Council Meeting, 27 February 2013

HELMDON PARISH COUNCIL
EXTRA ORDINARY MEETING
All Councillors are summoned to an Extra Ordinary Meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon on Wednesday 27th February 2013 commencing at 7.30 pm.
Members of the public and Press are invited to attend and to participate in the Open Forum
1. Apologies for Absence
2. Declarations of Interest
3. Open Forum
4. To receive updates from the Clerk regarding previous water related issues: NCC, Anglian Water and
MGWSP, Bulkhead Properties and to determine further action required
5. Finance a) Bills for payment b) To consider awarding tender for Jubilee Gates with regard to funding outcomes and other correspondence received c) To consider quotes for general repairs
6. To consider works to put forward for Enhancement Gangs
7. Councillors’ Questions
Signed _______________________
Dated________________________
Liz Hart, Parish Clerk
[address removed]

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HELMDON PARISH COUNCIL
Draft Minutes of the Extra Ordinary meeting of Helmdon Parish Council held on
Wednesday 27th February 2013 in the Reading Room, Church Street, Helmdon at 7:30pm
Present: Councillors Burns, Barnes, England, Moody, Garner, Coatsworth, Simpson
Parish Clerk: Liz Hart
Four members of the public were present.
Action
1 Apologies for Absence
Cllrs Duncombe and Adhemar had sent apologies due being away and having family commitments respectively; these were accepted by the meeting.
2 Declarations of Interest
The following declaration was made:
Cllr Moody – 5a) – payment of £1051.07 – Snapshot books
3 Open Forum
The issue of parking in dangerous positions was discussed; whilst it was understood by the
Parish Council that a parked car often to be found near the junction of Church Street and
Station Road was legally parked, it was felt to nevertheless pose a danger due to poor lighting and the dark colour of the car. The Clerk was asked to contact the owner to make him aware of this. Cllr Barnes commented that cars parked opposite the school were often badly positioned.
4
Clerk
To receive updates from the Clerk regarding previous water related issues: NCC,
Anglian Water and MGWSP, Bulkhead Properties and to determine further action required
The Clerk reported that she had spoken to Carl Evans and that proposals from his meeting with Josie Bateman would be put to a Full Council. These included more regular jetting of gullies for specific villages.
Cllrs Barnes and England volunteered to attend the scheduled meeting with Bulkhead
Properties together with Chris Thorpe and the Clerk. Cllr England would invite Andy Deverall.
The Clerk would see if Highways could assist in jetting out the under road pipe prior to the meeting. It was felt important that Bulkhead should complete necessary works regardless of whether the AWA work had been completed. The rebuilding of the headwall and an associated drainage pit were felt to be a priority.
Chris Thorpe commented that Andy Deverall had been most helpful during heavy rainfall on th 14 February.
.
The Clerk was asked to check which authority had requested that ditches on Radstone Road be cleared as this was felt to be a positive step forward.
A member of the public highlighted the importance of the brook being kept clear.
Clerk

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5 Finance a) Bills for payment
It was resolved to pay the following account
Accounts Payable
Danny Moody (Snapshot Books)
NET VAT GROSS Cheque
1051.07 0.00 1051.07 500319
It was further resolved that the Clerk should raise an order for the purchase of some gates for the Footpaths Group.
b) To consider awarding tender for Jubilee Gates with regard to funding outcomes and other correspondence received
The Chairman publicly thanked the O’Briens for their kind offer of donating some Helmdon
Stone.
No further funding had been received by the Clerk; it was resolved that the matter be discussed and finally resolved upon at the March meeting. The Clerk would liaise with Cllr
Coatsworth regarding whether enough stone was available or if more needed to be procured.
c) To consider quotes for general repairs
It was resolved that the Clerk should instruct Graham Eccles to carry out repairs to two benches and repaint the swings and slide supports. (Quote for £455 accepted)
6 To consider works to put forward for Enhancement Gangs
It was resolved to request that the verges by the school be reinstated and re-sown and the layby and verge area up to the B4525 be put forward for clearance.
7 Councillors’ Questions
Cllr Coatsworth requested that the official complaint form be used by the Clerk when filing the
NCC complaint.
Cllr Coatsworth reminded the Clerk to raise a bill for payment for the Best Village Competition at the March meeting.
It was noted that Cllr Grant would be standing for the Towcester area in the NCC elections in
May, rather than for Brackley
Cllr Moody commented that he was pleased with the response to the Broadband Survey,
A letter was read out from the Planning Inspectorate confirming a full inquiry would take place,
The meeting closed at 8:40 pm
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