Council Meeting, 26 September 2012

HELMDON PARISH COUNCIL
All Councillors are summoned to an Ordinary Meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon on Wednesday 26th September 2012 commencing at 7.30 pm.
Members of the public and Press are invited to attend and to participate in the Open Forum
1. Apologies for Absence
2. Declarations of Interest
3. Approval and Signature of the Minutes of the Ordinary Meeting held on 25 July and the Extra Ordinary th Meeting of 30 August 2012
4. Matters Arising from the Minutes of the Meetings of 25 July and 30 August 2012
5. To receive update from the Tree Warden on Jubilee tree planting plans
6. Open Forum – to include responses from NCC, MGWSP and Anglian Water Reps on flooding issues
7. To consider any actions resulting from discussions with NCC, Anglian Water and MGWSP
8. Finance
9.
th th th a)
b)
c)
d)
e)
Financial statement
Bills for payment
To note payments received
Consideration of tenders received for noticeboards and repairs to benches
To review external auditor’s report and determine any actions necessary a)
b)
c)
d)
e)
f)
To receive update regarding the Broadview Energy Ltd Wind Farm development
To receive decisions of Planning committee on applications since 26/07/12
Update from Parish Clerk regarding outstanding applications
Neighbourhood Planning – update
To agree response to WNJPU on Joint Core Strategy proposals
To agree response to SNC on Renewable Energy SPD
Planning:
10. Correspondence Review
11. Quality Parish Scheme – to receive update
12. To consider outcome of poll on Station Rd residents regarding possible replacement tree
13. To receive update from the Clerk regarding application to the Probation Service for tidying works
14. Update on works to bridge on Station Rd
15. Councillor training – to renew Training Statement of Intent and consider any relevant courses
16. To receive update on Snapshot Project
17. Consideration of allotment issues
18. To receive update on Jubilee Gate project
19. To receive update on road safety issues
20. Update from School Liaison Councillors
21. Update from Playground Committee
22. Councillors’ Questions
Signed _______________________
Dated________________________
Liz Hart, Parish Clerk
[address removed]

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HELMDON PARISH COUNCIL
Minutes of the Ordinary meeting of Helmdon Parish Council held on
Wednesday 26th September 2012 in the Reading Room, Church Street, Helmdon at 7:30pm
Present: Councillors Burns, Barnes, England, Moody, Garner, Duncombe, Adhemar, Simpson
Coatsworth.
Parish Clerk: Liz Hart (to item 9a)
Three members of the public were present.
Also present: Carl Evans, MGWSP Operational Manager, Liz McBreen, Anglian Water
Manager
Action
1 Apologies for Absence
None.
2 Declarations of Interest
Cllr Barnes declared an interest in item 8d) – notice board tenders.
Cllr Simpson declared an interest in item 17 – allotment issues.
3th Approval and Signature of the Minutes of the Ordinary Meeting held on 25 July and the th Extra Ordinary Meeting of 30 August 2012
th Cllr England proposed, seconded by Cllr Garner that the Minutes of 25 July be approved. All were in favour and Cllr Burns signed the Minutes.
th Cllr Barnes proposed, seconded by Cllr Adhemar that the Minutes of 30 August be approved.
All were in favour and Cllr Burns signed the Minutes.
4th th Matters Arising from the Minutes of 25 July and 30 August 2012
th 25 July
Item 20 – The Clerk confirmed that she had contacted SNC regarding the effluent discharging from the waste collection vehicles. It was commented that the problem has probably due to no cardboard now being allowed in garden waste which would have soaked it up.
th 30 August
No matters arising.
5 To receive update from the Tree Warden on Jubilee tree planting plans
Cllr Coatsworth reported in the absence of Phillip Ward that 400 trees from the Woodland th Trust have been applied for and are due to be planted on 10 November. The proposed name of the area is “Jubilee Wood” and trees may be sponsored by individuals upon payment of £1.
The Clerk was asked to thank Phillip Ward for his efforts and also to clarify the access to the land by the general public. It was noted that residents nearby should also be informed. Clerk

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7
Open Forum
Carl Evans and Liz McBreen introduced themselves and Richard Farquharson gave a summary of the flooding history in the village. Liz McBreen (AW) stressed the importance of reporting instances when the sewers are not coping with water levels straightaway to allow investigative work to be undertaken and to ensure that accurate records are held by Anglian
Water. Cllr Burns noted that it was important to identify the specific issues and then work out an action plan. Carl Evans agreed to review all the information available and check to see if the cleaning schedule was adequate. He agreed to send the Clerk a report on his findings by the end of October.
Clerk
Audrey Forgham proposed a letter of thanks be sent to the Gardening Club for tending the war memorial garden. Cllr Coatsworth confirmed that he would remove the wreaths.
Clerk
To consider any actions resulting from discussions with NCC, Anglian Water and
MGWSP
The findings of the forthcoming report from Carl Evans would determine future actions.
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Finance a) Financial statement
It was resolved to accept the following financial statement:
Current Account (Coop) £29,692.48
b) Bills for payment
It was resolved to pay the following bills:
Accounts Payable NET VAT GROSS Cheque
Brown and Barden (Invoice 3486) 170.00 34.00 204.00 500293
Brown and Barden (invoice 3474) 170.00 34.00 204.00 500294
E Hart – Clerk’s Wages 684.08 0.00 684.08 500295
E Hart – Expenses – postage + toner cartridge 23.88 0.00 23.88 500296
BDO LLP 135.00 27.00 162.00 500297
Parish Online Subscription 10.00 2.00 12.00 500298
Top Print (Summer Newsletter) 133.75 0.00 133.75 500299
Playsafety Ltd 72.00 14.40 86.40 500300
NALC 50.00 10.00 60.00 500301
Broker Network Ltd 1247.88 0.00 1247.88 500302

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c) To note payments received
The following receipts were noted:
Payments Received Amount
Interest (Aug) 3.00
Interest (July) 3.27
Allotment rent – Mr Moody 10.00
Allotment rent – Mr Dunn 10.00
Allotment rent – Mrs Du Bois 5.00
Precept (2/2) 6692.50
d) Consideration of tenders received for noticeboards and repairs to benches
Cllr Barnes declared an interest in this item and left the room.
After due consideration of all tenders received, Cllr Moody proposed, seconded by Cllr
Duncombe that the quotation by Greenbarnes Ltd for supply and fit of three noticeboards be accepted. All were in favour. .
Cllr Barnes returned to the room.
e) To review external auditor’s report and determine any actions necessary
It was noted that there had been no issues arising from the External Auditors report. It was st resolved to approve and accept the Annual Return for year ending 31 March 2012.
9 Planning:
a) To receive update regarding the Broadview Energy Ltd Wind Farm development
The Clerk was taken ill and left the meeting.
It was reported that HSGWAG is fundraising to support the High Court challenge by SNC (on 2
grounds) and Veronica Ward (on 4 grounds) This may take place in November.
It was resolved that Representatives of the Parish Council should meet with HSGWAG to determine the best way forward. It was further resolved (7 Cllrs in favour 2 abstentions) that the electorate should be given the opportunity to confirm whether or not they would support the
Parish Council releasing £7000 to help fund the High Court challenge. This would be done by a ballot with the Reading Room to be open as a polling station between 9am and 9pm.
b) To receive decisions of Planning committee on applications since 26/07/12
Item carried forward to next meeting.
c) Update from Parish Clerk regarding outstanding applications
Item carried forward to next meeting.
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d) Neighbourhood Planning – update nd This item will be discussed at the next PPMG meeting on 22 November and a report made back to the next meeting.
e) To agree response to WNJPU on Joint Core Strategy proposals
It was resolved to make no submission.
f) To agree response to SNC on Renewable Energy SPD
Item carried forward to next meeting.
10 Correspondence Review
Correspondence as per Appendix A was reviewed.
School Liaison – Cllr Adhemar will speak to the Clerk concerning this issue.
11 Quality Parish Scheme – to receive update
The Parish Council had received confirmation that it had been successful in its application to become a Quality Parish Scheme. Cllr Burns thanked the QPS Working Group for all its efforts.
12 To consider outcome of poll on Station Rd residents regarding possible replacement tree
Of forty three people polled, twenty two had responded, all in favour of having a replacement tree. The Clerk would ask Phillip Ward for advice regarding suggested species and report back to the next meeting.
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Clerk
To receive update from the Clerk regarding application to the Probation Service for tidying works
Representatives from the Probation Service had been in contact with the Clerk and a meeting was scheduled to take place shortly.
14 To receive update on works to bridge on Station Road
It was resolved that the next formal request for information should take the form of an official complaint.
15
Cllrs Barnes and
Coatsworth
Councillor training – to renew Training Statement of Intent and consider any relevant courses
Item carried forward to next meeting.
16 To receive update on Snapshot Project
Cllr Barnes will contact Andrew Grant to ascertain how far the grant application has progressed.
Cllr Barnes

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17
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Consideration of allotment issues
Cllr Simpson declared an interest and left the room.
It was resolved that the termination of tenancy agreement for Allotment 4 should stand.
Cllr Simpson returned to the room.
18 To receive update on Jubilee Gate Project
It was noted that the planning application approval was expected imminently. Tenders had also been submitted.
19 To receive update on road safety issues
Possibility of installation of ANPR – Cllr England will contact the Police again for information.
20 Update from School Liaison Councillors
It was resolved that the School Liaison Councillors should approach Mrs Johnson to request a meeting once per term.
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Cllrs Simpson and
Adhemar
Update from Playground Committee
It was noted that the RoSPA report has now been received. The Committee will report to next meeting with an action plan.
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Cllr England
Playground
Committee
Councillors’ Questions
Cllr Adhemar commented that the speed humps warning sign by the school is twisted.
Gravel Path – it was commented that it was difficult to pass in places. Cllr England will address the issue.
Cllr England
Lamp at Church St/Station Rd – Cllr Duncombe to report that the lamp is permanently on. Cllr Duncombe
Pump Garden maintenance – Cllr Moody to contact Eleanor Shepherd to check if the Brownies will continue to maintain it.
The meeting closed at 10:00 pm
Cllr Moody

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Appendix A – 25th July – 26th September 2012
South Northamptonshire Council
 Weekly Planning Application listings
 Planning Applications:
o S/2012/0968/FUL – Manor Barn 68 Church Street Helmdon – Extension to existing outbuilding to create annexe to main dwelling o S/2012/0724/LDE – 4 Wrightons Hill Helmdon – Lawful Development Certificate for an existing use of land as domestic garden – notice of withdrawal of application o S/2012 S/2012/1068/FUL – 54 Church Street Helmdon – Variation of condition 2 on
(S/2011/0891/FUL Extend dormer windows to front and rear. Two storey side and single storey rear extensions) comprising of: raising the eaves height to rear section of the two storey extension, change finish of dormer windows to render and change existing gable end from boarding to render. Removal of first floor window over the stairs and various amendments to window sizes & fenestration.
o S/2010/1117/FUL – Spring Farm Welsh Lane Helmdon – Change of use from agricultural land and buildings to Sui Generis use for corporate and private entertainment business including driving military motor vehicles, use of firearms and storage of both. Creation of pool from agricultural land for same corporate and private entertainment use. Clay pigeon and black powder shooting and retention of mobile home at site entrance for residential purposes (retrospective) Amendment: revised description and additional information –
notice of committee meeting
 Press releases on master composters, moat lane development, Silverstone circuit development, electors’ rights, Towcester Playday
 Electoral register – monthly changes
 Details of consultation on Draft Renewable Energy SPD
 Additional Standard Guidance, confirmation that all interests forms had been received
Northamptonshire County Council
 Highways Newsletters and supplements
 Proposed Changes to the Pre-Submission Joint Core Strategy – details of consultation
 Police – Crime and Policing Updates
 Station Rd closure information
 Notes from HS2 Rights of Way Meeting (forwarded to Roger Miles)
 Street Doctor marketing campaign
 Police – Washington cluster newsletter
NCALC
 August Update
 Request for course suggestions from Councillors
 Governance arrangements

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 Interests – a guide for Councillors
 Invite to AGM
 Confirmation of accreditation panel date and subsequent notice that the Parish Council had passed
 Training Schedule July – December 2012
 Clerk Vacancy information
Miscellaneous
 Anglian Water, NCC, MGWSP – communications regarding September meeting
 South Northants Homes – works briefing papers
 Police Commission Election Campaign Material
 Planning Inspectorate – copy of letter sent to Andrea Leadsom regarding the appeal decision
 CRPE – Countryside Voice, Outlook – Summer 2012, details of Planning Road Show on
November 20 – responses required
 Coop – bank statements for August and September
 BDO – External Auditor’s Report
 Audit Commission – notice that BDO will be auditors for next five years
 RoSPA – playground report
 Grand Union Housing – press release on energy efficient building and food bank
 SNVB newsletters
 Age UK – 55+ Learn to Swim campaign
 Vitalise information
 Andrea Leadsom – details of meeting regarding Spring Ridge Farm
 ACRE – details of AGM and oil buying scheme, notice of new executive, annual report
 South Northants Homes – notice of works to start in village and request for yard area to rent
 Peter Deeley – information sources on HS2
 David Ramsbottom – details of E-petition regarding wind farm subsidies
 Various quotes from noticeboard suppliers
 British Red Cross – First Call and Dial A Wheelchair scheme
 Marie Curie – community fundraiser information
 Helmdon Primary School – communications regarding bin emptying
 Came and Company (Broker Network Ltd) – insurance details for year from Oct 2012
Accounts received
 Brown and Barden (Invoice 3486) – £170 + £34 VAT = £204.00
 Brown and Barden (invoice 3474) – £170 + £34 VAT = £204.00
 BDO LLP – £135 + £27 VAT = £ 162
 Parish Online Subscription – £ 10 + £2 VAT = £12
 Top Print (Summer Newsletter) – £ 133.75
 Playsafety Ltd – £72 + £ 14.40 VAT=£86.40
 Broker Network Ltd – £1247.88
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