Council Meeting, 27 January 2016

HELMDON PARISH COUNCIL
COUNCIL MEETING
All Councillors are summoned to the Ordinary meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon, NN13 5QJ on Wednesday
27th January, 2016 at 7:30pm
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting.
AGENDA
1. Apologies for absence
2. Declarations of Interest
3. Approval and signature of the minutes of the meeting of 25th November, 2015
4. Matters arising
5. Open Forum
6. To receive an update regarding flooding related issues.
7. Finance:
a. Financial statement b. To note payments received c. To consider invoices to be paid d. To receive a report from the Finance Committee meeting held on 13th January,
2016 and to consider any recommendations arising from it e. To award the grass cutting tender f. To set the Budget for expenditure in 2016/17 (receiving recommendations from the Finance Committee)
g. To set the Precept for 2016/17 (receiving recommendations from the Finance
Committee)
h. To adopt Terms of Reference for the Finance Committee
8. Correspondence review
9. To receive a report from SNC’s Planning Policy and Regeneration Committee
10. To receive a report from the Clerk regarding electricity supply and lighting in the village.
11. To note decisions of the Planning Committee since 25th November, 2015
12. To adopt Terms of Reference for the Planning Committee
13. To receive an update from the Parish Highways Representative
14. To receive an update from the Blackpits Monitoring Group
15. To receive an update from the Playground Committee
16. To receive an update from the Allotment Committee
17. To consider the dissolution of the Allotments Committee and Playground Committee and the transfer of these functions to the Clerk

18. To receive an update from the Reading Room Committee
19. To consider arrangements for this year’s Annual Parish Meeting
20. To confirm that the council will remain opted-in to the Sector Led Body arrangements for the procurement of external audit
21. To consider forming a working party to progress the achievement of registration as a
Foundation Council.
22. To review the results of the village survey and to consider next steps:
a. Talkabout b. Speed radar c. War Memorial fencing
23. To receive an update on the repairs to the War Memorial
24. To consider the state of the lay-by at the entrance to the village
25. Councillor questions
26. Close
Signed______________ Dated______________
Helen du Bois
Clerk to Helmdon Parish Council
[address removed]
[phone number removed]

2016/17 Draft Budget & Precept – part 1
Code EXPENDITURE
100 1. Lighting
101 Street lighting
102 Electricity repairs
103 Other
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground equip. inspection
203 School field rent
204 War memorial and pump gardens
205 Bulbs
206 Specific projects from sinking funds
207 General Contingency
208 Parish Paths
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Other
400 4. General Adm inistration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 NCALC training
407 Subscriptions
408 Reading Room rent
409 New sletter (Talkabout)
410 Web site
411 Traffic calming measures
412 Other (now Vof Yr)
500 Grants
501 Grants to Village Organisations
502 Village of the Year – Nat comp
503 S. 137
600 6. Burial Grounds
601 Churchyard Maintenance
602 Contingency
Total Regular Expenditure
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid
Total Expenditure
900 INCOME
901 Precept
902 Interest
903 Allotments
904 New sletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,175.00
750.00
425.00
3,050.00
1,500.00
75.00
350.00
150.00
75.00
750.00
150.00
2015-2016
Actual Exp Jan-Mar 16
1,410.57 124.93
1,363.63 124.93
46.94
25,665.04
1,369.97
65.00
350.00
Notes for 2015
Rem aining
-485.43
-738.56
378.06
Included some 2014 payments
1 repair
-22,615.04
130.03
10.00
150.00
22.93
-22,508.00
-420.00
52.07
23,258.00
570.00 Bark see sinking fund doc
7,575.00
255.00
4,015.00
150.00
1,220.00
150.00
450.00
225.00
960.00
150.00
5,811.47
255.00
2,779.93
117.28
39.00
1,099.43
200.33
462.39
200.00
431.16
150.00
715.22 1,048.31
648.26
32.96
586.81
-0.24
-39.00
120.57
-84.33
-12.39
25.00
528.84
34.00
76.95
718.60
625.00
93.60
-76.95
631.40
725.00
-93.60
900.00
400.00
500.00
400.00
400.00
500.00
14,050.00 34,005.68
1,350.00
1,350.00
Budget for 2016/17
Budget
1,619.00
1,419.00
200.00
6,390.00
1,600.00
65.00
350.00
150.00
75.00
4,000.00
150.00
465.00
2,025.00
1900.00
Notes for 2016/17
Likely to be £919 for supply and £500 for maintenance – agreed to budget as if remaning w ith E.On for 2016/17 for now
Reduced to the average spend over the past 3 years
May increase due to new options B and C – w ill amend once tenders are opened in meeting on 27th Jan
Wicksteed £54, Play Inspections £102, John Hicks & Assoc £68.4
Rental agreement expires 31st March 2016
This is for bulbs for the garden, not repairs
£1000 for pump garden rennovations & £3000 for flood prevention – both values to com e from grant allow s for 2 kissing gates to com e from grant
Playground repairs expected to be £2500 – use £606.49 from sinking fund and remainder from Precept
125.00
SCP18 £9.21/hour
11,616.00
400.00
4,480.00
150.00
Internal: £200 – move to band 3 due to school field grant in 2016 (w as £162). External (BDO): £200+VAT (w as £100)
Increase to SCP19(£9.52/hour) from April plus £280 for hours attending CilCA training estimate figure given for Jan-Mar16
1,170.00
650.00
921.00
225.00
270.00
150.00
3,200.00
Fixed for next 3 years at £1169.09
Includes CiLCA and 4 x Off to a Flying Start
NALC £48.18, NCALC £314.25, CPRE £36, ACRE £35 , NHW £10, Parish Online £28 TOTAL=£471.43
Nothing in the Reading Room's latest minutes about any rate increase
For flyers to distribute key information throughout the year plus £70 for leaflets for Blackpitts Monitoring Group
No increase for 16/17
For speed radar, to com e from grant
2,050.00
1,350.00
200.00
500.00
400.00
400.00
For Village of the Year and any school competition prizes
For half share of village defibrillator to com e from grant
500.00
840.15 -20,795.83 24,100.00
771.58
34,777.26
14,660.00
25.00
160.00
14,660.00
16.96
22,808.00 22,808.00
528.48
Total Regular Incom e
909 Misc Transfers In
38,013.44
Total Working Incom e 38,013.44
Balance 3,236.18
-8.04
-160.00
528.48
Waived for 2015/16
25.00
100.00 Yes from 8 holders so far, still to hear from 7 other holders, 1 plot confirmed vacant

2016/17 Draft Budget & Precept – part 2
Balance end of
Jan 2016
Unity 15,064.01
Total 15064.01
Outstanding Jan-Mar 2016
Payments:
Receipts:
Expected
Balance end
March 2016
840.15 14,223.86
840.15 14,223.86
Expected Sinking Fund Reserves
Expected General Reserves
Based on the figures our anticipated budgeted expenditure is:
Less our anticipated income (exc precept)
£6,033.60
£8,190.26
£24,100.00
£125.00
"-ve adjustments due to grants
"-/+ adjustment to general/earmarked reserves
Precept Request
Rounded
Previous precept
£8,165.00
Precentage increase on last year
£15,810.00
£15,810.00
£14,660.00
7.84%

2016/17 Sinking Fund
Reserves – general and sinking fund – 2015/16
Year ending
31/03/15
General
5,323.41
Sinking Fund
6,483.60
Total funds available
11807.01
Breakdown Total 31/03/15 Expected spend this yr to date
Budgeted for sinking fund this yr
Expected Total 31/03/16
606.49
1,000.00
259.46
1,316.67
1,800.00
400.00
1,100.98
0
0
0
0
0
0
450
0
0
0
0
0
0
0
0
0
0
606.49
1,000.00
259.46
1,316.67
1,800.00
-50.00
1,100.98
0
6,033.60
Playground
301 equipment
302 Notice boards
303 Computer
304 War memorial
305 Village Seats
Pump Repair
404 Elections
306 Other
Total
Reserves – general and sinking fund – 2016/17
Year ending
31/03/16
General
8,190.26
Sinking Fund
6,033.60
Total funds available
14223.86
Breakdown Total 31/03/16 Expected spend this yr to date
Budgeted for sinking fund this yr
Expected Total 31/03/17
606.49
1,000.00
259.46
1,316.67
1,800.00
0.00
1,100.98
0
606.49
0
0
0
0
0
0
0
0
0
125
0
0
0
0
0
0.00
1,000.00
384.46
1,316.67
1,800.00
0.00
1,100.98
0.00
5,602.11
Playground
301 equipment
302 Notice boards
303 Computer
304 War memorial
305 Village Seats
Pump Repair
404 Elections
306 Other
Total

HELMDON PARISH COUNCIL
FINANCE COMMITTEE
TERMS OF REFERENCE
January 2016
– 1 –

Adopted on _______________________ (date)
Signed ___________________________ (Chairman)
Date Details of any revision
Schedule of review: November 2016
– 2 –

Authority
The Finance Committee is an advisory committee and is appointed by and solely responsible to
Helmdon Parish Council.
The Committee duties are defined and agreed by the Main Council who may vote, at any time, to modify the Committee’s powers. The committee will meet quarterly but can also be convened to deal with special events as they occur.
Membership
All members of the Committee will be members of the Parish Council. The Committee will consist of no fewer than four elected Councillors – quorum at the Committees meetings will consist of no fewer than three elected members.
At its first meeting one of its members will be appointed as Internal Controls Councillor – to be re-
elected each year after the Annual Parish Council meeting.
At its first meeting it will elect a Chairman to preside at its future meetings and will also elect a Vice
Chairman if it wishes – to be re-elected each year after the Annual Parish Council meeting.
Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and will be circulated to all
Councillors and will report at the next Full Council meeting
The minutes will be published at www.helmdon.com and will also be available by request from the
Parish Clerk. The Parish Clerk will be responsible for arranging the recording and distribution of the minutes.
Responsibilities
Primary Purpose: to manage the Council’s financial resources and to debate and recommend strategy and action on policy and operational matters concerned with Council’s finances, property, resources, land and manpower.
The Finance Committee will have the following specific duties: –
a To prepare budgets and recommend precepts and will submit them to the Main Council for approval.
b To monitor the overall financial performance of the budget against estimates (capital and revenue)
– 3 –

c To ensure adequate financial controls are in place to utilise and protect the Council’s finances and assets including the insurance of buildings and property and maintenance of the asset register.
d To settle and keep under review the format and presentation of the Council’s budgets and the financial parts of the Annual Report.
e To secure the implementation of any measures recommended by the internal and external auditors and to submit recommendations, where applicable, to the Council.
f To order, regulate and generally supervise the Council’s finances.
g To monitor and, where appropriate, recommend purchase of all capital items h To make provision for future agreed capital projects.
i To ensure the proper management of all property owned or leased by the Council.
j To monitor, review and recommend on all matters relating to the Council’s staff levels and conditions of service.
k To monitor the Council’s financial risk assessments and recommend changes where necessary.
l To establish and effect a clear policy for grant administration.
m To approve other Committee’s annual spending/budget levels and capital projects to be undertaken and recommend implementation of the same to the Main Council.
n In the case of services undertaken or to be undertaken by external contractors selected after competition, to be responsible for:
• Specifying the standards and other terms to be applied within the tender documents;
• Selection of tenderers;
• Assessment of bids and award of contract;
• Subsequent monitoring of contractors’ performance;
• Adjustment or standards or variation of contract terms if appropriate o To recommend to the Main Council such delegated powers to the Clerk as thought appropriate.
p To undertake an annual review of Financial Regulations and make recommendations to the
Main Council.
Clear and concise formal resolutions are required at all times to avoid ambiguity in the minutes and to ensure that the intention of the resolution is conveyed to the members for them to vote on.
– 4 –

Helmdon Parish Council Finance Report 27/01/16
Accounts:
Balance at Unity Trust account as of 21/01/16: £16,422.55
Expected balance once invoices settled: £15,064.01
Payments received since 25/11/15
1 Unity Interest BACS £5.68
Total
£5.68
Invoi ces to be settled 27/01/16
1 NCALC NCALC Training BACS £150.00
2 CPRE Subscription 300059 £36.00
3 H du Bois Wages BACS £648.26
4 H du Bois Office expenses BACS £32.96
5 E.On Lighting Maintenance BACS £124.93
6 E.On Electricity BACS £216.39
7 D Moody Helmdon.com management BACS £150.00
Total £1358.54

2015/16 Day Book Current
2015
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transaction
No.
21-Jan-16
02-Apr-15
09-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
17-Apr-15
20-Apr-15
05-May-15
05-Jun-15
10-Jun-15 28-May 14
03-Jul-15
20-Jul-15 25-Mar-15
27-Jul-15 3844 30-Apr-15
27-Jul-15 3858 11-Jun-15
27-Jul-15 3870 26-Jun-15
27-Jul-15 3886 30-Jul-15
27-Jul-15 01-Apr-15
27-Jul-15 H11AD697EE 09-Jul-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 017557 01-Jul-15
27-Jul-15 01-Jun-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 00017743 27-Apr-15
28-Sep-15
28-Sep-15
30-Sep-15
07-Oct-15 07888 27-Jul-15
12-Oct-15 3904 21-8-115
12-Oct-15 22-Sep-15
19-Oct-15 04-Jun-15
09-Oct-15 20-Sep-15
09-Oct-15 20-Sep-15
08-Oct-15 08-Oct-15
08-Oct-15 547/2079383 01-Sep-15
08-Oct-15 049914 24-Sept 14
08-Oct-15 054273 25-Mar-15
08-Oct-15 056162 09-Jun-15
08-Oct-15 058621 11-Sep-15
08-Oct-15 5257 21-Jul-15
09-Oct-15 E2047002408 08-May-15
08-Oct-15 E2047002409 14-Sep-15
08-Oct-15 POL-2015-02101 31-Aug-15
08-Oct-15
08-Oct-15
08-Oct-15
14-Oct-15 23-Sep-15
26-Oct-15
07-Dec-15 3924 29-Sep-15
07-Dec-15 3087833 30-Sep-15
07-Dec-15 1430231 26-Sep-15
07-Dec-15 153 29-Sep-15
07-Dec-15 059528 09-Oct-15
07-Dec-15 3943 24-Oct-15
07-Dec-15 5105 30-Apr-15
07-Dec-15 24-Nov-15
07-Dec-15 24-Nov-15
07-Dec-15 00018291 04-Aug-15
22-Dec-15 149 03-Nov-15
31-Dec-15
TO BE PAID
TO BE PAID 5353 25-Nov-15
TO BE PAID 061029 03-Dec-15
TO BE PAID 27-Jan-16
TO BE PAID 27-Jan-16
TO BE PAID H1263E544A 01-Jan-16
TO BE PAID 01573 12-Jan-16
BACS
500437
500434
500435
500439
BACS
BACS
BACS
BACS
500400
BACS
500433
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300052
300053
300056
300054
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300055
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300058
300059
BACS
BACS
BACS
BACS
BACS
BACS
Payee Item Description
Totals
Balance B/Fwd 2014
Co-op Interest
Reading Room Room Hire
P Burns Lottery Licenses
S Adhemar Trophy & Prizes
P Burns Photos
SNC Precept PART 1
Co-op Fee Copy Item
Co-op Interest
Co-op Interest
1st Helmdon Rangers Grants to Village Organisations
Co-op Interest
E.On Electricity
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
E.On Electricity
E.On Electricity
NCALC Internal Audit
NCALC Subscription
Playsafety Ltd Playground Inspection
S Loake Wages
S Loake Newsletter
S Loake Wages
S Loake Office expenses
S Loake General Maintenance (Bark)
Top Print Newsletter
SNC School Drainage Project
SNC Precept PART 2
Unity Interest
Linnell Bros General Maintenance (Bark)
Brown and Barden Grass Cutting
S Lidgley Bulbs
SNAST NHW Subscription
H du Bois Office expenses
H du Bois Wages
ACRE Subscription
Came & Company Insurance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
NCALC NCALC Training
Helmdon Primary School Field Rent
Helmdon Primary School Drainage Project
Parish Online Mapping Subs
Helmdon WI Grants to Village Organisations
Helmdon Fellowship Grants to Village Organisations
Whistley Scouts Grants to Village Organisations
Helmdon Churchyard Chuchyard Maintenance
HMRC VAT refund
Brown and Barden Grass Cutting
SNC Election Expenses
BDO LLP External Audit
Clare Nash Architecture Pump Garden Plans
E.On Electricity Repairs
Brown and Barden Grass Cutting
NCALC NCALC Training
H du Bois Wages
H du Bois Office expenses
Top Print Newsletter
Reading Room Room Hire
Unity Interest
CPRE Subscription
NCALC NCALC Training
E.On Lighting Maintenance
H du Bois Wages
H du Bois Office expenses
E.On Electricty
D Moody WebSite Management
21-Jan-16
Total
Total Paid
Received
Balance
Ba nk
Re
DR CR Bank
49820.45 34756.44 15064.01 17262.70
11807.01 11807.01
1.54 11808.55 ##
72.50 11736.05 ##
20.00 11716.05 ##
46.95 11669.10 ##
93.60 11575.50 ##
7330.00 18905.50 ##
10.00 18895.50 ##
1.94 18897.44 ##
2.75 18900.19 ##
125.00 18775.19 ##
1.69 18776.88 ##
160.28 18616.60 ##
234.85 18381.75 1
234.85 18146.90 1
234.85 17912.05 1
234.85 17677.20 1
156.81 17520.39 1
478.22 17042.17 1
155.00 16887.17 1
353.39 16533.78 1
78.00 16455.78 1
669.20 15786.58 1
105.16 15681.42 1
494.93 15186.49 1
9.60 15176.89 1
190.00 14986.89 1
144.25 14842.64 1
22808.00 37650.64 3
7330.00 44980.64 3
3.36 44984.00 3
456.00 44528.00 4
234.85 44293.15 4
62.48 44230.67 4
10.00 44220.67 4
33.98 44186.69 4
319.28 43867.41 4
35.00 43832.41 4
1169.09 42663.32 4
124.93 42538.39 4
124.93 42413.46 4
124.93 42288.53 4
124.93 42163.60 4
39.00 42124.60 4
350.00 41774.60 4
22808.00 18966.60 4
33.60 18933.00 4
100.00 18833.00 4
150.00 18683.00 4
250.00 18433.00 4
400.00 18033.00 4
528.48 18561.48 4
234.85 18326.63 6
39.00 18287.63 6
120.00 18167.63 6
450.00 17717.63 6
56.33 17661.30 6
234.85 17426.45 6
11.33 17415.12 6
648.26 16766.86 6
40.74 16726.12 6
181.75 16544.37 6
127.50 16416.87 6
5.68 16422.55 6
36.00 16386.55 36.00
150.00 16236.55 150.00
124.93 16111.62 124.93
648.26 15463.36 648.26
32.96 15430.40 32.96
216.39 15214.01 216.39
150.00 15064.01 150.00
Code
902
408
412
412
502
901
412
902
902
501
902
101
201
201
201
201
101
101
401
407
202
402
409
402
403
207
409
905
901
902
207
201
205
407
403
402
407
405
101
101
101
101
406
203
206
407
501
501
501
601
910
201
404
401
206
102
201
406
402
403
409
408
902
407
406
101
402
403
101
410
VAT
y y y y y y y y y y y y y y y y y y y y y y

2015/16 Day Book Budget
2013-2014
Code EXPENDITURE Budget Actual Remaining
100 1. Lighting 1,500.00 1,131.82 368.18
101 Street lighting 1,100.00 1021.97 78.03
102 Electricity repairs 400.00 109.85 290.15
103 Other
200 2. Parks & Open Spaces 7,667.00 7,861.44 -194.44
201 Grass cutting 1,400.00 1369.97 30.03
202 Playground equip. inspection 72.00 65 7.00
203 School field rent 350.00 350
204 War memorial and pump garden 75.00 26.73 48.27
205 Bulbs 20.00 45 -25.00
1,682.93 206 Specific projects from sinking funds 3,250.00 1567.07
207 General maintenance 150.00 679.17 -529.17
208 Other (Jubilee Wall) 2,350.00 3758.5 -1,408.50
300 3. Sinking Fund 625.00 see
301 Playground equipment sinking
302 Notice boards 500.00 fund
303 Computer 125.00 doc
304 War memorial
305 Village seats
306 Other
400 4. General Administration 8,097.12 7,499.26 597.86
401 Audit charge 280.00 272.21 7.79
402 Clerk's salary 4,504.49 4504.44 0.05
403 Clerk's expenses 140.00 261.73 -121.73
404 Election expenses 200.00 200.00
405 Insurances 1,278.00 1160 118.00
406 NCALC training 58.00 58.00
407 Subscriptions 231.63 269.63 -38.00
408 Reading Room rent 150.00 160 -10.00
409 Newsletter (Talkabout) 555.00 696.25 -141.25
410 Web site 150.00 150
411 Traffic calming measures 500.00 500.00
412 Other (now Vof Yr) 50.00 25 25.00
1,250.00 5,143.60 -3,893.60 500 Grants
501 Grants to Village Organisations 1,250.00 5050 -3,800.00
502 Village of the Year – Nat comp 93.60 -93.60
503 S. 137
600 6. Burial Grounds 300.00 300.00
601 Churchyard Maintenance 300.00 300.00
602 Contingency
Total Regular Expenditure 19,439.12 21,936.12 -2,497.00
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid 966.86
Total Expenditure 22,902.98
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,500.00
1,100.00
400.00
2014-2015
Actual Remaining
925.59 574.41
613.26 486.74
312.33 87.67
3,087.00 7,334.40
1,420.00 1,448.25
72.00 65.00
350.00 350.00
75.00
20.00 255.82
750.00 5,215.33
150.00
250.00
625.00 4,732.00
500.00
125.00
7,712.79
280.00
4,601.79
140.00
200.00
1,278.00
58.00
240.00
150.00
565.00
150.00
50.00
1,250.00
1,250.00
400.00
400.00
7,144.32
100.00
4,902.22
80.99
1,194.78
365.99
75.00
-7.16
282.50
150.00
1,150.00
1,125.00
25.00
-4,219.15
-28.25
7.00
75.00
-235.82
-4,465.33
150.00
250.00
see sinking fund doc
568.47
180.00
-300.43
59.01
200.00
83.22
-307.99
165.00
157.16
282.50
50.00
100.00
125.00
-25.00
400.00
400.00
14,574.79 16,954.31 -2,379.52
1,463.99
18,418.30
Budget
1,175.00
750.00
425.00
2015-2016
Actual Remaining
1,410.57 -235.57
1,363.63 -613.63
46.94 378.06
3,050.00 25,665.04 -22,615.04
1,500.00 1,369.97 130.03
75.00 65.00 10.00
350.00 350.00
150.00 150.00
75.00 52.07 22.93
750.00 23,258.00 -22,508.00
150.00 570.00 -420.00
see sinking fund doc
7,575.01
255.00
4,015.00
150.00
0.01
1,220.00
150.00
450.00
225.00
960.00
150.00
5,811.47
255.00
2,779.93
117.28
39.00
1,099.43
200.33
462.39
200.00
431.16
150.00
1,350.00
1,350.00
76.95
718.60
625.00
93.60
1,235.07
32.72
-38.99
120.57
-50.33
-12.39
25.00
528.84
-76.95
631.40
725.00
-93.60
900.00 400.00 500.00
400.00 400.00
500.00 500.00
14,050.01 34,005.68 -19,955.67
771.58
34,777.26
13,385.00 14,058.21
36.00 32.55
160.00 125.00
14,660.00 14,660.00
25.00 19.51
160.00 145.00
5.49
15.00
250.00
60.00
-250.00
-60.00
22,808.00 22,808.00
250.00
3,173.93 -3,173.93 528.48 100.00
1,763.54
14,660.00 14,660.00
25.00 16.96
160.00
Total Regular Income
909 Misc Transfers In
14,465.76 18,308.44 38,013.44
Total Working Income 14,465.76 18,308.44 38,013.44
Balance -8,437.22 -109.86 3,236.18
-8.04
-160.00
528.48

HELMDON PARISH COUNCIL
Clerk – Helen du Bois, [address removed]
Telephone: [phone number removed] Email: parishcouncil@helmdon.com
Helmdon Parish Council is seeking tenders for the grass cutting (and detail strimming and litter clearance as required) for the months April to October 2016 inclusive. The areas are as follows:
Quote A:

Reading Room, Church Street – FORTNIGHTLY

War Memorial, Wappenham Road and long verge on same side as Fountain House –
FORTNIGHTLY

Top of the School field play area – 2 sets of swings, play frame/monkey bars, clatter bridge, wobble boards, bench (excludes the trim trail closest to the School) – FORTNIGHTLY

Play area bank on School field containing the slide – MONTHLY

Jenners Hill, Wappenham Road (triangle containing bench) – EVERY 6 WEEKS

Jenners Hill, Wappenham Road (brambles at the top perimeter) – ANNUAL CLEARANCE IN
OCTOBER
Quote B:

Rough cut of verges on both sides of Station Road from the Welsh Road down to the bridge
– TWICE YEARLY IN APRIL AND OCTOBER.
Quote C:
 Green area of Station Road (opposite the entrance to Hintons Close) and the grass verges leading into Hintons Close – FORTNIGHTLY
Please provide 3 separate quotes.
Applicants are welcome to inspect the areas at any reasonable time with prior arrangement with the Parish Clerk.
Tenders to be provided in writing to Helen du Bois, Parish Clerk, [address removed] by Friday 22nd January, 2016 for consideration by the council at the meeting of 27th January, 2016.
All tenders must be in a sealed envelope clearly marked “Grass Cutting Tender”.

HELMDON PARISH COUNCIL
PLANNING COMMITTEE
TERMS OF REFERENCE
November 2015
– 1 –

Adopted on _______________________ (date)
Signed ___________________________ (Chairman)
Date Details of any revision
Schedule of review: November 2016
– 2 –

Authority
The Planning Committee is appointed by and is solely responsible to Helmdon Parish Council.
The Committee duties are defined and agreed by the Main Council who may vote, at any time, to modify the Committee’s powers. The committee will schedule meetings as necessary to meet the deadlines set by the Planning Authority.
Membership
All members of the Committee will be members of the Parish Council. The Committee will consist of no fewer than four elected Councillors – quorum at the Committees meetings will consist of no fewer than three elected members.
At its first meeting it will elect a Chairman to preside at its future meetings and will also elect a Vice
Chairman if it wishes – to be re-elected each year after the Annual Parish Council meeting.
Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and will be circulated to all
Councillors. The minutes will be published at www.helmdon.com and will also be available by request from the Parish Clerk. The Parish Clerk will be responsible for arranging the recording and distribution of the minutes.
Responsibilities
The committee has full delegated powers to make a Council decision regarding representations to the appropriate authorities regarding all planning applications in the Parish, unless on vote the planning committee decides that the application should be passed to full Council due to its size, controversial nature or effect on the Parish.
The Planning Committee will have the following specific duties:
a. To consider and respond to all planning applications referred to Helmdon Parish by the
Planning Authority, including calling in applications to elected members where appropriate.
b. All other planning matters concerning Helmdon Parish, including liaison with potential developers or any agency proposing change to the built environment.
c. All matters concerning the highways and other means of access in and adjacent to Helmdon
Parish, or likely to have any impact on Helmdon Parish.
d. Helmdon Parish environmental matters.
Clear and concise formal resolutions are required at all times to avoid ambiguity in the minutes and to ensure that the intention of the resolution is conveyed to the members for them to vote on.
– 3 –

Helmdon Parish Council Finance Report 27/01/16
Accounts:
Balance at Unity Trust account as of 21/01/16: £16,422.55
Expected balance once invoices settled: £15,064.01
Payments received since 25/11/15
1 Unity Interest BACS £5.68
Total
£5.68
Invoi ces to be settled 27/01/16
1 NCALC NCALC Training BACS £150.00
2 CPRE Subscription 300059 £36.00
3 H du Bois Wages BACS £648.26
4 H du Bois Office expenses BACS £32.96
5 E.On Lighting Maintenance BACS £124.93
6 E.On Electricity BACS £216.39
7 D Moody Helmdon.com management BACS £150.00
Total £1358.54

2015/16 Day Book Current
2015
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transaction
No.
21-Jan-16
02-Apr-15
09-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
17-Apr-15
20-Apr-15
05-May-15
05-Jun-15
10-Jun-15 28-May 14
03-Jul-15
20-Jul-15 25-Mar-15
27-Jul-15 3844 30-Apr-15
27-Jul-15 3858 11-Jun-15
27-Jul-15 3870 26-Jun-15
27-Jul-15 3886 30-Jul-15
27-Jul-15 01-Apr-15
27-Jul-15 H11AD697EE 09-Jul-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 017557 01-Jul-15
27-Jul-15 01-Jun-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 00017743 27-Apr-15
28-Sep-15
28-Sep-15
30-Sep-15
07-Oct-15 07888 27-Jul-15
12-Oct-15 3904 21-8-115
12-Oct-15 22-Sep-15
19-Oct-15 04-Jun-15
09-Oct-15 20-Sep-15
09-Oct-15 20-Sep-15
08-Oct-15 08-Oct-15
08-Oct-15 547/2079383 01-Sep-15
08-Oct-15 049914 24-Sept 14
08-Oct-15 054273 25-Mar-15
08-Oct-15 056162 09-Jun-15
08-Oct-15 058621 11-Sep-15
08-Oct-15 5257 21-Jul-15
09-Oct-15 E2047002408 08-May-15
08-Oct-15 E2047002409 14-Sep-15
08-Oct-15 POL-2015-02101 31-Aug-15
08-Oct-15
08-Oct-15
08-Oct-15
14-Oct-15 23-Sep-15
26-Oct-15
07-Dec-15 3924 29-Sep-15
07-Dec-15 3087833 30-Sep-15
07-Dec-15 1430231 26-Sep-15
07-Dec-15 153 29-Sep-15
07-Dec-15 059528 09-Oct-15
07-Dec-15 3943 24-Oct-15
07-Dec-15 5105 30-Apr-15
07-Dec-15 24-Nov-15
07-Dec-15 24-Nov-15
07-Dec-15 00018291 04-Aug-15
22-Dec-15 149 03-Nov-15
31-Dec-15
TO BE PAID
TO BE PAID 5353 25-Nov-15
TO BE PAID 061029 03-Dec-15
TO BE PAID 27-Jan-16
TO BE PAID 27-Jan-16
TO BE PAID H1263E544A 01-Jan-16
TO BE PAID 01573 12-Jan-16
BACS
500437
500434
500435
500439
BACS
BACS
BACS
BACS
500400
BACS
500433
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300052
300053
300056
300054
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300055
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300058
300059
BACS
BACS
BACS
BACS
BACS
BACS
Payee Item Description
Totals
Balance B/Fwd 2014
Co-op Interest
Reading Room Room Hire
P Burns Lottery Licenses
S Adhemar Trophy & Prizes
P Burns Photos
SNC Precept PART 1
Co-op Fee Copy Item
Co-op Interest
Co-op Interest
1st Helmdon Rangers Grants to Village Organisations
Co-op Interest
E.On Electricity
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
E.On Electricity
E.On Electricity
NCALC Internal Audit
NCALC Subscription
Playsafety Ltd Playground Inspection
S Loake Wages
S Loake Newsletter
S Loake Wages
S Loake Office expenses
S Loake General Maintenance (Bark)
Top Print Newsletter
SNC School Drainage Project
SNC Precept PART 2
Unity Interest
Linnell Bros General Maintenance (Bark)
Brown and Barden Grass Cutting
S Lidgley Bulbs
SNAST NHW Subscription
H du Bois Office expenses
H du Bois Wages
ACRE Subscription
Came & Company Insurance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
NCALC NCALC Training
Helmdon Primary School Field Rent
Helmdon Primary School Drainage Project
Parish Online Mapping Subs
Helmdon WI Grants to Village Organisations
Helmdon Fellowship Grants to Village Organisations
Whistley Scouts Grants to Village Organisations
Helmdon Churchyard Chuchyard Maintenance
HMRC VAT refund
Brown and Barden Grass Cutting
SNC Election Expenses
BDO LLP External Audit
Clare Nash Architecture Pump Garden Plans
E.On Electricity Repairs
Brown and Barden Grass Cutting
NCALC NCALC Training
H du Bois Wages
H du Bois Office expenses
Top Print Newsletter
Reading Room Room Hire
Unity Interest
CPRE Subscription
NCALC NCALC Training
E.On Lighting Maintenance
H du Bois Wages
H du Bois Office expenses
E.On Electricty
D Moody WebSite Management
21-Jan-16
Total
Total Paid
Received
Balance
Ba nk
Re
DR CR Bank
49820.45 34756.44 15064.01 17262.70
11807.01 11807.01
1.54 11808.55 ##
72.50 11736.05 ##
20.00 11716.05 ##
46.95 11669.10 ##
93.60 11575.50 ##
7330.00 18905.50 ##
10.00 18895.50 ##
1.94 18897.44 ##
2.75 18900.19 ##
125.00 18775.19 ##
1.69 18776.88 ##
160.28 18616.60 ##
234.85 18381.75 1
234.85 18146.90 1
234.85 17912.05 1
234.85 17677.20 1
156.81 17520.39 1
478.22 17042.17 1
155.00 16887.17 1
353.39 16533.78 1
78.00 16455.78 1
669.20 15786.58 1
105.16 15681.42 1
494.93 15186.49 1
9.60 15176.89 1
190.00 14986.89 1
144.25 14842.64 1
22808.00 37650.64 3
7330.00 44980.64 3
3.36 44984.00 3
456.00 44528.00 4
234.85 44293.15 4
62.48 44230.67 4
10.00 44220.67 4
33.98 44186.69 4
319.28 43867.41 4
35.00 43832.41 4
1169.09 42663.32 4
124.93 42538.39 4
124.93 42413.46 4
124.93 42288.53 4
124.93 42163.60 4
39.00 42124.60 4
350.00 41774.60 4
22808.00 18966.60 4
33.60 18933.00 4
100.00 18833.00 4
150.00 18683.00 4
250.00 18433.00 4
400.00 18033.00 4
528.48 18561.48 4
234.85 18326.63 6
39.00 18287.63 6
120.00 18167.63 6
450.00 17717.63 6
56.33 17661.30 6
234.85 17426.45 6
11.33 17415.12 6
648.26 16766.86 6
40.74 16726.12 6
181.75 16544.37 6
127.50 16416.87 6
5.68 16422.55 6
36.00 16386.55 36.00
150.00 16236.55 150.00
124.93 16111.62 124.93
648.26 15463.36 648.26
32.96 15430.40 32.96
216.39 15214.01 216.39
150.00 15064.01 150.00
Code
902
408
412
412
502
901
412
902
902
501
902
101
201
201
201
201
101
101
401
407
202
402
409
402
403
207
409
905
901
902
207
201
205
407
403
402
407
405
101
101
101
101
406
203
206
407
501
501
501
601
910
201
404
401
206
102
201
406
402
403
409
408
902
407
406
101
402
403
101
410
VAT
y y y y y y y y y y y y y y y y y y y y y y

2015/16 Day Book Budget
2013-2014
Code EXPENDITURE Budget Actual Remaining
100 1. Lighting 1,500.00 1,131.82 368.18
101 Street lighting 1,100.00 1021.97 78.03
102 Electricity repairs 400.00 109.85 290.15
103 Other
200 2. Parks & Open Spaces 7,667.00 7,861.44 -194.44
201 Grass cutting 1,400.00 1369.97 30.03
202 Playground equip. inspection 72.00 65 7.00
203 School field rent 350.00 350
204 War memorial and pump garden 75.00 26.73 48.27
205 Bulbs 20.00 45 -25.00
1,682.93 206 Specific projects from sinking funds 3,250.00 1567.07
207 General maintenance 150.00 679.17 -529.17
208 Other (Jubilee Wall) 2,350.00 3758.5 -1,408.50
300 3. Sinking Fund 625.00 see
301 Playground equipment sinking
302 Notice boards 500.00 fund
303 Computer 125.00 doc
304 War memorial
305 Village seats
306 Other
400 4. General Administration 8,097.12 7,499.26 597.86
401 Audit charge 280.00 272.21 7.79
402 Clerk's salary 4,504.49 4504.44 0.05
403 Clerk's expenses 140.00 261.73 -121.73
404 Election expenses 200.00 200.00
405 Insurances 1,278.00 1160 118.00
406 NCALC training 58.00 58.00
407 Subscriptions 231.63 269.63 -38.00
408 Reading Room rent 150.00 160 -10.00
409 Newsletter (Talkabout) 555.00 696.25 -141.25
410 Web site 150.00 150
411 Traffic calming measures 500.00 500.00
412 Other (now Vof Yr) 50.00 25 25.00
1,250.00 5,143.60 -3,893.60 500 Grants
501 Grants to Village Organisations 1,250.00 5050 -3,800.00
502 Village of the Year – Nat comp 93.60 -93.60
503 S. 137
600 6. Burial Grounds 300.00 300.00
601 Churchyard Maintenance 300.00 300.00
602 Contingency
Total Regular Expenditure 19,439.12 21,936.12 -2,497.00
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid 966.86
Total Expenditure 22,902.98
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,500.00
1,100.00
400.00
2014-2015
Actual Remaining
925.59 574.41
613.26 486.74
312.33 87.67
3,087.00 7,334.40
1,420.00 1,448.25
72.00 65.00
350.00 350.00
75.00
20.00 255.82
750.00 5,215.33
150.00
250.00
625.00 4,732.00
500.00
125.00
7,712.79
280.00
4,601.79
140.00
200.00
1,278.00
58.00
240.00
150.00
565.00
150.00
50.00
1,250.00
1,250.00
400.00
400.00
7,144.32
100.00
4,902.22
80.99
1,194.78
365.99
75.00
-7.16
282.50
150.00
1,150.00
1,125.00
25.00
-4,219.15
-28.25
7.00
75.00
-235.82
-4,465.33
150.00
250.00
see sinking fund doc
568.47
180.00
-300.43
59.01
200.00
83.22
-307.99
165.00
157.16
282.50
50.00
100.00
125.00
-25.00
400.00
400.00
14,574.79 16,954.31 -2,379.52
1,463.99
18,418.30
Budget
1,175.00
750.00
425.00
2015-2016
Actual Remaining
1,410.57 -235.57
1,363.63 -613.63
46.94 378.06
3,050.00 25,665.04 -22,615.04
1,500.00 1,369.97 130.03
75.00 65.00 10.00
350.00 350.00
150.00 150.00
75.00 52.07 22.93
750.00 23,258.00 -22,508.00
150.00 570.00 -420.00
see sinking fund doc
7,575.01
255.00
4,015.00
150.00
0.01
1,220.00
150.00
450.00
225.00
960.00
150.00
5,811.47
255.00
2,779.93
117.28
39.00
1,099.43
200.33
462.39
200.00
431.16
150.00
1,350.00
1,350.00
76.95
718.60
625.00
93.60
1,235.07
32.72
-38.99
120.57
-50.33
-12.39
25.00
528.84
-76.95
631.40
725.00
-93.60
900.00 400.00 500.00
400.00 400.00
500.00 500.00
14,050.01 34,005.68 -19,955.67
771.58
34,777.26
13,385.00 14,058.21
36.00 32.55
160.00 125.00
14,660.00 14,660.00
25.00 19.51
160.00 145.00
5.49
15.00
250.00
60.00
-250.00
-60.00
22,808.00 22,808.00
250.00
3,173.93 -3,173.93 528.48 100.00
1,763.54
14,660.00 14,660.00
25.00 16.96
160.00
Total Regular Income
909 Misc Transfers In
14,465.76 18,308.44 38,013.44
Total Working Income 14,465.76 18,308.44 38,013.44
Balance -8,437.22 -109.86 3,236.18
-8.04
-160.00
528.48

2016/17 Draft Budget & Precept – part 1
Code EXPENDITURE
100 1. Lighting
101 Street lighting
102 Electricity repairs
103 Other
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground equip. inspection
203 School field rent
204 War memorial and pump gardens
205 Bulbs
206 Specific projects from sinking funds
207 General Contingency
208 Parish Paths
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Other
400 4. General Adm inistration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 NCALC training
407 Subscriptions
408 Reading Room rent
409 New sletter (Talkabout)
410 Web site
411 Traffic calming measures
412 Other (now Vof Yr)
500 Grants
501 Grants to Village Organisations
502 Village of the Year – Nat comp
503 S. 137
600 6. Burial Grounds
601 Churchyard Maintenance
602 Contingency
Total Regular Expenditure
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid
Total Expenditure
900 INCOME
901 Precept
902 Interest
903 Allotments
904 New sletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,175.00
750.00
425.00
3,050.00
1,500.00
75.00
350.00
150.00
75.00
750.00
150.00
2015-2016
Actual Exp Jan-Mar 16
1,410.57 124.93
1,363.63 124.93
46.94
25,665.04
1,369.97
65.00
350.00
Notes for 2015
Rem aining
-485.43
-738.56
378.06
Included some 2014 payments
1 repair
-22,615.04
130.03
10.00
150.00
22.93
-22,508.00
-420.00
52.07
23,258.00
570.00 Bark see sinking fund doc
7,575.00
255.00
4,015.00
150.00
1,220.00
150.00
450.00
225.00
960.00
150.00
5,811.47
255.00
2,779.93
117.28
39.00
1,099.43
200.33
462.39
200.00
431.16
150.00
715.22 1,048.31
648.26
32.96
586.81
-0.24
-39.00
120.57
-84.33
-12.39
25.00
528.84
34.00
76.95
718.60
625.00
93.60
-76.95
631.40
725.00
-93.60
900.00
400.00
500.00
400.00
400.00
500.00
14,050.00 34,005.68
1,350.00
1,350.00
Budget for 2016/17
Budget
1,619.00
1,419.00
200.00
6,390.00
1,600.00
65.00
350.00
150.00
75.00
4,000.00
150.00
465.00
2,025.00
1900.00
Notes for 2016/17
Likely to be £919 for supply and £500 for maintenance – agreed to budget as if remaning w ith E.On for 2016/17 for now
Reduced to the average spend over the past 3 years
May increase due to new options B and C – w ill amend once tenders are opened in meeting on 27th Jan
Wicksteed £54, Play Inspections £102, John Hicks & Assoc £68.4
Rental agreement expires 31st March 2016
This is for bulbs for the garden, not repairs
£1000 for pump garden rennovations & £3000 for flood prevention – both values to com e from grant allow s for 2 kissing gates to com e from grant
Playground repairs expected to be £2500 – use £606.49 from sinking fund and remainder from Precept
125.00
SCP18 £9.21/hour
11,616.00
400.00
4,480.00
150.00
Internal: £200 – move to band 3 due to school field grant in 2016 (w as £162). External (BDO): £200+VAT (w as £100)
Increase to SCP19(£9.52/hour) from April plus £280 for hours attending CilCA training estimate figure given for Jan-Mar16
1,170.00
650.00
921.00
225.00
270.00
150.00
3,200.00
Fixed for next 3 years at £1169.09
Includes CiLCA and 4 x Off to a Flying Start
NALC £48.18, NCALC £314.25, CPRE £36, ACRE £35 , NHW £10, Parish Online £28 TOTAL=£471.43
Nothing in the Reading Room's latest minutes about any rate increase
For flyers to distribute key information throughout the year plus £70 for leaflets for Blackpitts Monitoring Group
No increase for 16/17
For speed radar, to com e from grant
2,050.00
1,350.00
200.00
500.00
400.00
400.00
For Village of the Year and any school competition prizes
For half share of village defibrillator to com e from grant
500.00
840.15 -20,795.83 24,100.00
771.58
34,777.26
14,660.00
25.00
160.00
14,660.00
16.96
22,808.00 22,808.00
528.48
Total Regular Incom e
909 Misc Transfers In
38,013.44
Total Working Incom e 38,013.44
Balance 3,236.18
-8.04
-160.00
528.48
Waived for 2015/16
25.00
100.00 Yes from 8 holders so far, still to hear from 7 other holders, 1 plot confirmed vacant

2016/17 Draft Budget & Precept – part 2
Balance end of
Jan 2016
Unity 15,064.01
Total 15064.01
Outstanding Jan-Mar 2016
Payments:
Receipts:
Expected
Balance end
March 2016
840.15 14,223.86
840.15 14,223.86
Expected Sinking Fund Reserves
Expected General Reserves
Based on the figures our anticipated budgeted expenditure is:
Less our anticipated income (exc precept)
£6,033.60
£8,190.26
£24,100.00
£125.00
"-ve adjustments due to grants
"-/+ adjustment to general/earmarked reserves
Precept Request
Rounded
Previous precept
£8,165.00
Precentage increase on last year
£15,810.00
£15,810.00
£14,660.00
7.84%

2016/17 Sinking Fund
Reserves – general and sinking fund – 2015/16
Year ending
31/03/15
General
5,323.41
Sinking Fund
6,483.60
Total funds available
11807.01
Breakdown Total 31/03/15 Expected spend this yr to date
Budgeted for sinking fund this yr
Expected Total 31/03/16
606.49
1,000.00
259.46
1,316.67
1,800.00
400.00
1,100.98
0
0
0
0
0
0
450
0
0
0
0
0
0
0
0
0
0
606.49
1,000.00
259.46
1,316.67
1,800.00
-50.00
1,100.98
0
6,033.60
Playground
301 equipment
302 Notice boards
303 Computer
304 War memorial
305 Village Seats
Pump Repair
404 Elections
306 Other
Total
Reserves – general and sinking fund – 2016/17
Year ending
31/03/16
General
8,190.26
Sinking Fund
6,033.60
Total funds available
14223.86
Breakdown Total 31/03/16 Expected spend this yr to date
Budgeted for sinking fund this yr
Expected Total 31/03/17
606.49
1,000.00
259.46
1,316.67
1,800.00
0.00
1,100.98
0
606.49
0
0
0
0
0
0
0
0
0
125
0
0
0
0
0
0.00
1,000.00
384.46
1,316.67
1,800.00
0.00
1,100.98
0.00
5,602.11
Playground
301 equipment
302 Notice boards
303 Computer
304 War memorial
305 Village Seats
Pump Repair
404 Elections
306 Other
Total

HELMDON PARISH COUNCIL
FINANCE COMMITTEE
TERMS OF REFERENCE
January 2016
– 1 –

Adopted on _______________________ (date)
Signed ___________________________ (Chairman)
Date Details of any revision
Schedule of review: November 2016
– 2 –

Authority
The Finance Committee is an advisory committee and is appointed by and solely responsible to
Helmdon Parish Council.
The Committee duties are defined and agreed by the Main Council who may vote, at any time, to modify the Committee’s powers. The committee will meet quarterly but can also be convened to deal with special events as they occur.
Membership
All members of the Committee will be members of the Parish Council. The Committee will consist of no fewer than four elected Councillors – quorum at the Committees meetings will consist of no fewer than three elected members.
At its first meeting one of its members will be appointed as Internal Controls Councillor – to be re-
elected each year after the Annual Parish Council meeting.
At its first meeting it will elect a Chairman to preside at its future meetings and will also elect a Vice
Chairman if it wishes – to be re-elected each year after the Annual Parish Council meeting.
Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and will be circulated to all
Councillors and will report at the next Full Council meeting
The minutes will be published at www.helmdon.com and will also be available by request from the
Parish Clerk. The Parish Clerk will be responsible for arranging the recording and distribution of the minutes.
Responsibilities
Primary Purpose: to manage the Council’s financial resources and to debate and recommend strategy and action on policy and operational matters concerned with Council’s finances, property, resources, land and manpower.
The Finance Committee will have the following specific duties: –
a To prepare budgets and recommend precepts and will submit them to the Main Council for approval.
b To monitor the overall financial performance of the budget against estimates (capital and revenue)
– 3 –

c To ensure adequate financial controls are in place to utilise and protect the Council’s finances and assets including the insurance of buildings and property and maintenance of the asset register.
d To settle and keep under review the format and presentation of the Council’s budgets and the financial parts of the Annual Report.
e To secure the implementation of any measures recommended by the internal and external auditors and to submit recommendations, where applicable, to the Council.
f To order, regulate and generally supervise the Council’s finances.
g To monitor and, where appropriate, recommend purchase of all capital items h To make provision for future agreed capital projects.
i To ensure the proper management of all property owned or leased by the Council.
j To monitor, review and recommend on all matters relating to the Council’s staff levels and conditions of service.
k To monitor the Council’s financial risk assessments and recommend changes where necessary.
l To establish and effect a clear policy for grant administration.
m To approve other Committee’s annual spending/budget levels and capital projects to be undertaken and recommend implementation of the same to the Main Council.
n In the case of services undertaken or to be undertaken by external contractors selected after competition, to be responsible for:
• Specifying the standards and other terms to be applied within the tender documents;
• Selection of tenderers;
• Assessment of bids and award of contract;
• Subsequent monitoring of contractors’ performance;
• Adjustment or standards or variation of contract terms if appropriate o To recommend to the Main Council such delegated powers to the Clerk as thought appropriate.
p To undertake an annual review of Financial Regulations and make recommendations to the
Main Council.
Clear and concise formal resolutions are required at all times to avoid ambiguity in the minutes and to ensure that the intention of the resolution is conveyed to the members for them to vote on.
– 4 –

HELMDON PARISH COUNCIL
Clerk – Helen du Bois, [address removed]
Telephone: [phone number removed] Email: parishcouncil@helmdon.com
Helmdon Parish Council is seeking tenders for the grass cutting (and detail strimming and litter clearance as required) for the months April to October 2016 inclusive. The areas are as follows:
Quote A:

Reading Room, Church Street – FORTNIGHTLY

War Memorial, Wappenham Road and long verge on same side as Fountain House –
FORTNIGHTLY

Top of the School field play area – 2 sets of swings, play frame/monkey bars, clatter bridge, wobble boards, bench (excludes the trim trail closest to the School) – FORTNIGHTLY

Play area bank on School field containing the slide – MONTHLY

Jenners Hill, Wappenham Road (triangle containing bench) – EVERY 6 WEEKS

Jenners Hill, Wappenham Road (brambles at the top perimeter) – ANNUAL CLEARANCE IN
OCTOBER
Quote B:

Rough cut of verges on both sides of Station Road from the Welsh Road down to the bridge
– TWICE YEARLY IN APRIL AND OCTOBER.
Quote C:
 Green area of Station Road (opposite the entrance to Hintons Close) and the grass verges leading into Hintons Close – FORTNIGHTLY
Please provide 3 separate quotes.
Applicants are welcome to inspect the areas at any reasonable time with prior arrangement with the Parish Clerk.
Tenders to be provided in writing to Helen du Bois, Parish Clerk, [address removed] by Friday 22nd January, 2016 for consideration by the council at the meeting of 27th January, 2016.
All tenders must be in a sealed envelope clearly marked “Grass Cutting Tender”.

Correspondence received by Helmdon Parish Council
26th November 2015 – 22nd January 2016
South Northamptonshire Council
•
•
•
•
Weekly Planning Application listings
Parish Precept 2016-17 and New Homes Bonus
Consultations – Draft Statement of Community Involvement Consultation,
Planning Applications:
o o o o
•
•
•
•
S/2015/2884/MAR at Radstone Fields, Brackley – approval of reserved matters for access, appearance, landscaping, layout and scale for the construction of 115 new dwellings as part of Phase 2
S/2015/2715/LDP at 12 Station Road, Helmdon – a lawful development certificate for use of highway as a residential garden
S/2015/3064/FUL at 16 Church Street – construction of vehicular access
S/2016/0069/MAR at Radstone Fields, Brackley – application for the approval of reserved matters for phase
2 of (S/2010/0995/MAO An urban extension comprising up to 1000 new homes, including highway access arrangements from Halse Road and Radstone Road, local centre including community hall with uses within
A1-A5 inclusive (up to 1000 square metres), a site for a new primary school, open space and associated physical infrastructure
Confirmation of receipt of online planning consultation comments
Electoral register monthly changes
Result of Rough Sleeper Estimate for South Northants on 12th November 2015 – zero return
Press releases: Town nets funding for new women only sports team, Several weather protocol activated to protect rough sleepers, Future leaders learn to work together, Important new charge on developments, T’was the season to by jolly, now it’s time to reuse or recycle your Christmas tree, Health program gets people back on their feet, A hat-
trick of healthy eating awards for Buddies USA, Council Leader joins Towcester Evening WI to mark end of the movement’s centenary year, Chance to win prizes in return for your food scraps, New council service offers pre-
application advice for licenses, Landowner fined over rural eyesore, Third fine for nuisance dog owner in Towcester,
Council ready to help rough sleepers in cold snap, Check your taxi is fully licensed this Christmas, **IMPORTANT**
Final reminder of the Christmas bin collections, Tribute to former South Northamptonshire Council Chairman, Council grant helps community centres spend a penny, Young people sing to bring the community together, Get food safety
“wrapped up” this Christmas, Feed Your Caddy, Could you help spread some comfort and joy this Christmas?, Don’t forget your license for those festive events, South Northants teen knows better than fly-tipping businessman,
Towcester restaurateur find over eyesore in conservation area, Have your say on Gayton’s conservation area boundary review, New Open Space, Sport and Recreation study for West Northamptonshire, Lay-by surprise for lorry driver, IMPORTANT – Christmas Bin Collections, Work under way on Towcester’s new car park, Injunction served on those illegally occupying land, Christmas blue bin sale, Council celebrates five years of food hygiene rating.
Northamptonshire County Council
•
•
•
•
Northamptonshire County Council Consultations:
o
Draft Budget and Council Plan Consultation 2016-17, o
Draft Northamptonshire Parking Standards Consultation o
Northamptonshire Joint Health and Wellbeing Board Strategy 2016-2020 (Draft) – Supporting
Northamptonshire to Flourish Consultation o
Minerals and Waste Local Plan Update
My County Council Newsletters – December, January
Reminder regarding Care and Support at Home Engagement Events
Flood and Water: Small Schemes Pathfinder Project – Helmdon Community Visit

NCALC
•
•
•
•
•
County Roundup
Training Opportunities 2016
Important changes to External Audit
Have you heard the good news?
eUpdate – November/December 2015
•
•
Details of clerking vacancies
CiLCA 2016 training
Miscellaneous
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Various sealed Grass Tender applications
Northants ACRE: Best Village Competition, Membership
Helmdon School Bursar: License agreement, Defibrillator application
Northamptonshire Highways: contact details
SLCC: Practitioners’ Conference 2016, Training in your area
Volunteer on Horseback (Cassie Cross)
Northants Police – email from Inspector Phil Kings, Making Northamptonshire the safest place in England booklet.
th NERC E-bulletin: 5 Jan 2016
Gavin Curley, Western Power Distribution: Helmdon Village Electricity Works
SNVB: e-Bulletins, South Northants VCS Forum
Action for Children: South Northants Timetable for 2016
Wright Hassall Solicitors – Acquisition of land from South Northants Homes
Rural Services Network – Weekly Email News Digest, Hinterland – Rural Intelligence from behind the headlines, Fuel Poverty
Northants CAB: Pension Wise
Rural Vulnerability Service: Newsletter
NAB: Visit of Mobile Sight Centre to Daventry & Brackley
ERTA Public Meeting Notice and Agenda 20th February
Northamptonshire Highways: contact details, Footpath AP36 Helmdon
British Red Cross: Wheelchair loan
Various communications from Grass Cutting contractors
Various communications from Allotment holders
Richard Farquharson: Community Bus – Flooding Issues, Flooding Issues – Properties affected, Small
Schemes Pathfinder Project Helmdon – Flooding Issues
Towcester News About My Area Newsletter
Top Print: Helmdon Voice Newsletter (august) invoice outstanding, payment received.
Neighbourhood Alerts – Elderly Targeted by Fake Police Officers
Gateway.gov.uk – receipt of online submission
Local Government Weekly Newsletters
Parish Online – latest news, top tips and new tools
Various communications from SNAG
Various communications from SNVB
Fields in Trust – December update

HELMDON PARISH COUNCIL
PLANNING COMMITTEE
TERMS OF REFERENCE
November 2015
– 1 –

Adopted on _______________________ (date)
Signed ___________________________ (Chairman)
Date Details of any revision
Schedule of review: November 2016
– 2 –

Authority
The Planning Committee is appointed by and is solely responsible to Helmdon Parish Council.
The Committee duties are defined and agreed by the Main Council who may vote, at any time, to modify the Committee’s powers. The committee will schedule meetings as necessary to meet the deadlines set by the Planning Authority.
Membership
All members of the Committee will be members of the Parish Council. The Committee will consist of no fewer than four elected Councillors – quorum at the Committees meetings will consist of no fewer than three elected members.
At its first meeting it will elect a Chairman to preside at its future meetings and will also elect a Vice
Chairman if it wishes – to be re-elected each year after the Annual Parish Council meeting.
Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and will be circulated to all
Councillors. The minutes will be published at www.helmdon.com and will also be available by request from the Parish Clerk. The Parish Clerk will be responsible for arranging the recording and distribution of the minutes.
Responsibilities
The committee has full delegated powers to make a Council decision regarding representations to the appropriate authorities regarding all planning applications in the Parish, unless on vote the planning committee decides that the application should be passed to full Council due to its size, controversial nature or effect on the Parish.
The Planning Committee will have the following specific duties:
a. To consider and respond to all planning applications referred to Helmdon Parish by the
Planning Authority, including calling in applications to elected members where appropriate.
b. All other planning matters concerning Helmdon Parish, including liaison with potential developers or any agency proposing change to the built environment.
c. All matters concerning the highways and other means of access in and adjacent to Helmdon
Parish, or likely to have any impact on Helmdon Parish.
d. Helmdon Parish environmental matters.
Clear and concise formal resolutions are required at all times to avoid ambiguity in the minutes and to ensure that the intention of the resolution is conveyed to the members for them to vote on.
– 3 –

REPORT TO COUNCILLORS ON ELECTRICITY SUPPLY & VILLAGE LIGHTING – JAN 2016
This report covers two areas: a comparison of suppliers of electricity for streetlights and a review into changing from sodium (SOX) to LED lanterns.
ELECTRICITY SUPPLY
The electricity for village lighting is currently supplied by E.On, on a deemed (not fixed) unmetered basis. We pay E.On for the kwh used and a 3rd party. E.On Highway Maintenance, for the general maintenance of the streetlights.
Until recently E.On charged 8.240 pence per kwh which was competitive and had remained at that price for several years. In May 2015 E.On increased its rate to 12.40 pence per kwh – a 50.5% increase which has raised Helmdon’s annual Electricity usage bills from £605.64 to £911.40
I have contacted other electricity suppliers – the table below gives an analysis of the rates available to Helmdon at present:
Current Usage 7,350
ALL PRICESS EXCLUDE VAT
kwh per year (average)
Supplier
E.On
Pence rate per kwh
£0.12400
Opus (rate 1)
Opus (rate 2)
£0.08285
£0.09374
Total Supply cost £911.40
£33.39 £0.07060
£651.21 £0.07060
Scottish Power £0.10360
nPower
Green Energy UK
EDF
SSE
Haven Power
Annual Supply
Costs
£911.40
Daily standing charge
£0.00
Annual standing Annual Maintenance charge Costs
£0.00 £416.00
Annual Annual saving
Total if switched Contract Type
£1,327.40 – Deemed
Unmetered
Notes
£25.77 £416.00 £1,126.37 £201.03 Fixed Contract fixed for 1 year
Unmetered Rate 1 is for 1 x 55 watt lamp and Rate 2 is 28 x 30 watt lamps
Total Supply cost £710.37
£761.46 £0.26740 £97.60 £416.00 £1,275.06 £52.34 Fixed Contract fixed until 31st March 2017
Unmetered
£0.11625
Total Supply cost £859.06
£854.44 £8.00 per month £96.00 £416.00 £1,366.44 -£39.04 Fixed Contract fixed for 24 months from supply date
Unmetered
£0.12710
Total Supply cost £950.44
£934.19 £0.24780 £90.45 £416.00 £1,440.63 -£113.23 Deemed
Unmetered
Total Supply cost £1,024.63
Declined to quote – EDF do not offer Deemed rates for Unmetered supplies and cannot offer a cost effective contract solution for an unmetered supply of this size
Scottish & Southern Electricity: They have acknowledged receipt of my enquiry but no quote received yet
No reply
1

All prices exclude VAT of 5% for the supply and 20% for maintenance.
Our maintenance contractor, E.On Highway Maintenance are not affiliated with any particular electricity supplier and they have confirmed that their maintenance charges will remain the same if Helmdon were to switch suppliers.
CLERKS RECOMMENDATION
It should be relatively straight forward to switch electricity suppliers and will not require a change in our existing maintenance contract.
If the Parish Council wish to switch suppliers then switching to Opus could save the Parish Council ~ £200 pa. It would mean changing from a deemed contract to a 1 year fixed contract. Please note that the pence per kwh quoted by Opus was only valid for the date that the quotation was sent (13th
Jan, 2016).
2

STREET LIGHTING
Helmdon Parish Council are considering upgrading the existing street lighting from sodium (SOX) bulbs to LED lanterns. Below is a summary of what is involved but this is a top line study, more work should to be done to ascertain full costs and risks if it is decided to go ahead with the project.
THE BENEFITS OF LED
There are 30 street lights in Helmdon (although E.On and E.On Highways Maintenance appear to only charge us for 29 lights) – please see appendix
A for an inventory and appendix B for a location map. All 30 lights contain sodium (SOX) lightbulbs.
Switching from the existing sodium lanterns to LED lanterns will produce savings in both electricity supply costs and maintenance costs. The existing sodium bulbs use between 30-55 watts whereas LED lanterns use between 10-20 watts so we could expect ~ 50 % drop in electricity supply bills.
Maintenance charges with our existing provider would also decrease from £3.39 to £1 per lantern per quarter.
LED lanterns have a 10 year guarantee but I’ve been told we could expect them to last at least 20 years before they need replacing. It is worth noting that sodium light bulbs are due to be phased out within the next 10 years and will then become more costly to repair
COSTS
There are 4 different types of street light in Helmdon – the difference between them is important as it determines the costs for upgrading:
1. Metal – the entire pole and lantern unit are one piece of metal, there is no service box:
3

2. Wooden & Plastic – the pole is wooden and the service box is plastic:
3. Wooden & Metal – the pole is wooden and the service box is metal:
4. Concrete & Plastic – the pole is concreate and the service box is plastic
4

When switching to LED lighting, the entire lantern of each streetlight is replaced. This is a straight forward process for the 9 metal and the 13
wood/concrete & plastic lamps – the cost per streetlight will be £350 (exc VAT).
Those lanterns that have a metal service box (we have at least 4 of these) will also require the service box to be upgraded to plastic, as the metal service box is outdated and considered unsafe – the cost for this is an additional £300 (exc VAT). The table below shows a summary of approximate replacement costs from our existing maintenance provider. There are 4 poles that are covered in ivy and I’ve been unable to determine the material of the service box – for the calculations below I’ve optimistically assumed that they are plastic:
Number of Lamps
30
Metal
–
Cost to replace lantern: £350.00
9
Replacement Cost per type £3,150.00
Replacement Costs per type of lamp
Wooden Wooden/Concrete Unknown
Metal service box Plastic service box
£750.00 £350.00 £350.00
4 13 4
£3,000.00 £4,550.00 £1,400.00
Estimate Total (exc VAT) £12,100.00
Sodium
Annual Maintenance Costs (exc VAT) £416.00
Annual Electricity Supply (exc VAT) £911.00
£1,327.00
An annual saving of
Number of years for return on investment
LED
£116.00
£455.50
£571.50
£755.50 with current E.On price of 12.400p kwh
16.02
5

PROCEDURE FOR UPGRADING
The upgrade process appears to be relatively straightforward. It could be managed by our existing maintenance contractor who give a lead time of 5
weeks to order the LED lanterns and then 3 weeks to fit them. It will not involve any disruption to residents’ electricity supplies.
It is not necessary to upgrade every streetlight at once, they could be upgraded in groups of 5-10 at a time. We would be invoiced once each stage of work had been completed .
ALTERNATIVES TO CONSIDER
Sodium and LED lanterns are not the only options available for street lighting – there is a third type of lantern available called Compact Fluorescent
(PLL) which provides a light that is halfway between the orange glow of sodium and the bright white light of LED.
Aylesbury Mains Ltd (another maintenance contractor) have suggested that some villages prefer PLL lighting as they find the bright white of LEDs too much of a change from the orangey glow they’re used to. PLL lanterns are cheaper than LEDs (about £100 less per lantern) and provide an energy saving of approximately 40-50% when compared to sodium bulbs. The MD of Aylesbury Mains Ltd has offered to visit Helmdon and present the different lighting options available if the Parish Council are interested in hearing more.
CLERKS RECOMMENDATION
The long term benefits of upgrading street lamps to LED or PLL lights are clear – greatly reduced energy costs and a reduced carbon footprint for the village. However, it is a costly project which would take many years to recover through energy bill savings alone – Bugbrooke and Sulgrave have applied for a Public Works Loan to cover their costs.
The light given out by PLL and LED lanterns is different to the orange glow Helmdon is used to. I would advise that the Parish Council visit areas that have already made the switch to LED or PLL lighting. NCC are upgrading all their streetlights to LED and have started to change the lights in Brackley
– you can see new LED streetlights on the streets around the new Radstone Fields development and some parts of the Birds estate. Turweston have also upgraded – I will try to find out more from their Parish Clerk.
There are several initial questions that the council should consider:
a)
b)
c)
d)
Is there a need to upgrade the existing street lights?
Should they be upgraded to LED or an alternative?
Should the work be done all at once or over a period of time?
How could the upgrade be funded?
6

APPENDIX A –STREET LIGHT REGISTER
Lamp Service Box
Number Pole Type Type Position Summary 30
1 Wooden Plastic At entrance to village on Wappenham Road Metal pole 9
2 Wooden Metal By entrance to Lukes Close Wooden & Plastic 13
3 Wooden Plastic At entrance to Cross Lane Wooden & Metal 4
4 Wooden Plastic Halfway down Cross Lane Unknown 4
5 Wooden Plastic At top of Field Way
6 Wooden Plastic At bottom of Field Way
7 Wooden Plastic Wappenham Road, near Lilac Farm
8 Wooden Plastic Wappenham Road
9 Wooden Plastic Wappenham Road
10 Wooden Plastic War Memorial
11 Wooden ? Unknown lamp number but suspect this is the one next to bridge at Jeffs, allotment side. Covered in ivy – can't see service box
12 Metal – The Green
13 Wooden ? On Station Road, opposite turning for Church Street. Covered in ivy – can't see service box
14 Wooden Plastic Towards the bottom of Church Street
15 Wooden Plastic At entrance to Bell Close
16 Wooden Plastic Church Street, near Gravel Path
17? Metal – Unknown lamp number but suspect this is at zebra crossing near school
18? Metal – Unknown lamp number but suspect this is at zebra crossing near school
19 Wooden ? Metal ? At entrance to Grange Lane, service box likely to be metal but not 100% sure
20 Concrete Plastic At green area of Station Road, opposite Hintons Close
21 Metal – In Hintons Close
22 Wooden Metal Near Bungalow Stores, Station Road
23 Metal – Shortlands Close, halfway up on lhs
24 Metal – Shortlands Close, at top on rhs
25 Wooden Metal At top of Church Street, opposite the Church
26 Metal – At top of Lukes Close
27 Metal – Halfway into Bell Close, lhs
28 Metal – At top of Bell Close, lhs
29 Wooden Metal Just after Jeffs bridge, lhs before war memorial
? Wooden ? Unknown lamp number, outside 40 Church Street, covered in ivy – can't see service box
7

APPENDIX B – STREET LIGHT LOCATIONS
8

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 27th January 2016 at 7:30pm
PRESENT: Cllrs Coatsworth, Moody, Hart, Wheeler, Thorpe, Vicars, Duncombe, Garner and the Clerk. Cllr Adhemar joined at item 22 which was considered after item 6.
IN ATTENDANCE: 5 members of the public attended.
1. Apologies for absence
None.
2. Declarations of Interest
Cllr Moody declared an interest in 6 c) as one of the invoices for payment was to NCALC
and another was to him for website maintenance.
3. Approval and signature of the minutes of the meeting of 25th November, 2015
The minutes were approved by all and signed by the Chairman.
4. Matters arising
Item 8: The Clerk confirmed that NCC had adopted Hinton’s Close in 1970 and as such would be responsible for the maintenance of highway and pavements. Cllr Moody explained that a land plan included the documentation we have recently received from Natalie Owen at WrightHassall Solicitors (the firm acting for SNH) is significantly different to the plans we have been sent previously by SNH and needs further investigation. He suggested putting together a working party to review the new documentation in detail. Action: Cllr Moody to put together working party and review the documentation.
Item 10: The Clerk explained that discussions about the black pipe on Church Street appear to have halted during the summer of 2014 with no resolution. Action: The Clerk to resume discussions with Highways and Anglian Water about ownership of this pipe.
Item 14: 2016/17 tenancies for 12 plots have been confirmed, 1 has been confirmed as unwanted and 4 are still unconfirmed. Of those 4, existing tenants have already expressed a desire to take on 3 of them as additional plots. Cllr Moody suggested that we advertise unallocated plots within the village once we know what is available. Action: The Clerk to continue to confirm tenancy of all remaining plots.
Item 30: one parent is still parking their car on the verge at the bottom of Grange Lane.
Action: Cllr Hart to speak to the Head teacher
5. Open Forum
The Chairman invited questions on any subject.
A resident suggested that parking around the school should be a matter for the police rather than the Head teacher. Cllr Hart explained that the Police have monitored the area in the past. Action: Cllr Hart to ask the Head teacher to warn parents about parking in the school newsletter again.
6. To receive an update regarding flooding related issues:
Cllr Coatsworth provided a summary of the recent visit from the NCC Flood and Water
Management team. They visited Helmdon on 26th November, 2015 and have visited several other villages with flooding issues – they are planning to apply for grant funding for the

area as a whole rather than specific villages. Their consultant has identified 4 possible solutions for Helmdon.
On 1st December, 2015 Cllr Coatsworth sent a letter to Bulkhead Properties addressing their previous concerns and there has been further correspondence since then. Andy Grant from Bulkhead Properties has requested another meeting in March 2016 at the site on
Grange Lane, with people who attended the previous site meeting on 24th February, 2015
to be there. It was also agreed to invite a specialist contractor to the meeting. Actions:
Cllr Coatsworth to confirm the date of the meeting and Cllr Duncombe to invite a contractor.
22. Cllr Moody gave a summary of the responses from the village survey – please see appendix A for the results in detail.
In summary:
Helmdon Voice: The overall response for Helmdon Voice was that it was liked but not worth the cost to produce.
Speed Radar: There was overwhelming support for purchasing a speed radar for the village.
War Memorial Fence: The war memorial should be left as it is without the fencing.
There was some debate about Helmdon Voice: Cllr Coatsworth explained that one of the major problems had been getting enough contributions for each edition and Cllr Vicars commented that the news contained in Helmdon Voice was often out of date by the time it was delivered. Concern was expressed over how to communicate with residents who can’t access the internet but Cllr Moody explained that the Finance Committee had put funds in the 2016/17 budget for leaflets & posters should there be a need to advertise future events/issues.
It was resolved to discontinue Helmdon Voice.
It was resolved to investigate further into purchasing a speed radar.
It was resolved to leave the War Memorial as it is now without the fence. Cllr Duncombe will keep the chains in storage.
7. Finance:
a. Financial statement
The Clerk presented the latest financial statement (see appendix B). The report showed a balance of £16,433.55 at 27th January 2016.
b. To note payments received
The following receipts were recorded:
1
c.
Unity Interest BACS
Total
£5.68
£5.68
BACS
300059
BACS
BACS
BACS
BACS
BACS
Total
£150.00
£36.00
£648.26
£32.96
£124.93
£216.39
£150.00
£1358.54
To consider invoices to be paid
It was resolved to pay the following invoices:
1
2
3
4
5
6
7
NCALC
CPRE
H du Bois
H du Bois
E.On
E.On
D Moody
NCALC Training
Subscription
Wages
Office expenses
Lighting Maintenance
Electricity
Helmdon.com management d. To receive a report from the Finance Committee meeting held on 13th
January, 2016 and to consider any recommendations arising from it

The Clerk gave a summary of the meeting and it was resolved that all recommendations be approved. Cllr Garner asked for the financial report to be changed so that it showed a monthly total and it was agreed to defer this request to the Finance Committee. Action: The Clerk to add a review of the structure of the finance report to the agenda for the next Finance meeting.
e. To award the Grass Cutting Tender
Seven tender applications had been received – after due consideration of tenders, it was resolved to award the work to Brown & Barden under the terms of their quote for £1509.97 plus VAT. Cllr Duncombe suggested that the area at Jenner’s Piece should be mowed on a monthly basis rather than 6 weekly. Action: The Clerk to speak to Brown & Barden regarding Jenner’s Piece.
f. To set the Budget for expenditure in 2016/2017
The Parish Council considered the budgetary lines as recommended by the Finance
Committee (Appendix A). It was resolved to set the budget at £24,432 which includes £8,165 earmarked for projects to be funded from grants. £606.49 will be taken from the Sinking Fund to go towards repairs to the Playground equipment.
g. To set the Precept for 2016/17
The Parish Council reviewed the recommendations from the Finance Committee. It was resolved to set the precept at £16,142 which is a 10.11% increase on
2015/16. Action: The Clerk to submit the Precept request.
h. To adopt Terms of Reference for the Finance Committee
The Terms of Reference document was signed.
8. Correspondence review
The Clerk presented a list of all correspondence received (see appendix D). Cllr Adhemar noted that an additional email she had forwarded regarding the allotments should have been included.
9. To receive a report from SNC’s Planning Policy and Regeneration Committee
Cllr Moody gave a brief summary of SNC’s Housing Numbers and Strategy paper which included a suggestion of the number of new homes required to be built in Helmdon before
2029. The paper is to be simplified and will then be sent out to Parishes for consultation.
There is no date for this as yet.
10. To receive a report from the Clerk regarding electricity supply and lighting in the village.
Electricity Supply: The clerk’s recommendations in the report were reviewed and it was resolved to switch electricity suppliers to Opus if the price is still competitive and the switching process straight forward. Action: The Clerk to discuss further with Opus and switch if straight forward.
Street Lighting: It was agreed that in the long term it will be necessary to upgrade the street lights but that there was no immediate need. Cllr Moody expressed surprise at how long it will take to recover the cost of new lighting through energy savings alone. Sulgrave have already started a project to upgrade their street lighting and it was resolved to accept their kind offer to present their findings and progress to the Parish Council. Action: The
Clerk to arrange a visit from Cllr Roberts (Sulgrave Parish Council)
11. To note decisions of the Planning Committee since 25th November, 2015
Cllr Coatsworth reported the following decisions of the Planning Committee:
• Application S/2015/2884/MAR – Radstone Fields, Brackley. Helmdon Parish Council had no objection to the application but submitted additional comments.
• Application S/2015/2715/LDP – 12 Station Road, Helmdon, NN13 5QT. Helmdon Parish
Council had no objection to this planning application.
• Application S/2015/3064/FUL – 16 Church Street, Helmdon, NN13 5QJ. Helmdon Parish
Council registered a strong objection to this planning application on several grounds.

12. To adopt Terms of Reference for the Planning Committee.
The Terms of Reference document was signed.
13. To receive update from the Parish Highways Warden
Cllr Moody confirmed that the stones at Astwell are temporary and not a hazard. He confirmed that a gully near the war memorial had been unblocked and water was now flowing freely. He also reported that an overgrown hedge near the entrance to Grange Lane had been reported to Street Doctor and was due to be inspected.
14. To receive update from the Blackpits Monitoring Group
Cllr Vicars gave a detailed update of the Monitoring Group – for full details please see appendix C. The next action of the group will be to activate the complaints procedure and communicate information to all residents.
15. To receive update from the Playground Committee
The committee confirmed that they had chosen the repairs quote from Playmaintain at
£2078.40 + vat – this was the most comprehensive and also the lowest quote out of the 4
received. Playmaintain have offered a lead time of 6-8 weeks. In the meantime, Cllr
Wheeler has taped up the split beam on the multi-play unit and has also repaired the damage to the top of the slide which were the two areas of greatest concern. A temporary safety notice was discussed but Cllr Wheeler felt that this was not needed since he had done the repairs.
It was resolved that the Clerk could instruct Playmaintain to go ahead with the repairs according to their quotation. Action: The Clerk to contact Playmaintain
Cllr Wheeler explained that he was doing weekly inspections of the playground and keeping records Action: Cllr Wheeler to send playground inspection reports to the Clerk.
The Annual safety inspections were discussed – the Playground Committee are considering changing supplier. Action: The Clerk to provide example inspection reports from alternative suppliers.
16. To receive an update from the Allotment Committee
Cllr Adhemar read out an email that she had received from a tenant regarding the conifer on plot 2A. The tenants of the plot have requested that the tree be cut down. It was agreed to consider their request. Action: Cllr Coatsworth to discuss the options with Helen
Timms.
Cllr Adhemar confirmed that an allotment inspection will be organised once the growing season has started.
17. To consider the dissolution of the Allotment Committee and Playground
Committee and the transfer of these functions to the Clerk.
Cllr Coatsworth explained that at present neither the Playground nor the Allotment committee can take any action without first referring to the Parish Council and that this was very restrictive when it came to issues like urgent repairs needed on the playground equipment. It was resolved to change their structure from committees to groups and to authorise expenditure for urgent spending through the Clerk. Action: members to document the responsibilities of each group and present to the Parish Council at the next main meeting.
18. To receive an update from the Reading Room Committee
Cllr Moody confirmed that Bill and Doreen England were both stepping down from the committee.
19. To consider arrangements for this year’s Annual Parish Meeting
The date for the Annual Parish Meeting has been set for 27th April, 2016. Cllr Moody proposed that the theme for the meeting could be Community Safety, with topics including street lighting, the speed radar, and a village defibrillator. Cllr Coatsworth also suggested asking Ed Bastow to present on behalf of Blackpits. Actions: Cllr Coatsworth and the
Clerk to send out invitations to speakers for the meeting.

20. To confirm that the council will remain opted-in to the Sector Led Body arrangements for the procurement of external audit
It was resolved to remain opted-in.
21. To consider forming a working party to progress the achievement of registration as a Foundation Council.
It was resolved to form a working party which will include Cllr Vicars, Cllr Hart and Cllr
Duncombe. Cllr Moody will have an advisory role. Cllr Hart will be responsible for organising the meetings of the group.
23. To receive an update on the repairs to the War Memorial.
It was felt that the quote we have received to carry out the required repairs is too high and others need to be sought. As the War Memorial is listed, any work carried out will need the approval of a conservation officer. Action: Cllr Vicars to enquire about next steps with the
War Memorials Trust.
24. To consider the state of the lay-by at the entrance to the village.
It was agreed that the surface of the lay-by at the entrance of the village could be improved. Action: Cllr Moody to raise the issue with Helen Howards (Highways)
25. Councillor questions a. Cllr Vicars raised a question about the water leaking at the top of Church Street, which quickly turns to ice during cold weather. It is believed that this is caused by a natural spring leaking up through the tarmac rather than run off from the nearby fields. It was agreed that there were measures that could be taken to improve the situation, including clearing out the ditches opposite Helmdon House, and investigating a blocked draining pipe further down Church Street. Action: Cllr Coatsworth and Cllr Vicars to investigate further. Cllr Moody will report it to Street Doctor.
b. Cllr Garner discussed this year’s entry into the Village of the Year Competition. He mentioned that part of the feedback from the previous entry was that the village website was seen as “a list of items” and asked if this could be improved. Action: Cllr
Moody and Audrey Forgham to consider if changes could be made to modernise
Helmdon.com.
Cllr Adhemar confirmed that the closing date is 24th March and volunteered to be responsible for putting the application together along with Cllr Garner. Action: Cllr
Adhemar and Cllr Garner to submit Helmdon’s Village of the Year application.
c. Cllr Garner asked when the Helmdon Wall lettering would be repainted. Cllr Coatsworth explained that Les Finn is waiting for a dry period to do this.
d. Cllr Vicars confirmed that he did not want to take on the Neighbourhood Watch role.
Action: Cllr Wheeler to speak to Bill England and Nick King about the role’s responsibilities and consider the role further.
26. Close
The meeting was closed at 10.02pm
The next ordinary meeting of the Council will take place on Wednesday 23rd March, 2016 in the Reading Room.
Signed________________ dated______________
Councillor John Coatsworth, Chairman

Appendix A
Helmdon Parish Council Village Survey
Opened 17 December 2015
Closed 10 January 2016
Published via web site, e-mail, Facebook and Word of Mouth
Results
Questions about Helmdon Voice
Helmdon Voice was a quarterly newsletter delivered to every house in the parish of Helmdon by Helmdon
Parish Council. It was an A3 folded sheet (so four sides of A4) containing text and photos. The last edition was circulated in July 2015.
When it was delivered did you read Helmdon Voice?
Always 69.70%
Sometimes 29.29%
Never 1.01%
How useful did you find Helmdon Voice?
Very useful 24.49%
Somewhat useful 64.29%
Not useful 11.22%
Should the parish council carry on producing Helmdon Voice (it cost approx. £1,000 per year to produce 4
editions)?
Yes, it's well worth the money 35.71%
No, it’s not worth spending £1,000 per year on 44.90%
No opinion 19.39%

If Helmdon Voice is discontinued, from which of these sources would you get village news (tick all that apply)
www.helmdon.com 84.54%
Village Facebook page 57.73%
Local newspapers 9.28%
School newsletters 18.56%
Attending groups and organisations 22.68%
Village noticeboards 39.18%
Questions about the War Memorial
The post and chain fence around the war memorial has been removed as it was in a poor state of repair.
Some comments have been received that it looks better without the fence and the parish council wants to know whether or not to put the fence back or leave it as it is.
Do you think the post and chain fence should be replaced?
Yes, it looked better with the fence in place 25.51%
No, it looks better now the fence has been removed 34.69%
I don't mind one way or the other! 39.80%
Questions about Speeding
Some people perceive there to be a problem with speeding in the village. The parish council is thinking of purchasing a Speed Indicator Device (SID), which will flash up a car's speed and say "Slow down" if doing above 30mph or "Thank you" if doing below 30mph. The cost of the SID would be up to £3,000. It might be possible to get grant funding or the cost could be added to the parish council precept.
Do you think speeding is a problem in the village?
Yes, often 46.46%
Yes, sometimes 38.38%
Hardly at all 14.14%
Never 1.01%
Do you think the parish council should purchase a SID?
Yes, I would be happy for the parish council to purchase a SID 62.63%
No, I don't think the benefits would be worth the money 29.29%
I don't mind one way or the other 8.08%

Appendix B
Helmdon Parish Council Finance Report 27/01/16
Accounts:
Balance at Unity Trust account as of 21/01/16:
Expected balance once invoices settled:
£16,422.55
£15,064.01
Payments received since 25/11/15
Unity 1 Interest BACS
Total
£5.68
£5.68
Invoices to be settled 27/01/16
1 NCALC NCALC Training BACS £150.00
2 CPRE Subscription 300059 £36.00
3 H du Bois Wages BACS £648.26
4 H du Bois Office expenses BACS £32.96
5 E.On Lighting Maintenance BACS £124.93
6 E.On Electricity BACS £216.39
7 D Moody Helmdon.com management BACS £150.00
Total £1358.54

2015/16 Day Book Current
2015
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transaction
No.
21-Jan-16
02-Apr-15
09-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
15-Apr-15 25-Mar-15
17-Apr-15
20-Apr-15
05-May-15
05-Jun-15
10-Jun-15 28-May 14
03-Jul-15
20-Jul-15 25-Mar-15
27-Jul-15 3844 30-Apr-15
27-Jul-15 3858 11-Jun-15
27-Jul-15 3870 26-Jun-15
27-Jul-15 3886 30-Jul-15
27-Jul-15 01-Apr-15
27-Jul-15 H11AD697EE 09-Jul-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 017557 01-Jul-15
27-Jul-15 01-Jun-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 00017743 27-Apr-15
28-Sep-15
28-Sep-15
30-Sep-15
07-Oct-15 07888 27-Jul-15
12-Oct-15 3904 21-8-115
12-Oct-15 22-Sep-15
19-Oct-15 04-Jun-15
09-Oct-15 20-Sep-15
09-Oct-15 20-Sep-15
08-Oct-15 08-Oct-15
08-Oct-15 547/2079383 01-Sep-15
08-Oct-15 049914 24-Sept 14
08-Oct-15 054273 25-Mar-15
08-Oct-15 056162 09-Jun-15
08-Oct-15 058621 11-Sep-15
08-Oct-15 5257 21-Jul-15
09-Oct-15 E2047002408 08-May-15
08-Oct-15 E2047002409 14-Sep-15
08-Oct-15 POL-2015-02101 31-Aug-15
08-Oct-15
08-Oct-15
08-Oct-15
14-Oct-15 23-Sep-15
26-Oct-15
07-Dec-15 3924 29-Sep-15
07-Dec-15 3087833 30-Sep-15
07-Dec-15 1430231 26-Sep-15
07-Dec-15 153 29-Sep-15
07-Dec-15 059528 09-Oct-15
07-Dec-15 3943 24-Oct-15
07-Dec-15 5105 30-Apr-15
07-Dec-15 24-Nov-15
07-Dec-15 24-Nov-15
07-Dec-15 00018291 04-Aug-15
22-Dec-15 149 03-Nov-15
31-Dec-15
TO BE PAID
TO BE PAID 5353 25-Nov-15
TO BE PAID 061029 03-Dec-15
TO BE PAID 27-Jan-16
TO BE PAID 27-Jan-16
TO BE PAID H1263E544A 01-Jan-16
TO BE PAID 01573 12-Jan-16
BACS
500437
500434
500435
500439
BACS
BACS
BACS
BACS
500400
BACS
500433
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300052
300053
300056
300054
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300055
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300058
300059
BACS
BACS
BACS
BACS
BACS
BACS
Payee Item Description
Totals
Balance B/Fwd 2014
Co-op Interest
Reading Room Room Hire
P Burns Lottery Licenses
S Adhemar Trophy & Prizes
P Burns Photos
SNC Precept PART 1
Co-op Fee Copy Item
Co-op Interest
Co-op Interest
1st Helmdon Rangers Grants to Village Organisations
Co-op Interest
E.On Electricity
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
Brown and Barden Grass Cutting
E.On Electricity
E.On Electricity
NCALC Internal Audit
NCALC Subscription
Playsafety Ltd Playground Inspection
S Loake Wages
S Loake Newsletter
S Loake Wages
S Loake Office expenses
S Loake General Maintenance (Bark)
Top Print Newsletter
SNC School Drainage Project
SNC Precept PART 2
Unity Interest
Linnell Bros General Maintenance (Bark)
Brown and Barden Grass Cutting
S Lidgley Bulbs
SNAST NHW Subscription
H du Bois Office expenses
H du Bois Wages
ACRE Subscription
Came & Company Insurance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
E.On Lighting Maintenance
NCALC NCALC Training
Helmdon Primary School Field Rent
Helmdon Primary School Drainage Project
Parish Online Mapping Subs
Helmdon WI Grants to Village Organisations
Helmdon Fellowship Grants to Village Organisations
Whistley Scouts Grants to Village Organisations
Helmdon Churchyard Chuchyard Maintenance
HMRC VAT refund
Brown and Barden Grass Cutting
SNC Election Expenses
BDO LLP External Audit
Clare Nash Architecture Pump Garden Plans
E.On Electricity Repairs
Brown and Barden Grass Cutting
NCALC NCALC Training
H du Bois Wages
H du Bois Office expenses
Top Print Newsletter
Reading Room Room Hire
Unity Interest
CPRE Subscription
NCALC NCALC Training
E.On Lighting Maintenance
H du Bois Wages
H du Bois Office expenses
E.On Electricty
D Moody WebSite Management
21-Jan-16
Total
Total Paid
Received
Balance
Ba nk
Re
DR CR Bank
49820.45 34756.44 15064.01 17262.70
11807.01 11807.01
1.54 11808.55 ##
72.50 11736.05 ##
20.00 11716.05 ##
46.95 11669.10 ##
93.60 11575.50 ##
7330.00 18905.50 ##
10.00 18895.50 ##
1.94 18897.44 ##
2.75 18900.19 ##
125.00 18775.19 ##
1.69 18776.88 ##
160.28 18616.60 ##
234.85 18381.75 1
234.85 18146.90 1
234.85 17912.05 1
234.85 17677.20 1
156.81 17520.39 1
478.22 17042.17 1
155.00 16887.17 1
353.39 16533.78 1
78.00 16455.78 1
669.20 15786.58 1
105.16 15681.42 1
494.93 15186.49 1
9.60 15176.89 1
190.00 14986.89 1
144.25 14842.64 1
22808.00 37650.64 3
7330.00 44980.64 3
3.36 44984.00 3
456.00 44528.00 4
234.85 44293.15 4
62.48 44230.67 4
10.00 44220.67 4
33.98 44186.69 4
319.28 43867.41 4
35.00 43832.41 4
1169.09 42663.32 4
124.93 42538.39 4
124.93 42413.46 4
124.93 42288.53 4
124.93 42163.60 4
39.00 42124.60 4
350.00 41774.60 4
22808.00 18966.60 4
33.60 18933.00 4
100.00 18833.00 4
150.00 18683.00 4
250.00 18433.00 4
400.00 18033.00 4
528.48 18561.48 4
234.85 18326.63 6
39.00 18287.63 6
120.00 18167.63 6
450.00 17717.63 6
56.33 17661.30 6
234.85 17426.45 6
11.33 17415.12 6
648.26 16766.86 6
40.74 16726.12 6
181.75 16544.37 6
127.50 16416.87 6
5.68 16422.55 6
36.00 16386.55 36.00
150.00 16236.55 150.00
124.93 16111.62 124.93
648.26 15463.36 648.26
32.96 15430.40 32.96
216.39 15214.01 216.39
150.00 15064.01 150.00
Code
902
408
412
412
502
901
412
902
902
501
902
101
201
201
201
201
101
101
401
407
202
402
409
402
403
207
409
905
901
902
207
201
205
407
403
402
407
405
101
101
101
101
406
203
206
407
501
501
501
601
910
201
404
401
206
102
201
406
402
403
409
408
902
407
406
101
402
403
101
410
VAT
y y y y y y y y y y y y y y y y y y y y y y

2015/16 Day Book Budget
2013-2014
Code EXPENDITURE Budget Actual Remaining
100 1. Lighting 1,500.00 1,131.82 368.18
101 Street lighting 1,100.00 1021.97 78.03
102 Electricity repairs 400.00 109.85 290.15
103 Other
200 2. Parks & Open Spaces 7,667.00 7,861.44 -194.44
201 Grass cutting 1,400.00 1369.97 30.03
202 Playground equip. inspection 72.00 65 7.00
203 School field rent 350.00 350
204 War memorial and pump garden 75.00 26.73 48.27
205 Bulbs 20.00 45 -25.00
206 Specific projects from sinking funds 3,250.00 1567.07 1,682.93
207 General maintenance 150.00 679.17 -529.17
208 Other (Jubilee Wall) 2,350.00 3758.5 -1,408.50
300 3. Sinking Fund 625.00 see
301 Playground equipment sinking
302 Notice boards 500.00 fund
303 Computer 125.00 doc
304 War memorial
305 Village seats
306 Other
400 4. General Administration 8,097.12 7,499.26 597.86
401 Audit charge 280.00 272.21 7.79
402 Clerk's salary 4,504.49 4504.44 0.05
403 Clerk's expenses 140.00 261.73 -121.73
404 Election expenses 200.00 200.00
405 Insurances 1,278.00 1160 118.00
406 NCALC training 58.00 58.00
407 Subscriptions 231.63 269.63 -38.00
408 Reading Room rent 150.00 160 -10.00
409 Newsletter (Talkabout) 555.00 696.25 -141.25
410 Web site 150.00 150
411 Traffic calming measures 500.00 500.00
412 Other (now Vof Yr) 50.00 25 25.00
500 Grants 1,250.00 5,143.60 -3,893.60
501 Grants to Village Organisations 1,250.00 5050 -3,800.00
502 Village of the Year – Nat comp 93.60 -93.60
503 S. 137
300.00 300.00 600 6. Burial Grounds
601 Churchyard Maintenance 300.00 300.00
602 Contingency
Total Regular Expenditure 19,439.12 21,936.12 -2,497.00
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid 966.86
Total Expenditure 22,902.98
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,500.00
1,100.00
400.00
2014-2015
Actual Remaining
925.59 574.41
613.26 486.74
312.33 87.67
3,087.00 7,334.40
1,420.00 1,448.25
72.00 65.00
350.00 350.00
75.00
20.00 255.82
750.00 5,215.33
150.00
250.00
625.00 4,732.00
500.00
125.00
7,712.79
280.00
4,601.79
140.00
200.00
1,278.00
58.00
240.00
150.00
565.00
150.00
50.00
1,250.00
1,250.00
400.00
400.00
7,144.32
100.00
4,902.22
80.99
1,194.78
365.99
75.00
-7.16
282.50
150.00
1,150.00
1,125.00
25.00
-4,219.15
-28.25
7.00
75.00
-235.82
-4,465.33
150.00
250.00
see sinking fund doc
568.47
180.00
-300.43
59.01
200.00
83.22
-307.99
165.00
157.16
282.50
50.00
100.00
125.00
-25.00
400.00
400.00
14,574.79 16,954.31 -2,379.52
1,463.99
18,418.30
Budget
1,175.00
750.00
425.00
2015-2016
Actual Remaining
1,410.57 -235.57
1,363.63 -613.63
46.94 378.06
3,050.00 25,665.04 -22,615.04
1,500.00 1,369.97 130.03
75.00 65.00 10.00
350.00 350.00
150.00 150.00
75.00 52.07 22.93
750.00 23,258.00 -22,508.00
150.00 570.00 -420.00
see sinking fund doc
7,575.01
255.00
4,015.00
150.00
0.01
1,220.00
150.00
450.00
225.00
960.00
150.00
5,811.47
255.00
2,779.93
117.28
39.00
1,099.43
200.33
462.39
200.00
431.16
150.00
1,763.54
1,350.00
1,350.00
76.95
718.60
625.00
93.60
-76.95
631.40
725.00
-93.60
900.00 400.00 500.00
400.00 400.00
500.00 500.00
14,050.01 34,005.68 -19,955.67
771.58
34,777.26
13,385.00 14,058.21
36.00 32.55
160.00 125.00
14,660.00 14,660.00
25.00 19.51
160.00 145.00
5.49
15.00
250.00
60.00
-250.00
-60.00
22,808.00 22,808.00
250.00
3,173.93 -3,173.93 528.48 100.00
1,235.07
32.72
-38.99
120.57
-50.33
-12.39
25.00
528.84
14,660.00 14,660.00
25.00 16.96
160.00
Total Regular Income
909 Misc Transfers In
14,465.76 18,308.44 38,013.44
Total Working Income 14,465.76 18,308.44 38,013.44
Balance -8,437.22 -109.86 3,236.18
-8.04
-160.00
528.48

Appendix C
Update on Blackpits Monitoring Group for Parish Council Meeting 27th January 2016
A meeting of the Monitoring Group took place on 7th January. Advised that South Northants
DC had dropped out of monitoring the operations at Blackpits “they haven’t got the resources”
so it’s just the Environment Agency who will regulate / oversee operations there and we were seeking clarification on whom to contact there.
The meeting discussed a small restructure as follows… The Blackpits Monitoring Group has a smaller sub set called the Blackpits Liaison Group; this group will consist of four people (one of which will be a Parish Council representative) will liaise directly with Material Change with formal meetings to take place three or four times a year. It was proposed that quarterly reporting from the Liaison Group should be placed on the village website with information as to who / where people should complain when necessary… it was also suggested that each household should be provided with a small laminated card with this information and this possibility is being explored.
Monitoring Group:
Would consist of nominated people at different sites in Helmdon (so that the whole village was covered) who could pass on complaints to Material Change / the EA, preferable by the email form on Helmdon.com – especially for those unable to access the internet.
The aim is to have a more consistent reporting of incidents and to facilitate that it has been suggested that a few residents could also be asked to keep a diary for a few weeks recording –
this would be compared with a similar diary maintained by Material Change so that incidents can be coordinated with what was going on at the Centre at the time.
Odours aside, we want to provide residents with the opportunity to gain a greater understanding of what goes on at the site given the variety of operations there – Material
Change were very receptive to having an ‘open day’ for residents and we are pursuing that with them.
It was suggested that the Parish Council should see if they can swap information with other
Parish Councils which are also affected by foul odours from Recycling Centres.
To facilitate reporting of odours, Cllr Moody is working on a “complaint form” to be added to
Helmdon.com – when completed and submitted, it will be sent directly to Material Change (and others) so they get immediate notification of any problem.
13th Jan 2016 – Liaison Group met with Ed Bastow (MD of Material Change) and Guil Steyn
(Blackpits Site Manager)
Had a very useful tour of the facility and noted the recently planted tree screen which now sits between the site and the village – obviously these will take a little while to mature but will hopefully prove to be useful. We advised the small changes to the liaison and monitoring groups and also discussed how we want to make it easier for residents to raise complaints to the right people – the addition to the website will facilitate that for most people. We found them receptive and keen to address any issues.

Appendix D
Correspondence received by Helmdon Parish Council th nd 26 November 2015 – 22 January 2016
South Northamptonshire Council
•
•
•
•
Weekly Planning Application listings
Parish Precept 2016-17 and New Homes Bonus
Consultations – Draft Statement of Community Involvement Consultation,
Planning Applications:
o o o o
•
•
•
•
S/2015/2884/MAR at Radstone Fields, Brackley – approval of reserved matters for access, appearance, landscaping, layout and scale for the construction of 115 new dwellings as part of Phase 2
S/2015/2715/LDP at 12 Station Road, Helmdon – a lawful development certificate for use of highway as a residential garden
S/2015/3064/FUL at 16 Church Street – construction of vehicular access
S/2016/0069/MAR at Radstone Fields, Brackley – application for the approval of reserved matters for phase
2 of (S/2010/0995/MAO An urban extension comprising up to 1000 new homes, including highway access arrangements from Halse Road and Radstone Road, local centre including community hall with uses within
A1-A5 inclusive (up to 1000 square metres), a site for a new primary school, open space and associated physical infrastructure
Confirmation of receipt of online planning consultation comments
Electoral register monthly changes
Result of Rough Sleeper Estimate for South Northants on 12th November 2015 – zero return
Press releases: Town nets funding for new women only sports team, Several weather protocol activated to protect rough sleepers, Future leaders learn to work together, Important new charge on developments, T’was the season to by jolly, now it’s time to reuse or recycle your Christmas tree, Health program gets people back on their feet, A hat-
trick of healthy eating awards for Buddies USA, Council Leader joins Towcester Evening WI to mark end of the movement’s centenary year, Chance to win prizes in return for your food scraps, New council service offers pre-
application advice for licenses, Landowner fined over rural eyesore, Third fine for nuisance dog owner in Towcester,
Council ready to help rough sleepers in cold snap, Check your taxi is fully licensed this Christmas, **IMPORTANT**
Final reminder of the Christmas bin collections, Tribute to former South Northamptonshire Council Chairman,
Council grant helps community centres spend a penny, Young people sing to bring the community together, Get food safety “wrapped up” this Christmas, Feed Your Caddy, Could you help spread some comfort and joy this
Christmas?, Don’t forget your license for those festive events, South Northants teen knows better than fly-tipping businessman, Towcester restaurateur find over eyesore in conservation area, Have your say on Gayton’s conservation area boundary review, New Open Space, Sport and Recreation study for West Northamptonshire, Lay-
by surprise for lorry driver, IMPORTANT – Christmas Bin Collections, Work under way on Towcester’s new car park,
Injunction served on those illegally occupying land, Christmas blue bin sale, Council celebrates five years of food hygiene rating.
Northamptonshire County Council
•
•
•
•
Northamptonshire County Council Consultations:
o
Draft Budget and Council Plan Consultation 2016-17, o
Draft Northamptonshire Parking Standards Consultation o Northamptonshire Joint Health and Wellbeing Board Strategy 2016-2020 (Draft) – Supporting
Northamptonshire to Flourish Consultation o
Minerals and Waste Local Plan Update
My County Council Newsletters – December, January
Reminder regarding Care and Support at Home Engagement Events
Flood and Water: Small Schemes Pathfinder Project – Helmdon Community Visit
NCALC
•
•
County Roundup
Training Opportunities 2016

•
•
•
Important changes to External Audit
Have you heard the good news?
eUpdate – November/December 2015
•
•
Details of clerking vacancies
CiLCA 2016 training
Miscellaneous
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Various sealed Grass Tender applications
Northants ACRE: Best Village Competition, Membership
Helmdon School Bursar: License agreement, Defibrillator application
Northamptonshire Highways: contact details
SLCC: Practitioners’ Conference 2016, Training in your area
Volunteer on Horseback (Cassie Cross)
Northants Police – email from Inspector Phil Kings, Making Northamptonshire the safest place in
England booklet.
th NERC E-bulletin: 5 Jan 2016
Gavin Curley, Western Power Distribution: Helmdon Village Electricity Works
SNVB: e-Bulletins, South Northants VCS Forum
Action for Children: South Northants Timetable for 2016
Wright Hassall Solicitors – Acquisition of land from South Northants Homes
Rural Services Network – Weekly Email News Digest, Hinterland – Rural Intelligence from behind the headlines, Fuel Poverty
Northants CAB: Pension Wise
Rural Vulnerability Service: Newsletter
NAB: Visit of Mobile Sight Centre to Daventry & Brackley
ERTA Public Meeting Notice and Agenda 20th February
Northamptonshire Highways: contact details, Footpath AP36 Helmdon
British Red Cross: Wheelchair loan
Various communications from Grass Cutting contractors
Various communications from Allotment holders
Richard Farquharson: Community Bus – Flooding Issues, Flooding Issues – Properties affected, Small
Schemes Pathfinder Project Helmdon – Flooding Issues
Towcester News About My Area Newsletter
Top Print: Helmdon Voice Newsletter (august) invoice outstanding, payment received.
Neighbourhood Alerts – Elderly Targeted by Fake Police Officers
Gateway.gov.uk – receipt of online submission
Local Government Weekly Newsletters
Parish Online – latest news, top tips and new tools
Various communications from SNAG
Various communications from SNVB
Fields in Trust – December update