Parish council record
Council Meeting, 23 November 2005
Agenda
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HELMDON PARISH COUNCIL
A meeting of Helmdon Parish Council will take place on Wednesday November 23rd 2005 in the Reading Room, Helmdon Commencing at 7:30 p.m. |
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AGENDA |
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1. |
Apologies for Absence |
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2. |
Approval and Signature of the Minutes for the Meeting held on 28th September 2005 |
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3. |
Matters arising from the Minutes of 28th September 2005 |
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4. |
Open Forum |
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5. |
Finance a) Financial Statement b) Bills for Payment c) Payments Received d) New Bank Account e) Signing of Audit Papers |
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6. |
Correspondence |
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7. |
Adoption of new Risk Assessment document |
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8. |
School Playground update – Lease agreement & Insurance Claim |
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9. |
School Governor |
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10. |
Hedges and Footpaths |
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Quotations for Park Benches & Notice Boards |
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12. |
Decide on group members for Annual Parish Meeting Preparation |
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13. |
Training Reports & Updates |
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14. |
Councillor Questions |
| Members of the public are invited to attend this meeting and to participate in the Open Forum | |
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Sarah Smith |
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Minutes
Parish Council Minutes – November 2005
Minutes of the meeting of the Helmdon Parish Council
Held on Wednesday 23rd November 2005
In the Reading Room, Church Street, Helmdon at 7:30 p.m.
Present: Councillors Burns, Brookhouse, Moody, Bearman, Spendlove, Earl, England, Gittens and Parish Clerk
There were two members of the public present
1. Apologies:
Apologies received from Councillor Smith who was on annual leave
Before the meeting started, Cllr Burns advised the council that he believed that the meeting had not been advertised for the full three clear days required and that all decisions made in the meeting could be illegal. Cllr Moody pointed out that the meeting could go ahead with the councils agreement, but it would have to be classified as an emergency meeting and all decisions noted in the minutes as such. The council narrowly voted to postpone the meeting until Friday 2nd December 2005.
Minutes of the emergency meeting of the Helmdon Parish Council
Held on Wednesday 23rd November 2005 at 7.45pm
Cllr Moody proposed that we sign the audit forms as a matter of urgency and was seconded by Cllr Gittens, all were in favour.
Finance: Signing of the audit papers
The council had already agreed the figures in the July meeting and the Finance committee proposed that the Terms of Assurance should be completed and signed with two answers being marked as ‘NO’. These would then be qualified in writing before sending of to the auditor. The council listened to all of the Terms and agreed that the Finance committee’s proposal was the best way of completing the audit document. Question 4 and 6 were marked as NO for qualification in writing. Question 4 related to proper provision for the accounts to be reviewed by the public and although this may have been done, the clerk could not be certain that it had not been done correctly. All efforts will be made to ensure that this does not happen again. Question 6 related to maintaining adequate and effective systems of internal auditing and although the clerks own processes were rigorous, the council found out earlier in the year that their Internal Auditor should not be from within the village. The council have since elected to use a NALC Internal Auditor for the next audited accounts.
Date of next Parish Council Meeting
2nd December 7.00pm
Meeting closed at 8.00pm last minutes index next
- Issue date
- 23 November 2005
- Topics
- Parish council meetings
Kept from the parish council's own records. Corrections and additions are welcome.