!) the main benefit is in attracting new residents who will carry on the friendly and active community spirit – the web site is like a shop window for prospective buyers. Residents have also commented that they have become involved in a group or activity because they saw it on the web site “I had no idea [the group] existed but I found it on the web site and through it looked fun so I went along and two years later I’m now the chairman!” The web site therefore supports groups to attract new members and remain vibrant and active.
• A web site is a combination of good design and content. One without the other is pointless. The
Helmdon web site marries the two in perfect balance. It is not the most aesthetically pleasing web site
(or “arty farty” as the webmaster describes it!) because it is an informational web site; its purpose is to convey information, not to just look pretty. Elements of a web site gradually become dated and so the web site team meets two or three times a year to review the site and set priorities for development. The site is well laid out with easy to use navigation, a powerful search facility and all the latest updates set out clearly on the home page.
• Whilst design is important it is content that is king. The web site has well in excess of 1,200 pages and contains almost 4,000 images. The site is updated almost every day, which is an enormous commitment but one that keeps the site relevant, accurate and worth visiting and coming back to. On the front page alone there have been over 4,500 posts in 16 years making sure that residents in Helmdon never miss important information.
• The site is absolutely packed full of local history (87 articles, 45 historical documents either imaged or transcribed, 327 press cuttings dating back to the 1930s, and complete memorial records dating back to the 1500s). But the web site has become a history resource in itself, charting all that has happened in
Helmdon over the past 16 years. Births, deaths, marriages, good times, bad times, disasters and celebrations are all on the web site for posterity.
• Most of the information on the web site is discretionary, but the web site also allows the parish council to meet its statutory duties, with publication of every agenda and all the minutes (since 2000) within the statutory timeframes, the provision of documentation under the Freedom of Information Act and, more recently, the publication of information in compliance with the Transparency Code. The web site team are volunteers but are nonetheless quite happy to provide a service that enables the council to comply with these statutory requirements.
• Having achieved so much it would be easy for the web site to rest on its laurels but instead the approach is one of constant development and improvement. For example, the web site supported the innovative Advent Windows Project in 2015, with a dedicated section on the web site that was updated on a daily basis throughout December 2015 with a stunning image of each day’s window. The most recent development was the launch in March 2016 of a new section on the web site allowing residents to report issues such as potholes, streetlights not working and any other environmental concerns online which sends a report automatically to the responsible authority, whether it be the parish council or the
Environment Agency.

• What the future holds for the web site is anyone’s guess. But if the last 16 years are anything to go by the web site will continue to grow, adapt and develop to suit the needs of the community and will continue to do its bit to make sure Helmdon stays the best place to live in Northamptonshire!
www.helmdon.com