Council Meeting, 27 July 2016

HELMDON PARISH COUNCIL
COUNCIL MEETING
All Councillors are summoned to the Ordinary Meeting of Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon, NN13 5QJ at 7:30pm on
Wednesday 27th July, 2016.
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting
AGENDA – ORDINARY MEETING
1. Apologies for absence
2. Declarations of Interest
3. Approval and signature of the minutes of the meeting of 25th May, 2016
4. Matters arising
5. Open Forum
6. To receive an update regarding flooding related issues
7. Finance:
a. Financial statement b. To note payments received c. To consider invoices to be paid d. Annual Return: to receive the report from the Internal Auditor e. To consider the annual salary increase for the Clerk.
8. To receive an update from the Blackpits Monitoring Group.
9. To consider the Woodland Trust offer of free trees
10. To receive an update on the Best Village Competition 2016 and consideration of use of prize money.
11. To receive an update on the transfer of land in Station Road from South Northants
Homes to the Parish Council and to decide next steps.
12. To receive an update from the Helmdon Parish Plan Group (HPPG) on the Strategic
Housing & Employment Land Availability Assessment (SHELAA) consultation from South
Northamptonshire Council (SNC)
13. To receive an update from the Playground Committee on the annual inspection report and to consider recommendations.
14. To receive an update from the Planning Committee.
15. To receive an update on Allotment related matters.
16. To receive an update on the repairs to the War Memorial.

17. To review a draft from the Clerk of the Parish Council’s Aims and Objectives and consider adoption.
18. To receive an update on the progress of Speed Radar project.
19. Councillor questions
20. Close
Signed______________ Dated______________
Helen du Bois
Clerk to Helmdon Parish Council
[address removed]
[phone number removed]

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 25th May, 2016 after the Annual Meeting.
PRESENT: Cllrs Coatsworth, Moody, Wheeler, Thorpe, Vicars, Adhemar, Garner and the
Clerk.
IN ATTENDANCE: 3 members of the public attended.
1. Apologies for absence
None.
2. Declarations of Interest
There were Declarations of Interest from Cllr Wheeler as he had submitted an application for a village grant on behalf of Whistley 2000 Scouts (item 7e), and Cllr Moody as four of the invoices to be paid are for NCALC (item 7c).
3. Approval and signature of the minutes of the meeting of 23rd March, 2016
The minutes were approved by all and signed by the Chairman without amendment.
4. Matters arising
Item 4: The working group has set a meeting date of 9th June.
Item 13: This action is outstanding. Action: Cllr Coatsworth to speak to the Sports Club and Cllr Moody to advertise about the tennis courts on the website.
Item 20: This action is outstanding. Action: Cllr Coatsworth to speak with Cllr Hart regarding submission requirements for a New Homes Bonus grant and then complete the application form with the Clerk.
Item 22: These action points are outstanding. Action: Cllr Coatsworth to create a list of actions for the Allotment Committee and Cllrs Adhemar and Wheeler to do the same for the Playground Committee.
Item 23: Action: The Clerk to let Cllr Duncombe know that it’s now dry enough to spread the bark at the Playground.
Page
6. To receive an update regarding flooding related issues:
Cllr Coatsworth confirmed that he had been in communication with Anglian Water and there was no official record of the exact location of the high pressure sewage pipe in
Grange Lane. He also read out correspondence received from Bulkhead Properties, who are acquiring quotes for the work involved to clear out the existing pipe. It was agreed that the
Parish Council would wait until the end of summer to push the matter further if necessary.
1
5. Open Forum
The Chairman invited questions on any subject.
a. An update on Broadview was requested. A member of the HSGWAG committee confirmed that the High Court case was heard last week and that they’ve been told to expect a decision within 1-6 weeks. Cllr Coatsworth requested that HSGWAG be asked to provide a statement on the situation for the village website.
b. Two members of the public expressed their firm support for agenda item 13.

Cllr Thorpe gave an update on an email he had received from the Floodbuster team regarding their recent visit to Helmdon and next steps.
7. Finance:
a. Financial statement
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £22,279.24 at 25th May, 2016 and an expected balance once payments and invoices have been settled of £18,020.18
b. To note payments received
The following payments had been received since 23rd March, 2016
1 Unity Credit Interest £3.85
2 SNC Precept – part 1 £8,071.00
3 Allotment Holders Rental £80.00
Total £8,154.85
The following payments were still to be credited:
1 Rental £20.00
Total £20.00
1 NCALC Training BACS £39.00
2 NCALC CiLCA Training BACS £495.00
3 E.On Electricity Supply BACS £238.59
4 Helmdon Primary School School Field Rent BACS £350.00
5 Staff Wages BACS £668.57
6 Staff Expenses BACS £42.02
7 Brown & Barden Grass Cutting BACS £258.85
8 E.On Electricity Supply BACS £55.06
9 SLCC Membership Fees CHEQUE £111.00
10 Playmaintain Playground Repairs BACS £1435.66
11 Reading Room Rental CHEQUE £60.00
12 NCALC Subscription BACS £363.31
13 NCALC Audit Fee BACS £162.00
Total £4279.06
d. To receive a report from the Finance Committee
Cllr Coatsworth gave a summary of the minutes from the Finance Committee meeting held on 11th May, 2016.
e. To award Village Grants with regard to recommendations from the Finance
Committee.
A list of all grant applications was presented, several of which were for the Queen’s
90th Birthday celebrations. It was recommended by the Finance Committee that this was an exceptional year and that all grant applications should be accepted. This was approved by all members and it was resolved to grant the following:
2
To consider invoices to be paid
It was resolved to pay the following invoices:
Page c.
Allotment Holders

1 Helmdon Parish Plan Monitoring Group £120
2 Helmdon Fellowship £250
3 Royal Village Picnic £200
4 Friends of Helmdon Church Yard £400
5 Helmdon Acorns Pre-school £140
6 Helmdon Primary School £260
7 St Mary Magdalene Church £200
8 Helmdon Bridge Players £400
9 Whistley 2000 Scouts £250
10 Friends of Helmdon School £230
Action: The Clerk to action payment for each grant application .
f.
g.
h.
i.
j.
To close off accounts for y/e 31st March, 2016
The Clerk presented the end of year accounts and bank reconciliation. (appendix
B). It was resolved to close off the accounts.
Annual Return: approval of Annual Governance Statement
The statements from the annual Governance section were reviewed. All responses were in the affirmative with the final trust funds statement not applicable and it was resolved to approve the Annual Governance Statement. Cllr Coatsworth and the Clerk as Responsible Finance Officer signed Section 1 of the Annual Return.
Annual Return: approval of Statement of Accounts
The Clerk presented the figures as previously reviewed by the Finance Committee
(appendix C) It was resolved to approve the statement of accounts and Cllr
Coatsworth and the Clerk as Responsible Finance Officer signed Section 2 of the
Annual Return.
To consider recommendations from the Finance Committee regarding the new model Financial Regulations document.
It was resolved to accept the recommendations from the Finance Committee and adopt the new model Financial Regulations document.
To consider recommendations from the Clerk for changes to the financial sections of Standing Orders to align them with the new model Finance
Regulations document.
It was resolved to accept the recommendations from the Clerk and adopt the updated Standing Orders.
8. To consider the effectiveness of the new Correspondence Review procedure.
The report from Cllr Moody was reviewed (appendix D). It was considered that the new approach for correspondence was working well and that there was no need for the previous Correspondence Report. Action: The Clerk to follow the approach defined in
Cllr Moody’s report.
Page
10. To confirm insurance arrangements for the Queen’s 90th Birthday Picnic.
Cllr Coatsworth confirmed that insurance for the event will be provided by the Church’s indemnity insurance policy. Posters advertising the event have been updated to include this information.
3
9. To receive a report of the visit from the judges for the Best Village
Competition.
Cllr Adhemar gave a report of the Judge’s visit on 17th May and thanks were given to the representatives of the village groups/facilities who had contributed to the day and to the staff at The Bell who had hosted the meet and greet session. The judges’
decision will be revealed on July 12th .

11. To receive update on the draft Heads of Terms document for the School Field
License and discuss amendments.
The Clerk provided an update on the costs for Marcus Young Landscapes to empty the two bins on the school field during the school holidays. It was resolved to accept their quote.
It was agreed that although there were no plans to use the Tennis Courts during the weekend at present, the clause about the Tennis Courts should remain in the lease document.
Cllr Moody confirmed that the embanked bench area near the slide was installed by
Helmdon Primary School and was not the responsibility of the Parish Council.
The estimated legal fees were queried. Action: The Clerk to check with Cllr Hart whether or not the Parish Council have paid the legal fees before. If the answer is yes, then it was resolved to accept the new Heads of Terms document.
12. To consider adopting the response drafted by the Helmdon Parish Plan Group
(HPPG) to SNC’s consultation on the Part 2 Local Plan
It was resolved to accept the HPPG’s draft response. Action: Cllr Moody to submit the response.
13. To consider applying to have the Bell Public House listed as an Asset of
Community Value
Cllr Moody explained the value to the Village of doing this and it was resolved to go ahead with the application. Action: The Clerk to apply to have the Bell Public House listed as an Asset of Community Value.
14. To receive an update on the repairs to the War Memorial
Cllr Vicars provided an update on the progress of the grant application and confirmed that he should receive notice of their decision by mid-June. Cllr Coatsworth confirmed that discussions about the options available for defining the sacred area around the War
Memorial were ongoing.
15. Councillor questions a. Cllr Wheeler explained the poor state of repair of the picnic bench in the playground and proposed that the Parish Council fund a replacement as part of the Queen’s 90th
Birthday Commemorations. Action: Cllr Wheeler to obtain costs for a new bench to be considered in the next Main meeting on 27th July, 2016.
b. Cllr Vicars raised concerns about the high level of litter around the wall area at the entrance to the village. It was suggested that a notice could be set up there asking people to take their litter home with them. Action: Cllr Coatsworth to create the sign for this area.
c. Cllr Vicars asked if there had been any action to move forward with the Speed Radar project. It was resolved to contact Steve Barber from KierWSP and ask for him to investigate the need for it in the village. Action: The Clerk to contact Steve
Barber. Cllr Vicars offered to accompany Steve Barber on his visits to the village.
16. Close
The meeting was closed at 9.16pm.
The next ordinary meeting of the Council will take place on Wednesday 27 h July, 2016 in the Reading Room.
dated______________
Councillor John Coatsworth, Chairman Page
4
Signed________________

Appendix A
Helmdon Parish Council Finance Report 25/05/16
Accounts:
Balance at Unity Trust account as of 25/05/16:
Expected balance once payments and invoices settled:
£22,279.24
£18,020.18
Payments credited since 23/3/16:
1 Unity Credit Interest £3.85
2 SNC Precept – part 1 £8,071.00
3 Allotment Holders Rental £80.00
Total £8,154.85
CHEQUE £20.00
Total £20.00
Payments to be credited 25/5/16:
1 Allotment Holders Rental
NCALC Training BACS £39.00
2 NCALC CiLCA Training BACS £495.00
3 E.On Electricity Supply BACS £238.59
4 Helmdon Primary School School Field Rent BACS £350.00
4 Staff Wages BACS £668.57
5 Staff Expenses BACS £42.02
6 Brown & Barden Grass Cutting BACS £258.85
7 E.On Electricity Supply BACS £55.06
8 SLCC Membership Fees CHEQUE £111.00
9 Playmaintain Playground Repairs BACS £1435.66
10 Reading Room Rental CHEQUE £60.00
11 NCALC Subscription BACS £363.31
12 NCALC Audit Fee BACS £162.00
Total £4279.06
Page
1
5
Invoices to be settled 25/5/16

2016/17 Day Book Current
Invoice No.
Invoice
Date
Transactio n No.
Payee
25-May-16
28-Apr-16
11-May-16
25-May-16
TO BE PAID 5492
TO BE PAID 5504
TO BE PAID H12C95BE6D
TO BE PAID E2047002417
TO BE PAID
TO BE PAID
TO BE PAID 4016
TO BE PAID H12E8B9DD3
TO BE PAID
TO BE PAID
TO BE PAID SI-343
TO BE PAID 156
TO BE PAID 5611
TO BE PAID 5611
Item Description
Totals
Balance B/Fwd 2015
Precept
CHEQUES Allotment Rental
CASH Allotment Rental
BACS NCALC Councilor Training
BACS NCALC CiLCA Training
BACS E.On Electricity Supply
BACS Helmdon Primary School School Field Rent
BACS Helen du Bois Wages
BACS Helen du Bois Expenses
BACS Brown & Barden Grass Cutting
BACS E.On Electricity Supply
SLCC Clerk's Membership
CHEQUES Allotment Rental
BACS Playmaintain Playground Repairs
CHEQUE Reading Room Room Bookings
BACS NCALC Subscription
BACS NCALC Internal Audit Fee
SNC
22-Mar-16
23-Mar-16
01-Apr-16
12-Apr-16
25-May-16
25-May-16
30-Apr-16
29-Apr-16
31-Mar-16
11-May-16
01-Apr-16
01-Apr-16
25-May-16
Total
Received
DR
22299.24
Total Paid Balance
Bank
Reco nciled
CR
4279.06 18020.18
14128.24
8071.00
50.00
30.00
39.00
495.00
238.59
350.00
668.57
42.02
258.85
55.06
111.00
20.00
1435.66
60.00
363.31
162.00
14128.24
22199.24
22249.24
22279.24
22240.24
21745.24
21506.65
21156.65
20488.08
20446.06
20187.21
20132.15
20021.15
20041.15
18605.49
18545.49
18182.18
18020.18
Code VAT
Bank
22199.24
10
-50.00
-30.00
39.00
495.00
238.59
350.00
668.57
42.02
258.85
55.06
111.00
-20.00
1435.66
60.00
363.31
162.00
901
903
903
406
406
101
203
402
403
201
101
407
903
301
408
407
401
y y y y
6
Transaction
Date
Current Account
Page
2016

2016/17 Day Book Budget
1,175.00
750.00
425.00
3,050.00
1,500.00
75.00
350.00
150.00
75.00
750.00
150.00
–
7,575.01
255.00
4,015.00
150.00
1,220.00
150.00
450.00
225.00
960.00
150.00
1,350.00
1,350.00
900.00
400.00
500.00
14,050.01
14,660.00
25.00
160.00
22,808.00
–
2015-2016
Actual Remaining
1,424.36 –
1,377.42 –
46.94
249.36
627.42
378.06
–
25,665.04 – 22,615.04
1,369.97 130.03
65.00 10.00
350.00 –
– 150.00
52.07 22.93
23,258.00 – 22,508.00
570.00 – 420.00
– –
–
– see
– sinking
– fund
– doc
–
–
6,461.71 1,113.30
255.00 –
3,415.63 599.37
173.27 – 23.27
39.00 – 38.99
1,099.43 120.57
298.33 – 148.33
462.39 – 12.39
127.50 97.50
431.16 528.84
150.00 –
– –
10.00 – 10.00
525.00 825.00
500.00 850.00
25.00 – 25.00
– –
400.00 500.00
400.00 –
– 500.00
34,476.11 – 20,426.10
–
–
–
701.62
35,177.73
14,660.00
20.81 –
– –
–
22,808.00
–
–
–
528.48
–
4.19
160.00
–
–
–
–
–
528.48
Budget
1,619.00
1,419.00
200.00
6,855.00
1,600.00
65.00
350.00
150.00
75.00
4,000.00
150.00
465.00
2,025.00
1900.00
2016-2017
Actual Remaining
279.67 1,339.33
279.67 1,139.33
200.00
565.71
215.71
350.00
1,196.38
1,196.38
125.00
11,948.00
400.00
4,480.00
150.00
1,170.00
982.00
921.00
225.00
270.00
150.00
3,200.00
1,940.90
162.00
668.57
42.02
534.00
474.31
60.00
2,050.00
1,350.00
200.00
500.00
400.00
400.00
24,897.00
6,289.29
1,384.29
65.00
150.00
75.00
4,000.00
150.00
465.00
see sinking fund doc
10,007.10
238.00
3,811.43
107.98
1,170.00
448.00
446.69
165.00
270.00
150.00
3,200.00
2,050.00
1,350.00
200.00
500.00
400.00
400.00
3,982.66 20,914.34
296.40
4,279.06
16,142.00
25.00
100.00
8,071.00
100.00
8,165.00 -8,165.00
Total Regular Income
909 Misc Transfers In
38,017.29
–
Total Working Income 38,017.29 8,171.00
Balance 2,839.56 3,891.94
16,267.00
-8,071.00
-25.00
8,171.00
7
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
Page
Code EXPENDITURE
100 1. Lighting
101 Street lighting
102 Electricity repairs
103 Other
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground equip. inspection
203 School field rent
204 War memorial and pump garden bulbs
205 Bulbs
206 Specific projects from sinking funds
207 General maintenance
208 Other
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Other
400 4. General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 NCALC training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Traffic calming measures
412 Other
500 Grants
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
600 6. Burial Grounds
601 Churchyard Maintenance
602 Contingency
Total Regular Expenditure
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid
Total Expenditure

Appendix B
2015/16 End of Year Accounts
2015/16 Day Book
The Unity balance stood at £14,153.24 at 31st March, 2016.
There was one adjustment made for a cheque that was issued on 23-7-14 but never received or cashed.
There was one unpresented cheque for £25.00 which cleared on 4th April – this gives a carry over into 2016/17 of £14,128.24.
Current Account
Invoice No. Invoice
Date
Transactio n No.
29-May-16
02-Apr-15
17-Apr-15
20-Apr-15
05-May-15
05-Jun-15
03-Jul-15
27-Jul-15 3844 30-Apr-15
27-Jul-15 3858 11-Jun-15
27-Jul-15 3870 26-Jun-15
27-Jul-15 3886 30-Jul-15
27-Jul-15 H1146D590C 01-Apr-15
27-Jul-15 H11AD697EE 09-Jul-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 4938 01-Apr-15
27-Jul-15 017557 01-Jul-15
27-Jul-15 01-Jun-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 25-Jul-15
27-Jul-15 00017743 27-Apr-15
28-Sep-15
28-Sep-15
30-Sep-15
07-Oct-15 07888 27-Jul-15
12-Oct-15 3904 21-8-115
12-Oct-15 22-Sep-15
19-Oct-15 04-Jun-15
09-Oct-15 20-Sep-15
09-Oct-15 20-Sep-15
08-Oct-15 08-Oct-15
08-Oct-15 547/2079383 01-Sep-15
08-Oct-15 049914 24-Sept 14
08-Oct-15 054273 25-Mar-15
08-Oct-15 056162 09-Jun-15
08-Oct-15 058621 11-Sep-15
08-Oct-15 5257 21-Jul-15
09-Oct-15 E2047002408 08-May-15
08-Oct-15 E2047002409 14-Sep-15
08-Oct-15 POL-2015-02101 31-Aug-15
08-Oct-15
08-Oct-15
08-Oct-15
14-Oct-15 23-Sep-15
26-Oct-15
07-Dec-15 3924 29-Sep-15
07-Dec-15 3087833 30-Sep-15
07-Dec-15 1430231 26-Sep-15
07-Dec-15 153 29-Sep-15
07-Dec-15 059528 09-Oct-15
07-Dec-15 3943 24-Oct-15
07-Dec-15 5105 30-Apr-15
07-Dec-15 24-Nov-15
07-Dec-15 24-Nov-15
07-Dec-15 00018291 04-Aug-15
22-Dec-15 149 03-Nov-15
31-Dec-15
29-Jan-16 5353 25-Nov-15
29-Jan-16 061029 03-Dec-15
29-Jan-16 27-Jan-16
29-Jan-16 27-Jan-16
29-Jan-16 H1263E544A 01-Jan-16
29-Jan-16 01573 12-Jan-16
22-Feb-16 27-Jan-16
23-Mar-16 23-Mar-16
29-Mar-16 5446 29-Feb-16
29-Mar-16 5436 16-Feb-16
29-Mar-16 16-Mar-16
29-Mar-16 16-Mar-16
29-Mar-16 063620 19-Mar-16
30-Mar-16 5405 09-Feb-16
31-Mar-16
31-Mar-16 adjustment 23-Jul-14
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300052
300053
300056
300054
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300055
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300058
BACS
BACS
BACS
BACS
BACS
BACS
300059
300060
BACS
BACS
BACS
BACS
BACS
BACS
CHEQUE
Payee Item Description
29-May-16
Total
Received
Total Paid
DR CR
Balance
Totals 49279.03 35150.79 14128.24
Balance B/Fwd 2014 11261.74 11261.74
Co-op Interest 1.54 11263.28
SNC Precept PART 1 7330.00 18593.28
Co-op Fee Copy Item 10.00 18583.28
Co-op Interest 1.94 18585.22
Co-op Interest 2.75 18587.97
Co-op Interest 1.69 18589.66
Brown and Barden Grass Cutting 234.85 18354.81
Brown and Barden Grass Cutting 234.85 18119.96
Brown and Barden Grass Cutting 234.85 17885.11
Brown and Barden Grass Cutting 234.85 17650.26
E.On Electricity 156.81 17493.45
E.On Electricity 478.22 17015.23
NCALC Internal Audit 155.00 16860.23
NCALC Subscription 353.39 16506.84
Playsafety Ltd Playground Inspection 78.00 16428.84
S Loake Wages 669.20 15759.64
S Loake Newsletter 105.16 15654.48
S Loake Wages 494.93 15159.55
S Loake Office expenses 9.60 15149.95
S Loake General Maintenance (Bark) 190.00 14959.95
Top Print Newsletter 144.25 14815.70
SNC School Drainage Project 22808.00 37623.70
SNC Precept PART 2 7330.00 44953.70
Unity Interest 3.36 44957.06
Linnell Bros General Maintenance (Bark) 456.00 44501.06
Brown and Barden Grass Cutting 234.85 44266.21
S Lidgley Bulbs 62.48 44203.73
SNAST NHW Subscription 10.00 44193.73
H du Bois Office expenses 33.98 44159.75
H du Bois Wages 319.28 43840.47
ACRE Subscription 35.00 43805.47
Came & Company Insurance 1169.09 42636.38
E.On Lighting Maintenance 124.93 42511.45
E.On Lighting Maintenance 124.93 42386.52
E.On Lighting Maintenance 124.93 42261.59
E.On Lighting Maintenance 124.93 42136.66
NCALC NCALC Training 39.00 42097.66
Helmdon Primary School Field Rent 350.00 41747.66
Helmdon Primary School Drainage Project 22808.00 18939.66
Parish Online Mapping Subs 33.60 18906.06
Helmdon WI Grants to Village Organisations 100.00 18806.06
Helmdon Fellowship Grants to Village Organisations 150.00 18656.06
Whistley Scouts Grants to Village Organisations 250.00 18406.06
Helmdon Churchyard Chuchyard Maintenance 400.00 18006.06
HMRC VAT refund 528.48 18534.54
Brown and Barden Grass Cutting 234.85 18299.69
SNC Election Expenses 39.00 18260.69
BDO LLP External Audit 120.00 18140.69
Clare Nash ArchitecturePump Garden Plans 450.00 17690.69
E.On Electricity Repairs 56.33 17634.36
Brown and Barden Grass Cutting 234.85 17399.51
NCALC NCALC Training 11.33 17388.18
H du Bois Wages 648.26 16739.92
H du Bois Office expenses 40.74 16699.18
Top Print Newsletter 181.75 16517.43
Reading Room Room Hire 127.50 16389.93
Unity Interest 5.68 16395.61
NCALC NCALC Training 150.00 16245.61
E.On Lighting Maintenance 124.93 16120.68
H du Bois Wages 648.26 15472.42
H du Bois Office expenses 32.96 15439.46
E.On Electricity 216.39 15223.07
D Moody WebSite Management 150.00 15073.07
CPRE Subscription 36.00 15037.07
ACRE Village of the Year Entry 25.00 15012.07
NCALC NCALC Training 39.00 14973.07
NCALC The Good Councillor Guide 25.00 14948.07
H du Bois Wages 635.70 14312.37
H du Bois Office Expenses 55.99 14256.38
E.On Lighting Maintenance 124.93 14131.45
NCALC NCALC Training 34.00 14097.45
Unity Interest 3.85 14101.30
V.Vicars unpresented cheque -26.94 14128.24
Bank
Reconciled
102
103
103
103
104
105
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
8
10
9
9
9
9
9
9
9
8
Transaction
Date
Page
2015

2015/16 Budget vs Actual
2014-2015
Actual Remaining
925.59 574.41
613.26 486.74
312.33 87.67
3,087.00 2,580.51
1,420.00 1,369.97
72.00 65.00
350.00 350.00
75.00
20.00 312.21
750.00 483.33
150.00
250.00
625.00 4,579.00
4,579.00
500.00
125.00
7,712.79
280.00
4,601.79
140.00
200.00
1,278.00
58.00
240.00
150.00
565.00
150.00
6,408.94
100.00
4,151.48
75.49
50.00
1,250.00
1,250.00
66.95
1,343.60
1,250.00
93.60
400.00
400.00
400.00
400.00
1,194.78
365.99
28.00
135.00
141.25
150.00
14,574.79 16,237.64
456.46
-28.25
7.00
75.00
-292.21
266.67
150.00
250.00
see sinking fund doc
1,303.85
180.00
450.31
64.51
200.00
83.22
-307.99
212.00
15.00
423.75
-16.95
31.40
125.00
-93.60
-1,662.85
1,472.61
17,710.25
Budget
1,175.00
750.00
425.00
2015-2016
Actual Remaining
1,424.36 -249.36
1,377.42 -627.42
46.94 378.06
3,050.00 25,638.10 -22,588.10
1,500.00 1,369.97 130.03
75.00 65.00 10.00
350.00 350.00
150.00 150.00
75.00 25.13 49.87
750.00 23,258.00 -22,508.00
150.00 570.00 -420.00
see sinking fund doc
7,575.01
255.00
4,015.00
150.00
0.01
1,220.00
150.00
450.00
225.00
960.00
150.00
6,461.71
255.00
3,415.63
173.27
39.00
1,099.43
298.33
462.39
127.50
431.16
150.00
1,113.30
1,350.00
1,350.00
10.00
525.00
500.00
25.00
-10.00
825.00
850.00
-25.00
599.37
-23.27
-38.99
120.57
-148.33
-12.39
97.50
528.84
900.00 400.00 500.00
400.00 400.00
500.00 500.00
14,050.01 34,449.17 -20,399.16
701.62
35,150.79
14,660.00 14,660.00
25.00 19.51
160.00 140.00
5.49
15.00
14,660.00 14,660.00
25.00 20.81
160.00
1,190.00
60.00
-1,190.00
-60.00
22,808.00 22,808.00
3,173.93 -3,173.93 528.48
Total Regular Income
909 Misc Transfers In
19,243.44 38,017.29
Total Working Income 19,243.44 38,017.29
Balance 1,533.19 2,866.50
-4.19
-160.00
528.48
9
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
1,500.00
1,100.00
400.00
Page
Code EXPENDITURE
100 1. Lighting
101 Street lighting
102 Electricity repairs
103 Other
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground equip. inspection
203 School field rent
204 War memorial and pump garden
205 Bulbs
206 Specific projects from sinking funds
207 General maintenance
208 Other (Jubilee Wall)
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Other
400 4. General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 NCALC training
407 Subscriptions
408 Reading Room rent
409 Newsletter (Talkabout)
410 Web site
411 Traffic calming measures
412 Other
500 Grants
501 Grants to Village Organisations
502 Village of the Year – Nat comp
503 S. 137
600 6. Burial Grounds
601 Churchyard Maintenance
602 Contingency
Total Regular Expenditure
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid
Total Expenditure

2015/16 Bank Reconciliation
Helmdon Parish Council
Bank Reconcilliation
Year Ending 31st March 2016
Unity account balance 31st March 2016 £14,153.24
Less Unpresented cheques
300060 ACRE Vi l l a ge of the Yea r Entry
Total
£25.00
£25.00
Add payments not yet credited
Total
£0.00
£14,128.24
Cash Book Balance at 31st March 2016 £14,128.24
Difference between bank account and cash book £0.00
Summary of Accounts and Holdings
£91,805.00 Asset Register £97,120.00
£11,288.69
N/A
Unity
Unity
Tailored Account
Deposit Account
£14,128.24
£0.00
Total £111,248.24 £103,093.69
10
Value at
31.03.16
Page
Value at
31.03.15

Appendix C
2015/16 Audit Statement
2015/16 Annual Return statement
HELMDON PARISH COUNCIL ANNUAL RETURN
Year to 31 March 2016
BALANCE B/FWD
PRECEPT
OTHER RECEIPTS
2015
£9,755
£14,660
£4,583
2016
£11,262
£14,660
£23,357
STAFF COSTS
LOAN REPAYMENTS
OTHER PAYMENTS
£4,149
£0
£13,587
£3,416
£0
£31,735
BALANCE C/FWD
CASH
FIXED ASSETS
£11,262
£11,262
£91,805
£14,128
£14,128
£97,120
£28,998
£17,736
£11,262
£49,279
£35,151
£14,128
Total Income
Total Outgoings
Year End Balance
OTHER RECEIPTS
Allotments
Interest
Donation
Best Village
Grant
VAT Rebate
£0.00
£20.81
£0.00
£0.00
£22,808.00
£528.48
£23,357.29
STAFF COSTS
Clerk
May SL
July SL
September HdB
November HdB
January HdB
March HdB
OTHER PAYMENTS
TOTAL PAYMENTS
Less STAFF COSTS
£669.20
£494.93
£319.28
£648.26
£648.26
£635.70
£3,415.63
£35,150.79
£3,415.63
£31,735.16
EXPLANATION OF SIGNIFICANT DIFFERENCES
Page
OTHER PAYMENTS £31,735 (2014/15: £13,587)
The Council contributed £22,808 to a drainage project of the playing field at Helmdon Primary School.
Staff costs were less (2015/16: £3415, 2014/15: £4151) as the Council operated without a Clerk for a period of time and also stopped the production of the village newsletter
Applications from village groups for the Small Grant Scheme were lower than usual this year. (2015/16: £500, 2014/15: £1250)
11
OTHER RECEIPTS £23,357 (2014/15 £4,583)
The Council received grant income from South Northants District Council of £22,808, towards a drainage project for the playing field at Helmdon Primary School.
There were no other grants, prizes or donations received this year. (2015/16: £0.00, 2014/15: £1250)
Income from VAT repayment was less as payment was just for the previous year, where as the payment received in 2014/15 had been for the previous 2 years (2015/16: £528.48 2014/15: £3173.93)

Appendix D
Report to Helmdon Parish Council regarding correspondence received by the council
Danny Moody – May 2016
I have reviewed the list of correspondence received from 26 November 2015 to 16 March 2016. It seems to fit into several categories:
Category Example Proposed Action
Items that require the council to make a decision
Notification of a planning application
Clerk to put item on agenda for council or appropriate committee and circulate correspondence by e-mail as part of the meeting papers with copy to correspondence@
Items that need to be brought to the attention of the council related to decisions to be taken
Copy of SNC’s Part II Local Plan consultation documents
Clerk to circulate to all councillors by e-mail with copy to correspondence@
Items that need to be brought to the attention of the council for information
Northants CALC eUpdate newsletter
Clerk to circulate to all councillors by e-mail with copy to correspondence@
Items that require the clerk’s attention/action only
Communication from Lynn
Lavender regarding 2015-16
audit
Clerk to action as appropriate.
No need to circulate
Items of general interest to
Helmdon Parish Council
New Homes Bonus Allocations from SNC
Clerk to forward to correspondence@helmdon.com
Items of general interest Anglian Water: Help us reduce pollution in your parish
Clerk to forward to correspondence@helmdon.com
Items of no interest SNC press release – Responses sought on the review of
Tiffield’s conservation area
Do not circulate or forward
Councillors should all have access to correspondence@helmdon.com via web mail and can either keep an eye on it on an ongoing basis or can trawl through it prior to the deadline for submitting agenda items and request that an item go on the agenda if they think it is of interest.
Page
12
It should no longer be necessary for the clerk to produce a list of correspondence for each meeting.

Northants CALC IAS
Internal Audit Report
(to be read in conjunction with Section 4 of the Annual Return)
Name of council: Helmdon Parish Council
Name of Internal Auditor: Lynn Lavender Date of report: 11th June 2016
Year ending: 31st March 2016 Date audit carried out: 7th June 2016
Internal audit is the periodic independent review of a council’s internal controls resulting in an assurance report designed to improve the effectiveness and efficiency of the activities and operating procedures under the council’s control. Managing the council’s internal controls should be a day-to-
day function of the staff and management and not left for internal audit.
The council is required to take appropriate action on all matters raised in reports from internal and external audit and to respond to matters brought to its attention by internal and external audit. Failure to take appropriate action may lead to a qualified audit opinion.
To the Chairman of the Council:
I carried out the year-end audit of Helmdon Parish Council on 7th June 2016. I would take this opportunity to thank Helen du Bois, Parish Clerk since Sept 2015 for her help and assistance.
I was able to review a well ordered and detailed set of documents and records. By examination of the documents & records plus further questioning, I tested aspects of the
Council’s internal controls as required at Section 4 of the Annual Return and I am satisfied that effective policies and procedures together with systems to manage, monitor and control the Council’s business are in place. Accordingly, I was able to answer ‘yes’ to all relevant questions and have signed the Return as required.
Noted this visit
•
•
•
•
The Council and new Clerk have a clear plan to ensure that the correct policies and procedures be in place.
All issues raised last year have been addressed.
New homes bonus has been used effectively to deliver improvements to the playing field.
The clerk has begun Cilca training.
This report is based on the evidence made available to me. It would be incorrect to view internal audit as the detailed inspection of all records and transactions of a council in order to detect error or fraud. Consequently the report is limited to those matters set out above.
Page | 1
Northants CALC Internal Audit Service

The figures submitted in the Annual Return are:
Year ending
31 March 2015
Year ending
31 March 2016
1. Balances brought forward 9755 11262
2. Annual precept 14660 14660
3. Total other receipts 4583 23357
4. Staff costs 4149 3416
– –
6. Total other payments 13587 31735
7. Balances carried forward 11262 14128
8. Total cash and investments 11262 14128
9. Total fixed assets and long term assets 91805 97120
– –
5. Loan interest/capital repayments
10. Total borrowings
The proper practices referred to in Accounts and Audit Regulations are set out in
Governance and Accountability for Local Councils – A Practitioners’ Guide (England) (2014).
It is a guide to the accounting practices to be followed by local councils, and sets out the appropriate standard of financial reporting to be followed. A copy of the guide is available for free download from:
http://www.northantscalc.com/uploads/practitioners-guide-v12jun14.pdf
Yours sincerely,
Ms Lynn Lavender
Internal Auditor to the Council
[phone number removed]
[email address removed]
Page | 2
Northants CALC Internal Audit Service

Certified Inspection Report for: CONTACT : – ORDER NO :-
Helmdon Parish Council
[address removed]Tel:
Northamptonshire, NN13 5QT E-mail:
DESCRIPTION OF MAKER
PRODUCT(S) INSPECTED & YEAR
Helen Du Bois
[phone number removed]
SHEET
Helmdon Primary School
Station Road, Helmdon.
Northamptonshire, NN13 5QT parishcouncil@helmdon.com
INSPECTION COMMENTS RISK
RATING
SITE ADDRESS :-
328087
QTY. PRODUCT
CODE
1
of
4
DESCRIPTION OF UNIT
PART(S) REQUIRED PRICE
TOTAL
This play area is shared with the primary school, Playforce trim trail and items at the bottom edge of the field belong to the school and are not included within this inspection
Trim Trail Avon The individual components are installed as a cluster unit (ref on Grass
(Note: this manufacturer is no longer trading and replacement parts might not be available)
BS EN 1176 -1:2008, clause 4.2.8.3; note 1 and definition 3.19)
and consists of the following elements:-
Balance Beam L Generally satisfactory but monitor the foundation integrity, no wood
Swinging Plank M Generally satisfactory but monitor the foundation integrity, no wood
M
rot evident but might be present below surface level, recommend two foundations are reset (2 x 150mm diameter posts)
The plank is set too low and has created an erosion furrow with rot evident but might be present below surface level
Labour cost to reset two posts and adjust suspensions as detailed*
potential foot entrapment hazards, recommend the suspension chains are shortened to increase the ground clearance (remove
£160.00
(note: foundations should be allowed to fully set before use)
three chain links at each suspension and re-attach with the existing shackles)
Log Walk (15 x 150mm log) L
Clatter-bridge L
Generally satisfactory but monitor the foundation integrity, no wood rot evident but might be present below surface level
Log Bench
Generally satisfactory but monitor the timber condition
Unknown Satisfactory condition
Playdale Consisting of the following elements:
on Grass
Multi-activity Unit on Bark
Climbing Net L Generally satisfactory but recommend the bottom rope fixings are secured at the posts to restore structural integrity
Rope Ladder Satisfactory condition
2 x Chinning Bar Satisfactory condition
2 x Suspended Tyre Satisfactory condition
Overhead Ladder (monkey bars) L
L
M Recommend fixing recess holes are capped to reduce entrapment hazards (note: timber condition could reduce cap security)
INDICATION OF RISK RATING ASSESSMENT Wicksteed Leisure Ltd
Digby St., Kettering
Generally satisfactory but monitor the timber condition at beam log
Projecting cross rails (access logs) could create collision hazards
H/MH HIGH & MEDIUM HIGH RISK – See Introductory Notes
Northants, NN16 8YJ M MEDIUM RISK – See Introductory Notes
Tel: [phone number removed] VL/L VERY LOW & LOW RISK – See Introductory Notes
17 2611-005 1 1/4 N.B. Insert £0.45
Labour cost to fit inserts (see note)*
INSPECTED BY : – PARTS SUB TOTAL
C. Newell BALANCE C / FORWARD
DATE : – PARTS TOTAL EXC. CARRIAGE & VAT.
£7.65
£40.00
£7.65
£0.00
(E&O.E.)
25.5.2016 LABOUR COST TO FIT PARTS * Based on all works ordered
£7.65
See sheet 4

Certified Inspection Report for: CONTACT : –
Helmdon Parish Council
[address removed]Tel:
Northamptonshire, NN13 5QT E-mail:
DESCRIPTION OF MAKER
PRODUCT(S) INSPECTED
Ravine Chain Bridge
& YEAR
Playdale on Bark & Grass
Bark Surface
RISK
RATING
ORDER NO :-
Helen Du Bois
[phone number removed]
INSPECTION COMMENTS QTY. PRODUCT
CODE
Generally satisfactory but monitor the timber condition
L Recommend fixing recess holes are capped to reduce entrapment hazards (note: timber condition could reduce cap security)
4
SHEET
Helmdon Primary School
Station Road, Helmdon.
Northamptonshire, NN13 5QT parishcouncil@helmdon.com
L
M
SITE ADDRESS :-
328087
2611-005
2
of
4
DESCRIPTION OF UNIT
PART(S) REQUIRED PRICE
1 1/4 N.B. Insert £0.45
Labour cost to fit inserts (see note)* £10.00
TOTAL
£1.80
Generally satisfactory, monitor and maintain the 'loose fill' material at 300mm minimum depth, rake regularly to ensure even distribution and removal of foreign objects, including animal faeces (ref BS EN
1176-1: 2008, clause 4.2.8.5.1),
2.8m 1 Bay 2 Seat Swing L Generally satisfactory but monitor damage to one seat edge.
2 x Flat Seat
SMP
L Non-manufacturer's shackles and suspensions fitted on Wet Pour M Recommend exposed tree root at the side of the impact area is removed to reduce potential trip hazards
Mound Access Steps on Grass
Unknown M Generally satisfactory but recommend painting of the handrail is included in your current maintenance schedule (note: ensure
1
1
surface coatings are free of harmful contents to avoid potential
2820-002 Primer Per Litre
2820-012 Black Gloss Paint Per Litre (other colours available)
Labour cost to paint handrail*
£20.00
£20.00
£20.00
£20.00
£160.00
toxic hazards, ref BS EN 1176-1: 2008, clause 4.1.1)
7.3m Embankment Slide Unknown L
on Grass, Bark & Wet Pour
Generally satisfactory but monitor minor deformation at the chute run-out safety edge and denting at the chute surface, further damage could create snagging hazards
M Recommend turf surface is reinstated at the mound adjacent to the slide chute to reduce potential slip, trip and impact hazards
Segregation Barrier (slide access) Unknown on Bark & Grass
L Generally satisfactory but monitor the timber condition
M Wet pour surface at slide run-out is loose and gaps at the edging contact sales@wicksteed.co.uk for more information create potential tip hazards, recommend surface upgrade to reduce regarding surface upgrade (4 sq. metres x 30mm deep)
potential trip and impact hazards and prevent vandalism
Log Palisade Seating Unknown M
on Grass (set into grass bank)
Wood rot evident throughout the palisade logs and five logs have contact sales@wicksteed.co.uk for more information failed, rotten or damaged logs could not be replaced without regarding removal or replacement of palisade seating disturbing the embankment and create potential subsidence, recommend palisade seating is removed or replaced (landscaping will be required with either option)
INDICATION OF RISK RATING ASSESSMENT Wicksteed Leisure Ltd
Digby St., Kettering H/MH HIGH & MEDIUM HIGH RISK – See Introductory Notes
Northants, NN16 8YJ M MEDIUM RISK – See Introductory Notes
Tel: [phone number removed] VL/L VERY LOW & LOW RISK – See Introductory Notes
INSPECTED BY : – PARTS SUB TOTAL
C. Newell BALANCE C / FORWARD
DATE : – PARTS TOTAL EXC. CARRIAGE & VAT.
£41.80
£7.65
(E&O.E.)
25.5.2016 LABOUR COST TO FIT PARTS * Based on all works ordered
£49.45
See sheet 4

Certified Inspection Report for: CONTACT : – ORDER NO :-
Helmdon Parish Council
[address removed]Tel:
Northamptonshire, NN13 5QT E-mail:
DESCRIPTION OF MAKER
PRODUCT(S) INSPECTED & YEAR
2.2m 1 Bay 2 Seat Swing SMP
RISK
RATING
M
2 x Cradle Seat on Wet Pour
Helen Du Bois
[phone number removed]
SITE ADDRESS :-
parishcouncil@helmdon.com
INSPECTION COMMENTS
SHEET
Helmdon Primary School
Station Road, Helmdon.
Northamptonshire, NN13 5QT
328087
QTY. PRODUCT
4
DESCRIPTION OF UNIT
CODE PART(S) REQUIRED PRICE
TOTAL
Generally satisfactory but non-manufacturer's shackles and suspensions fitted and seats are set too low (300mm) , creating potential collision hazards
M The seat frames are corroded and one pair of fork ends are wearing, 2 5901-048 Single Tier Rubber Cradle Seat (2007) £125.00 £250.00
recommend seats and suspensions are replaced (note: Wicksteed 2 4061-212 8' chains to suit cradle seat £44.00 £88.00
seats will not fit existing chains) 4 2318-001 SMP Shackle (88096003) £18.75 £75.00
SMP Pin (10310325) £0.63 £2.52
SMP Bush (15011612) £3.75 £15.00
Labour cost to fit parts* £80.00
4
4
M Recommend surface shrinkage at the edges is cut back and replaced to prevent potential trip hazards and vandalism (cut back and replace 26 linear metres x 100mm x 40mm deep)
2318-002
2 6130-200 Wet Pour Repair Kit – Base Layer £110.00 £220.00
(Note: Base layer repair kits have been quoted as a precaution, the cost of any unused kit(s) will be refunded)
5 6130-201 Black top layer wet pour repair kit
Labour cost to cut back & repair surface as detailed*
Litter Bin
3
of
Unknown
£56.00 £280.00
£390.00
Satisfactory condition on Grass
Picnic Table Unknown M
on Grass
Generally satisfactory but monitor the timber condition, recommend contact sales@wicksteed.co.uk for more information rough edges are removed to reduce potential splinter and snagging hazards, the table and seat slats (1/2 round logs) are approaching regarding replacement landscape furniture the end of service, replacement parts are not available, advice the picnic table is replaced within 12 months
General: Timber Products M Monitor timber condition, climatic conditions are likely to affect the timber appearance (air splits etc.), these would not normally affect structural integrity but loose material should be removed or made safe to reduce potential splinter or abrasion hazards (do not fill splits as this can lead to further damage during the natural expansion and contraction process) , in addition, strimmer damage evident around some timber items at surface level, further deterioration could reduce the manufacturer's timber treatment protection and result in wood rot within the structures
INDICATION OF RISK RATING ASSESSMENT Wicksteed Leisure Ltd
Digby St., Kettering H/MH HIGH & MEDIUM HIGH RISK – See Introductory Notes
Northants, NN16 8YJ M MEDIUM RISK – See Introductory Notes
Tel: [phone number removed] VL/L VERY LOW & LOW RISK – See Introductory Notes
INSPECTED BY : – PARTS SUB TOTAL
C. Newell BALANCE C / FORWARD
DATE : – PARTS TOTAL EXC. CARRIAGE & VAT.
£930.52
£49.45
(E&O.E.)
25.5.2016 LABOUR COST TO FIT PARTS * Based on all works ordered
£979.97
See sheet 4

Certified Inspection Report for: CONTACT : –
Helmdon Parish Council
[address removed]Tel:
Northamptonshire, NN13 5QT E-mail:
DESCRIPTION OF MAKER
PRODUCT(S) INSPECTED & YEAR
RISK
RATING
ORDER NO :-
Helen Du Bois
[phone number removed]
SITE ADDRESS :-
parishcouncil@helmdon.com
INSPECTION COMMENTS
SHEET
Helmdon Primary School
Station Road, Helmdon.
Northamptonshire, NN13 5QT
328087
QTY. PRODUCT
CODE
4
of
4
DESCRIPTION OF UNIT
PART(S) REQUIRED PRICE
TOTAL
Recommend a comprehensive survey is carried out on trees within and around the play area by an arboreal specialist to ascertain their health and take appropriate remedial action where required
The provision of a sign (pictogram) is recommended at each entrance point giving the following information:
a) General emergency telephone number (999 or 112)
A wide range of signs are available, visit www.wicksteed.co.uk or contact sales@wicksteed.co.uk for more information b) Telephone number to contact maintenance personnel c) Name of the playground d) Address of the playground e) Other relevant local information, if applicable
(ref: BS EN 1176-7:2008 clause 8.2.4)
Wicksteed Leisure Ltd
Digby St., Kettering
Northants, NN16 8YJ
Tel: [phone number removed]
www.wicksteed.co.uk
INDICATION OF RISK RATING ASSESSMENT
H/MH HIGH & MEDIUM HIGH RISK – See Introductory Notes
M MEDIUM RISK – See Introductory Notes
VL/L VERY LOW & LOW RISK – See Introductory Notes
INSPECTED BY : – PARTS SUB TOTAL
C. Newell BALANCE C / FORWARD
DATE : – PARTS TOTAL EXC. CARRIAGE & VAT. (E&O.E.)
25.5.2016 LABOUR COST TO FIT PARTS * Based on all works ordered
TOTAL COST OF WORKS, EXC VAT
£0.00
£979.97
£979.97
£840.00
£1,819.97

DRAFT AIMS AND OBJECTIVES FOR HELMDON PARISH COUNCIL – 20th July, 2016
The aims of Helmdon Parish Council are:
• To provide an effective, transparent and accountable local Government and to be a strong voice for residents and local businesses.
• To retain the existing character and community spirit of the village whilst encouraging the development of a strong, inclusive and vibrant community.
• To preserve and enhance the rural, built and natural environments of Helmdon
The objectives for Helmdon Parish Council are:
• To understand and communicate the views, needs and aspirations of residents to statutory and non-governmental bodies as required
• To manage the council’s assets and finances effectively and in accordance with statutory requirements.
• To provide, maintain and improve play equipment, allotments and public green spaces.
• To support the work of village groups and organisations through grants and practical support
• To respond to planning applications and other statutory consultations on time, ensuring that recommendations adhere to statutory regulations and the interests of the community
• To ensure that Councillors and Staff have access to high quality training and development opportunities and that Councillors and Staff meet all required standards.
• To keep informed of changes to legislation and ensure that procedures and Parish Council policies are reviewed and revised in line with such changes

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 27th July, 2016.
PRESENT: Cllrs Coatsworth, Moody, Wheeler, Thorpe, Adhemar, Garner and the Clerk.
IN ATTENDANCE: 3 members of the public attended.
1. Apologies for absence
There were apologies from Cllr Duncombe (prior engagement), Cllr Vicars (holiday) and Cllr
Hart (holiday). All apologies were accepted.
2. Declarations of Interest
There were Declarations of Interest from Cllr Moody as two of the invoices to be paid are for NCALC (item 7c).
3. Approval and signature of the minutes of the meeting of 25th May, 2016
The minutes were approved by all and signed by the Chairman without amendment.
4. Matters arising
Item 4:
 Item 13: Cllrs Coatsworth has spoken to the Sports Club and they have agreed to discuss it with their members to see if there is any interest in setting up a tennis club.
 Item 20: The application form is now complete and will be sent to SNC within the next fortnight. Action: Cllr Coatsworth to submit form.
 Item 22: this action remains outstanding for the Playground Committee. Action:
Cllrs Wheeler and Cllr Adhemar to create list of actions for the Playground
Committee.
Item 5a: It was noted that we had not received a statement from HSWAG as requested.
Cllr Coatsworth provided the Council with an update, confirming that the deadline for
Broadview to apply to the Supreme Court had passed but that no statement had yet been issued by either Broadview or HSWAG. Action: Cllr Coatsworth to contact Keith Jones for a statement for www.Helmdon.com.
Item 11: The Clerk confirmed that she had received a final draft of the School Field License from the solicitors acting for NCC. Action: Cllr Coatsworth to ask Phillip King if he could review this final draft on behalf of the Parish Council.
Item 13: The Clerk confirmed that the ACV form for The Bell had been sent to SNC on 6th
July and that SNC will make a decision within 8 weeks.
Item 15a: Cllr Wheeler provided two quotes for a replacement bench to be considered by the Council later in this meeting at item 13.
Page
5. Open Forum (discussed after item 6)
The Chairman invited questions on any subject:
13
Item 15b: This action is outstanding. Action: Cllr Coatsworth to provide a sign regarding litter for the layby at the top of the village.

a. It was requested that the Parish Council write a letter of thanks to Rex Jesset who is stepping down from maintaining the Churchyard after many years of excellent service, and to Peter Payne for the weeding and planting he has done up at the cross roads. Action: Cllr Coatsworth to prepare letters of thanks.
b. Thanks were expressed to Cllr Duncombe for mowing the verges up at the cross roads. It was resolved that in the 2017 tender for grass cutting it will be requested that this area is to be mowed in June and September. Action: The Clerk to update the tender document for 2017.
c. A request was made for the public areas of the Pump Garden and War Memorial to be weeded and for the benches at The Green and the Pump Garden to be painted. It was understood by the Council that members of the Gardening Club had previously volunteered their time to maintain these areas. Action: Cllr Coatsworth to speak to the Gardening Club about continuing their commitment.
d. Concern was expressed for the damage done by Anglian Water to the newly seeded grass up at the Square. Action: The Clerk to contact Anglian Water to check that they will be repairing the recent damage.
e. A resident expressed their dismay that the mobile library was no longer going to be visiting the village.
f. A query was raised about the lack of flowers planted in front of the Jubilee Wall and it was explained that the existing flower bed needed to be widened to enable satisfactory planting. Action: Cllr Coatsworth to speak to Patrick Gartside to ask about widening the bed at the bottom of the wall.
g. Concern was expressed at the continued dangerous parking of cars at school drop off and pick up times, particularly at the entrance to Grange Lane. It was discussed that although Helmdon Primary School frequently ask parents not to park dangerously, they are limited as to what they can do to prevent it. A suggestion was made that a notice from the Parish Council could be left on cars that park dangerously. It was resolved that the Parish Council would consider this matter further. Action: School Liaison councillors to speak to the Head at Helmdon
Primary.
6. To receive an update regarding flooding related issues (discussed before item
5)
Cllr Coatsworth confirmed that Andy Grant (Bulkhead Properties) has an acceptable quote for cleaning the pipe and is looking for ways to fund it. He has said that he would provide
Cllr Coatsworth with an update within the next 4 weeks.
Cllr Thorpe informed the Council that the Floodwatch team had visited Helmdon recently to take measurements for work they plan to carry out on Church Street. They have yet to finalise funding for their project but hope to have a definitive answer by end of July.
Action: Cllr Thorpe to communicate any update/progress made by the Floodwatch team.
7. Finance:
a. Financial statement
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £15,819.88 on 20th July, 2016 and an expected balance once payments and invoices have been settled of £14,047.92
To note payments received
The following payments have been received since 26th May, 2016
1 Unity Credit Interest £4.82
Total
To consider invoices to be paid
It was resolved to pay the following invoices:
14
c.
£4.82
Page b.

1 NCALC Councillor Training BACS £34.00
2 Brown & Barden Grass Cutting BACS £258.85
3 NCALC Councillor Training BACS £78.00
4 Wicksteed Playground Inspection BACS £54.00
5 E.On Electricity Maintenance BACS £124.93
6 Staff Wages BACS £675.29
7 Staff Wages (pay increase back pay) BACS £7.00
8 Staff Expenses BACS £24.10
9 V. Vicars Missing cheque from 2014/15 for bulbs CHEQUE £26.94
Total £1541.96
d. Annual Return: to receive the report from the Internal Auditor
The Clerk presented the Internal Auditor’s report and gave an update on progress of the annual audit with BDO.
e. To consider the annual salary increase for the Clerk.
It was resolved to approve the annual salary increase suggested by NALC with immediate effect, including back pay from April 2016.
8. To receive an update from the Blackpits Monitoring Group.
Phillip Ward explained that the group were planning to distribute an A5 leaflet to all residents – the leaflet would explain how to report any unpleasant odours from the site.
Phillip Ward provided quotes for both printed and laminated leaflets and it was resolved that the Parish Council would fund the cost of laminated leaflets. Action: the Clerk to work with Phillip Ward to ensure that the Parish Council were invoiced for the print job.
(Power: Local Government Act 1972, section 142)
Phillip Ward enquired about the possibility of arranging an update meeting with SNC
Councillor Simon Marinker. Action: Cllr Coatsworth to contact Cllr Marinker.
Cllr Coatsworth expressed thanks to Cllr Moody for setting up the Blackpits reporting system on www.helmdon.com – the monitoring group feel that it is working well.
9. To consider the Woodland Trust offer of free trees.
After due consideration it was agreed not to accept the offer of free trees as it was felt that there is not a need in the village at present. Action: The Clerk to reply to the email from the Woodland Trust.
Page
11. To receive an update on the transfer of land in Station Road from South
Northants Homes to the Parish Council and to decide next steps.
Cllr Moody explained that the working group had met and reviewed the 3 different plans they had been sent by the solicitors acting for South Northants Homes (Wright Hassel).
None of the plans showed the areas expected and Wright Hassel had confirmed that the area in their plans included Hintons Close, which is not what the Parish Council had originally expected. It was agreed that despite the problems so far, the Parish Council are still interested in purchasing some of the grass areas of Station Road and that the best approach would be for the working group to reply back to the Solicitors with details
15
10. To receive an update on the Best Village Competition 2016 and consideration of use of prize money.
Cllr Adhemar explained that Helmdon have won the Best Medium Village category and the Best Overall Village for Northamptonshire for 2016 – the trophies and certificates were presented and congratulations and thanks were given to the team.
It was resolved to ask for suggestions from residents for how to spend the £1000 prize money. Action: Cllr Moody to set up a feedback form for suggestions on www.helmdon.com.

of the only areas we are interested in. Action: Working group to reply to Wright
Hassel providing plan detail of the specific areas that the council are interested in purchasing.
12. To receive an update from the Helmdon Parish Plan Group (HPPG) on the
Strategic Housing & Employment Land Availability Assessment (SHELAA)
consultation from South Northamptonshire Council (SNC)
Cllr Moody explained the 3 draft responses drawn up by the HPPG and it was resolved to accept them. Action: Cllr Moody to submit the response from the HPPG.
Page
14. To receive an update from the Planning Committee
Cllr Coatsworth provided a summary of the three planning meetings that have occurred since 25th May, 2016:
a. Application No: S/2016/1049/LBC, The Old House, 35 Wappenham
Road, Helmdon
After considering the information contained in the documentation, the committee resolved to support the application.
b. Application No: S/2016/1323/FUL, Chy Meor, 4 Field Way, Helmdon
After reviewing the documentation and drawings, the committee resolved to support the application but to record their concerns about some aspects of the proposal for further consideration by the SNC Planning Officer.
c. Application No: S/2016/1512/FUL, 77B Wappenham Road, Helmdon
After considering the information contained in the documentation, the committee resolved to support the application.
d. Application No: S/2016/1614/FUL, 49 Station Road, Helmdon
After considering the information contained in the documentation, the committee resolved to support the application.
e. Application No: S/2016/1602/FUL, 55B Church Street, Helmdon
The committee agreed to support the application with the recommendation that protective arrangements for the RPA during construction of the existing dwelling should be repeated as a condition of approval of the application.
f. Application No: S/2016/1612/MAF, Astwell Park Farm, Astwell Road,
Helmdon
After considering the information contained in the documentation, the committee resolved to support the application.
16
13. To receive an update from the Playground Committee on the annual inspection report and to consider recommendations.
Cllr Wheeler presented the latest Playground Inspection Report, carried out in June
2016 by Wicksteed. There were no HIGH risk areas. The medium risk areas were discussed and it was resolved to purchase inserts to reduce entrapment hazards where listed. Action: The Clerk to purchase the fixings from Wicksteed, Cllr Wheeler to carry out the repairs.
The report suggests that a survey should be carried out on the trees within and around the play area but the Parish Council are unsure as who was responsible for the trees.
Action: The Clerk to speak to the school about responsibility for the trees around the play area.
The report indicates damage done to the base of timber posts by strimmers. Action:
The Clerk to speak to Brown & Barden about this.
The report’s recommendation of a public sign was discussed but it is not clear if this is a legal requirement or not. Action: The Clerk to raise this issue with Came & Company and confirm the legal requirements.
Cllr Moody raised the consideration that it would be sensible to plan ahead for a time when we replace the playground rather than continuing to patch repair. It was agreed that the Playground Committee should consider what could be needed in the playground over the next 2-3 years. It was agreed to include the possible purchase of a replacement picnic bench in this planning process rather than act now. Action:
Playground Committee to begin research into the possible need to upgrade/replace items in the playground.

15. To receive an update on Allotment related matters
The condition of the allotment gate was discussed. It was agreed that the gate itself was still in good condition but at least one of the metal posts needed to be replaced.
Action: The Clerk to obtain quotes for replacing the metal posts.
A query from an allotment tenant regarding pumping water from the stream was discussed. It was confirmed that there is nothing in the current tenancy agreement forbidding tenants from pumping water from the stream, and that as the pump in question is believed to be the last plot before the bridge it should not affect the water supply for other plot holders. The possibility of providing a standing pipe to the allotments was raised. Action: The Clerk to investigate the cost of providing a piped water supply to the allotments
It was agreed that a meeting should be arranged between the Allotment Committee and tenants. Action: The Clerk to organise an evening meeting in early September.
16. To receive an update on the repairs to the War Memorial.
Cllr Coatsworth confirmed that the War Memorials Trust (WMT) had agreed to fund up to 50% of the cost of the repairs required for the war memorial. Cllr Vicars has already secured one quote for the work involved but the WMT requires two quotes and have provided us with a list of preferred contractors. Action: Cllr Coatsworth to obtain two further quotes.
17. To review a draft from the Clerk of the Parish Council’s Aims and Objectives and consider adoption.
The draft was reviewed (see appendix B) and it was resolved to adopt them with no alterations. Action: Cllr Moody to add the new aims and objectives to the website.
18. To receive an update on the progress of the Speed Radar project.
A summary from Cllr Vicars of the recent village walkabout with Steven Barber
(KierWSP) was discussed. Cllr Garner agreed to form a working party along with Cllr
Ross and the Clerk.
Cllr Adhemar expressed a preference for a Speed Indication Device similar to that used in Wappenham.
The Clerk explained that Steve Barber had recommended that another 30mph speed limit roundel should be painted on the left hand side of Station Road, when travelling out of the village. It was clear during the walkabout that some drivers are unaware where the national speed limit starts and Steve Barber felt that another speed limit roundel there may remind drivers that they are still in a 30mph zone. He agreed to speak to KierWSP about getting this done. Action: The Clerk to speak to Steve Barber for an update.
19. Councillor questions a. Cllr Garner raised a question on behalf of Cllr Duncombe who is concerned that
Western Power has not been back to the village to make good the work that they carried out earlier in the year, which includes capping the top of some telegraph poles and repairs to the joint overbanding on the replacement tarmac. Action: The
Clerk to chase up Western Power.
b. Cllr Adhemar enquired as to when “& 2016” will be added to the Winner of Best
Village signs in the village. Cllr Coatsworth confirmed that he had already spoken to
Mike Barnes and that the matter was in hand.
20. Close
The meeting was closed at 9.27pm.
dated______________
Councillor John Coatsworth, Chairman
Page
Signed________________
17
The next ordinary meeting of the Council will take place on Wednesday 28t h September,
2016 in the Reading Room.

Appendix A
Helmdon Parish Council Finance Report 27/07/16
Accounts:
Balance at Unity Trust account as of 20/07/16:
Unpresented cheque (Friends of Helmdon School):
Expected balance once payments and invoices settled:
£15,819.88
£230.00
£14,047.92
Payments credited since 26/05/16:
1 Unity Credit Interest £4.82
£4.82 Total
Invoices to be settled 27/07/16
1 NCALC Councillor Training
2 Brown & Barden Grass Cutting
3 NCALC Councillor Training
4 Wicksteed Playground Inspection
5 Brown & Barden Grass Cutting
6 E.On Electricity Maintenance
7 Staff Wages
8 Staff Wages (pay increase back pay)
9 Staff Expenses
10 V. Vicars Missing cheque from 2014/15 for Bulbs
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
CHEQU
E
Total
£34.00
£258.85
£78.00
£54.00
£258.85
£124.93
£675.29
£7.00
£24.10
£26.94
£1541.96
2016/17 Day Book Current
Current Account
Invoice No. Invoice
Date
Transactio n No.
Cheque
Cleared date
Payee Item Description
20-Jul-16
Total
Received
DR
20-Jul-16
28-Apr-16
11-May-16
25-May-16
26-May-16
25-May-16
25-May-16
25-May-16
25-May-16
25-May-16
25-May-16
25-May-16
25-May-16
25-May-16
01-Jun-16 5492
01-Jun-16 5504
01-Jun-16 H12C95BE6D
01-Jun-16 E2047002417
01-Jun-16
01-Jun-16
01-Jun-16 4016
01-Jun-16 H12E8B9DD3
01-Jun-16 SI-343
01-Jun-16 5611
01-Jun-16 5611
02-Jun-16
04-Jun-16
22-Jun-16
04-Jul-16
25-May-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
27-Jul-16
22-Mar-16
23-Mar-16
01-Apr-16
12-Apr-16
25-May-16
25-May-16
30-Apr-16
29-Apr-16
31-Mar-16
01-Apr-16
01-Apr-16
25-May-16
31-May-05
07-Jun-16
09-Jun-16
30-Jun-16
28-Jun-16
27-Jul-16
27-Jul-16
27-Jul-16
CHEQUES
CASH
CHEQUES
300065
300066
300068
300064
300067
300063
300062
300071
300069
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
DD
BACS
DD
300070
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
CHEQUE
Totals 22304.06
Balance B/Fwd 2015 14128.24
SNC Precept 8071.00
Allotment Rental 50.00
Allotment Rental 30.00
Allotment Rental 20.00
08-Jun-16 Helmdon PCC (90th Picnic) Village Grant
08-Jun-16 Helmdon PCC Churchyard Village Grant
08-Jun-16 Helmdon PCC Village Grant
10-Jun-16 Helmdon Fellowship Village Grant
13-Jun-16 Helmdon Primary School Village Grant
13-Jun-16 Reading Room Room Bookings
16-Jun-16 SLCC Clerk's Membership
22-Jun-16 Helmdon Acorns Village Grant
01-Jul-16 Bridge Players Village Grant
NCALC Councilor Training
NCALC CiLCA Training
E.On Electricity Supply
Helmdon Primary School School Field Rent
Helen du Bois Wages
Helen du Bois Expenses
Brown & Barden Grass Cutting
E.On Electricity Supply
Playmaintain Playground Repairs
NCALC Subscription
NCALC Internal Audit Fee
OPUS Electricity Supply
Unity Interest 4.82
Whistley Scouts 2000 Village Grant
OPUS Electricity Supply
Friends of Helmdon School Village Grant
NCALC Councilor Training
Brown & Barden Grass Cutting
NCALC Councilor Training
Wicksteed Playground Inspection
Brown & Barden Grass Cutting
E.On Electricity maintenance
Helen du Bois Wages (at new pay rate)
Helen du Bois Wages (back pay for Apr/May)
Helen du Bois Expenses
V Vicars Missing Cheque from 2015 for Bulbs
Total Paid Balance
Bank
Reco nciled
CR
8256.14 14047.92
14128.24
22199.24
22249.24
22279.24
22299.24
200.00 22099.24
400.00 21699.24
200.00 21499.24
250.00 21249.24
260.00 20989.24
60.00 20929.24
111.00 20818.24
140.00 20678.24
400.00 20278.24
39.00 20239.24
495.00 19744.24
238.59 19505.65
350.00 19155.65
668.57 18487.08
42.02 18445.06
258.85 18186.21
55.06 18131.15
1435.66 16695.49
363.31 16332.18
162.00 16170.18
50.60 16119.58
16124.40
250.00 15874.40
54.52 15819.88
230.00 15589.88
34.00 15555.88
258.85 15297.03
78.00 15219.03
54.00 15165.03
258.85 14906.18
124.93 14781.25
675.29 14105.96
7.00 14098.96
24.10 14074.86
26.94 14047.92
Code
Bank
16124.40
10
11
11
11
13
13
13
13
13
13
13
13
13
11
11
11
11
11
11
11
11
11
11
11
12
12
250.00
54.52
230.00
34.00
258.85
78.00
54.00
258.85
124.93
675.29
7.00
24.10
26.94
901
903
903
903
501
601
501
501
501
408
407
501
501
406
406
101
203
402
403
201
101
301
407
401
101
902
501
101
501
406
201
406
202
201
101
402
402
403
205
18
Transaction
Date
Page
2016

2016/17 Day Book Budget
Code EXPENDITURE
100 1. Lighting
101 Street lighting
102 Electricity repairs
103 Other
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground equip. inspection
203 School field rent
204 War memorial and pump garden bulbs
205 Bulbs
206 Specific projects from sinking funds
207 General maintenance
208 Other
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Other
400 4. General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 NCALC training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Traffic calming measures
412 Other
500 Grants
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
600 6. Burial Grounds
601 Churchyard Maintenance
602 Contingency
Total Regular Expenditure
701 Transfer Out
702 To Deposit Account
703 Other
704 Vat Paid
Total Expenditure
1,175.00
750.00
425.00
3,050.00
1,500.00
75.00
350.00
150.00
75.00
750.00
150.00
–
7,575.01
255.00
4,015.00
150.00
1,220.00
150.00
450.00
225.00
960.00
150.00
1,350.00
1,350.00
900.00
400.00
500.00
14,050.01
14,660.00
25.00
160.00
22,808.00
Remaining
1,424.36 –
1,377.42 –
46.94
249.36
627.42
378.06
–
25,665.04 – 22,615.04
1,369.97 130.03
65.00 10.00
350.00 –
– 150.00
52.07 22.93
23,258.00 – 22,508.00
570.00 – 420.00
– –
–
– see
– sinking
– fund
– doc
–
–
6,461.71 1,113.30
255.00 –
3,415.63 599.37
173.27 – 23.27
39.00 – 38.99
1,099.43 120.57
298.33 – 148.33
462.39 – 12.39
127.50 97.50
431.16 528.84
150.00 –
– –
10.00 – 10.00
525.00 825.00
500.00 850.00
25.00 – 25.00
– –
400.00 500.00
400.00 –
– 500.00
34,476.11 – 20,426.10
–
–
–
701.62
35,177.73
14,660.00
20.81 –
– –
–
22,808.00
–
–
–
528.48
–
4.19
160.00
–
–
–
–
–
528.48
Budget
1,619.00
1,419.00
200.00
6,855.00
1,600.00
65.00
350.00
150.00
75.00
4,000.00
150.00
465.00
2,025.00
1900.00
2016-2017
Actual Remaining
483.89 1,135.11
483.89 935.11
200.00
1,069.07
647.13
45.00
350.00
26.94
1,196.38
1,196.38
125.00
11,948.00
400.00
4,480.00
150.00
1,170.00
982.00
921.00
225.00
270.00
150.00
3,200.00
2,751.67
162.00
1,350.86
62.10
642.40
474.31
60.00
2,050.00
1,350.00
200.00
500.00
400.00
400.00
1,930.00
1,930.00
24,897.00 7,831.01
5,785.93
952.87
20.00
150.00
48.06
4,000.00
150.00
465.00
see sinking fund doc
9,196.33
238.00
3,129.14
87.90
1,170.00
339.60
446.69
165.00
270.00
150.00
3,200.00
120.00
-580.00
200.00
500.00
400.00
400.00
17,065.99
425.13
8,256.14
16,142.00
25.00
100.00
8,071.00
4.82
100.00
8,165.00
-8,071.00
-20.18
-8,165.00
Total Regular Income
909 Misc Transfers In
38,017.29
–
Total Working Income 38,017.29 8,175.82
19
–
2015-2016
Actual
Balance 2,839.56 -80.32
Page
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Newsletter
905 Grants+Prizes
906 Donations
907 Dividends
908 Village Hall – Reading Room
910 Vat Repayment
Budget
16,267.00 8,175.82

Appendix B
DRAFT AIMS AND OBJECTIVES FOR HELMDON PARISH COUNCIL – 20th July, 2016
The aims of Helmdon Parish Council are:
 To provide an effective, transparent and accountable local Government and to be a strong voice for residents and local businesses.
 To retain the existing character and community spirit of the village whilst encouraging the development of a strong, inclusive and vibrant community.
 To preserve and enhance the rural, built and natural environments of Helmdon
To understand and communicate the views, needs and aspirations of residents to statutory and non-governmental bodies as required
 To manage the council’s assets and finances effectively and in accordance with statutory requirements.
 To provide, maintain and improve play equipment, allotments and public green spaces.
 To support the work of village groups and organisations through grants and practical support
 To respond to planning applications and other statutory consultations on time, ensuring that recommendations adhere to statutory regulations and the interests of the community
 To ensure that Councillors and Staff have access to high quality training and development opportunities and that Councillors and Staff meet all required standards.
 To keep informed of changes to legislation and ensure that procedures and Parish
Council policies are reviewed and revised in line with such changes
Page

20
The objectives for Helmdon Parish Council are: