Council Meeting, 27 September 2017

HELMDON PARISH COUNCIL
COUNCIL MEETING
All Councillors are summoned to the Ordinary Meeting of Helmdon Parish Council to be held in the
Reading Room, Church Street, Helmdon, NN13 5QJ at 7:30pm on Wednesday 27th Sept, 2017
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting
AGENDA
1. Apologies for absence
2. Declarations of Interest
3. Approval and signature of the minutes of the meeting of 26th July, 2017 and the Annual Meeting of 24th May, 2017
4. Matters arising
5. Open Forum
6. To receive an update regarding flooding related issues
7. Finance:
a. Financial statement b. To note payments received and consider invoices to be paid c. To acknowledge completion of the audit for year ending 2016/17
8. To consider recommendations from the Finance Committee following their meeting of 11th
September 2017 including:
a. The purchase of a Unity Trust Loyalty Payment card for the Clerk b. Approval of the Internal Controls checklist
9. To consider the designs put forward by Helmdon Primary School for the Helmdon flag
10. To receive a review from Cllr Vicars and Cllr Garner of their recent Local Plan Part 2 briefing session
11. To receive a report and recommendations from the Helmdon Parish Plan Group (HPPG)
regarding the Part 2 Local Plan consultation
12. To finalise the draft grass cutting tender document for 2018
13. To consider the quotes put forward for repairs identified in the recent Health & Safety report
14. To consider the proposal from the Reading Room Charitable Foundation regarding the Cottage lease
15. To consider a request to send a representative to the NALC AGM on 7th October, 2017
16. To receive a report and final recommendations from the Speed Radar group
17. Planning:
a. To note the decisions of the Planning Committee since 26th July, 2017
b. To consider a response to the development proposal from the Roger Coy Partnership on behalf of Bulkhead Properties c. To approve the updated Terms of Reference for the Planning Committee
18. To receive an update on the repairs to the War Memorial
19. To consider delegates for SNC’s Community Safety Event on 23rd November, 2017

20. To review all outstanding projects
21. Councillor questions
22. Close
Signed_________________ Dated______________
Helen du Bois, Parish Clerk
[address removed] [phone number removed]

Helmdon Parish Council Finance Report 27/09/17
Accounts:
Balance of Unity Trust account as of 21/09/17:
Expected balance once payments and invoices settled:
£25,122.94
£21,310.81
Credits since 19/07/17
2
2
3
8-Sept-17
21-Sept-17
21-Sept-17
Greatworth Parish Council
SNC
SNC
50% share of SLCC subscription
Precept
NHB grant for War Memorial garden
CHEQUE
BACS
BACS
Total
£60.50
£8537.00
£495.00
£9092.50
Electricity Supply
Electricity Supply
DD
DD
Total
£128.07
£103.75
£231.82
Direct debits out since 19/07/17
1
2
2-Aug-17
2-Ma-y 4-Sept-17
OPUS
OPUS
Invoices to be settled on 27/09/17
PAYEE DESCRIPTION TYPE AMOUNT STATUTORY PROVISION
1 S Wheeler Expenses BACS
£28.00
Open Spaces Act 1906, s10 (b)
2
4th Corner
Landscaping
Grass Cutting (July &
August)
BACS
£392.56
Open Spaces Act 1906, s10 (b)
3 Staff Expenses BACS
£32.79 Local Government (Financial Provisions)
Act 1963, s5
4 Came & Company Insurance renewal BACS
£1272.57
Local Government Act 1972, s111 (1)
5 SNAST Subscription BACS
£20.00
Local Government Act 1972, s111 (1)
6 BDO External Audit BACS
£120.00 Audit Commission Act 1998 s7 (3)
7 Staff Wages BACS
£878.61
Local Government Act 1972, s112 (2)
8 S Waldron Pump Garden Ramp BACS
£950.00
Open Spaces Act 1906, s14
9 NCALC Councillor training BACS
£84.00
Local Government Act 1972, s111 (1)
10 Parish Online Subscription BACS
£33.60
Local Government Act 1972, s111 (1)
Total £3,812.13

2017/18 Day Book Current
2017
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transactio Cheque n No. Cleared date
21-Sep-17
03-Apr-17 61908548 18-Mar-17
13-Apr-17
18-Apr-17
18-Apr-17
02-May-17
02-May-17 62073007 17-Apr-17
05-May-17
08-May-17
12-May-17 11-May-17
17-May-17
24-May-17
24-May-17 924 28-Mar-17
24-May-17
24-May-17
24-May-17 6222 03-Apr-17
24-May-17 6222 03-Apr-17
24-May-17 E2047002428 25-Apr-17
24-May-17
24-May-17
24-May-17 5016 27-Apr-17
24-May-17
24-May-17
27-May-17
27-May-17
27-May-17
02-Jun-17
16-Jun-17
23-Jun-17
30-Jun-17
03-Jul-17 17-Jun-16
27-May-17
27-May-17
27-May-17
26-Jul-17 5072 28-May-17
11-Sep-17 22-May-17
26-Jul-17 01-Jul-17
26-Jul-17 WarMemorial1 02-Jun-17
26-Jul-17 734922 22-Jun-17
26-Jul-17 5120 27-Jun-17
26-Jul-17 75798 16-Jun-17
26-Jul-17
26-Jul-17
26-Jul-17
26-Jul-17
26-Jul-17 71714 30-Jun-17
02-Aug-17 62569138
04-Sep-17 62739131 18-Aug-17
08-Sep-17
21-Sep-17
21-Sep-17
27-Sep-17
27-Sep-17 5172 20-Jul-17
27-Sep-17
27-Sep-17 2079383 02-Aug-17
27-Sep-17 5243 20-Aug-17
27-Sep-17
27-Sep-17 1652686 42988.00
27-Sep-17
27-Sep-17
27-Sep-17 6501 07-Sep-17
27-Sep-17POL-2017-2010117-Aug-17
BACS
300077
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300078
BACS
300079
300080
300084
DD
CHEQUE
BACS
DD
DD
300081
300082
300083
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
DD
DD
CHEQUE
BACS
BACS
BACS
BACS
BACS
BACS
BACS
CHEQUE
BACS
BACS
BACS
BACS
BACS
30-Jun-17
06-Jun-17
20-Jun-17
20-Jun-17
23-Jun-17
01-Aug-17
01-Aug-17
15-Aug-17
Payee Item Description
21-Sep-17
Total
Received
Total Paid
DR CR
Balance
Totals 32994.77 11764.20 21230.57
Balance B/Fwd 2016 14609.87 14609.87
OPUS Electricity Supply 70.16 14539.71
SNC Precept 8537.00 23076.71
P KING Allotment Rental 30.00 23106.71
K CLARKE Allotment Rental 30.00 23136.71
VINCENT MJ Allotment Rental 15.00 23151.71
OPUS Electricity Supply 63.18 23088.53
Helmdon Primary School Allotment Rental 15.00 23103.53
NASH C Allotment Rental 30.00 23133.53
HMRC VAT repayment 515.40 23648.93
Allotment Rental 60.00 23708.93
S DUNN Allotment Rental 30.00 23738.93
Graphics Direct Playground sign 20.00 23718.93
CPRE Subscription 36.00 23682.93
ACRE Subscription 35.00 23647.93
NCALC Subscription 378.22 23269.71
NCALC Internal Audit 167.00 23102.71
Helmdon Primary School School Field Rental 350.00 22752.71
Helen du Bois Office Expenses 28.49 22724.22
Helen du Bois Staff wages 839.29 21884.93
4th Corner Landscaping Grass Cutting 196.28 21688.65
Mr J Lee Village Sign Repairs 205.00 21483.65
ACRE Neighbourhood Planning Day 40.00 21443.65
Helmdon PCC Village Grant 400.00 21043.65
Helmdon PCC Village Grant 360.00 20683.65
Bridge Players Village Grant 200.00 20483.65
OPUS Electricity Supply 128.05 20355.60
E SHEPHERD Allotment Rental 15.00 20370.60
S WHEELER Allotment Rental 15.00 20385.60
Unity Banking charges 18.00 20367.60
OPUS Electricity Supply 126.16 20241.44
Helmdon Gardening Club Village Grant 100.00 20141.44
Friends of Helmdon School Village Grant 250.00 19891.44
Whistley Scouts 2000 Village Grant 200.00 19691.44
4th Corner Landscaping Grass Cutting 196.28 19495.16
P Duncombe Expenses – topsoil for playground 120.00 19375.16
SLCC Subscription 121.00 19254.16
H. Tims Environmental Services War Memorial Garden 495.00 18759.16
Wicksteed Playground Inspection 54.00 18705.16
4th Corner Landscaping Grass Cutting 196.28 18508.88
E.On Streetlight Maintenance 124.93 18383.95
H du Bois Wages 917.94 17466.01
H du Bois Expenses 20.00 17446.01
H du Bois Expenses – Flags 194.85 17251.16
H du Bois Expenses – Strimmer 278.50 16972.66
HarrisonEDS Flagpole 710.40 16262.26
OPUS Electricity Supply 128.07 16134.19
OPUS Electricity Supply 103.75 16030.44
Greatworth Parish Council 50% share of SLCC subscription 60.50 16090.94
SNC Precept 8537.00 24627.94
SNC NHB Grant – War Memorial Garden 495.00 25122.94
Steve Wheeler Expenses – turf for playground 28.00 25094.94
4th Corner Landscaping Grass Cutting 196.28 24898.66
H du Bois Expenses 32.79 24865.87
Came & Company Insurance 1272.57 23593.30
4th Corner Landscaping Grass Cutting 196.28 23397.02
SNAST Subscription 20.00 23377.02
BDO External Audit 120.00 23257.02
H du Bois Staff wages 878.61 22378.41
S Waldron Pump garden ramp 950.00 21428.41
NCALC Councillor Training 84.00 21344.41
Parish Online Parish Online subscription 33.60 21310.81
Bank
Reco nciled
Code
Bank
25242.94
26
26
26
26
27
27
27
27
27
27
27
27
29
27
27
27
27
27
27
27
29
27
29
29
29
28
29
29
29
30
30
30
31
30
120.00
30
30
30
30
30
30
30
30
30
30
31
28.00
196.28
32.79
1272.57
196.28
20.00
120.00
878.61
950.00
84.00
33.60
101
901
903
903
903
101
903
903
1002
903
903
203
407
407
407
401
204
403
402
201
209
412
601
501
501
101
903
903
411
101
501
501
501
201
203
407
802
202
201
103
402
403
803
501
803
101
101
1001
901
904
203
201
403
405
201
407
401
402
806
406
407

2017/18 Day Book Budget
2016-2017
Code EXPENDITURE
2017-2018
Budget Actual Remaining Budget
100 Lighting 1619.00 1390.05 228.95 1416.44
Actual
579.93
Remaining
836.51
101 Electricity Supply
102 Streetlight repairs
103 Streelight maintenance
104 Electricity Other
200 Parks & Open Spaces
919.00
200.00
500.00
871.56
102.05
416.44
47.44
97.95
83.56
900.00
100.00
416.44
475.82
104.11
424.18
100.00
312.33
2855.00 4779.10 4100.30 3525.00 1585.85 1939.15
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance for War Memorial and Pump Garden
206 Village Bulbs
207 Bin emptying
208 Allotment maintenance
209 General maintenance
210 Other
1600.00 1553.11
65.00 2017-18
2078.40
350.00 850.00
150.00
75.00 26.94
46.89
11.00
-2078.40
-500.00
150.00
48.06
1800.00
45.00
300.00
350.00
817.85
45.00
168.00
350.00
982.15
150.00
465.00
20.95
249.70
129.05
215.30
400 General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
8748.00
400.00
4480.00
150.00
8615.38
402.00
4923.47
245.26
1170.00
982.00
921.00
225.00
270.00
150.00
1225.34
839.00
512.31
145.00
119.00
150.00
54.00
500 Grants awarded
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
2050.00
1350.00
200.00
500.00
2050.00
2050.00
600 Burial Grounds
601 Churchyard Maintenance
602 Contingency
400.00
400.00
400.00
400.00
Total Regular Expenditure
700 Miscellaneous
701 Vat Paid
15672.00 17234.53
50.00
680.00
200.00
100.00 205.00
50.00
680.00
200.00
-105.00
132.62
-2.00
-443.47
-95.26
8647.98
282.00
5251.48
150.00
4078.97
267.00
1717.90
61.28
4569.01
15.00
3533.58
88.72
-55.34
143.00
408.69
80.00
151.00
1300.00
200.00
500.00
142.50
100.00
150.00
72.00
500.00
1272.57
84.00
618.22
27.43
116.00
-118.22
142.50
100.00
150.00
54.00
460.00
1400.00
1350.00
50.00
1342.08
1342.08
400.00
400.00
400.00
400.00
15389.42 7986.83
-54.00
-700.00
200.00
500.00
4461.87
1037.43
1037.43
Total Expenditure inc VAT
300 Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Other
15672.00 18271.96
132.00
18.00
40.00
57.92
7.92
50.00
7402.59
623.16
623.16
4461.87
2506.49
1000.00
384.46
1316.67
1800.00
1100.98
15389.42 8609.99
Total in fund
3006.49
1000.00
504.46
1416.67
1800.00
1100.98
500.00
120.00
100.00
800 Projects for 2017/18
801 War Memorial Repairs
802 War Memorial Garden Renovations
803 Flagpole & Bench Project
804 Flood Prevention
805 Speed Radar
806 Pump Garden Renovations
807 Dog Waste Bins
7402.59
2041.04
1200.00
525.00
1000.00
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations
16142.00 16142.00
25.00 4.82
100.00 110.00
8165.00 2150.77
400.00
Total Regular Income 18807.59
20.18
-10.00
6014.23
-400.00
495.00
754.37
5000.00
950.00
660.00
791.67
17074.00 17074.00
160.00
7210.00
240.00
495.00
17809.00
1000 MISCELLANOUS INCOME 575.90
1001 Misc Transfers In
1002 Vat Repayment
60.50
515.40
Total Working Income 18807.59 18384.90
Balance 535.63 9774.91
1200.00
30.00
245.63
5000.00
158.33
660.00

HELMDON PARISH COUNCIL
INTERNAL CONTROLS CHECKLIST
An Internal Controls Councillor (ICC) is appointed at the Annual Meeting of the Council. The ICC carries out the checks included on this checklist every 3 months and the
Council receives a report from the ICC at the following main meeting.
This check list is reviewed annually by the Finance Committee.
INTERNAL CONTROL METHODS
Accounting records:
 All receipts and payment are inputted into the Day Book immediately.
 All transactions are shown to be cross referenced against bank statements.
Method: randomly selected invoices to be cross referenced against Financial Report, Day Book and Bank
Statements.
Payments:
 All payments are listed in the Financial Report and approved at each meeting of the full Council.
 The Financial Report is signed by the Chairman.
 The Financial Report is included in the meeting minutes.
Method: randomly selected invoices to be cross referenced with the relevant meeting minutes to confirm
Council approval.
Cheques:
 All cheque stubs are signed by two Councillors
 Cheque numbers are included on the invoice and the Financial Report.
Method: cross reference random cheque payments with invoices and the relevant meeting minutes to confirm
Council approval.
VAT:
 The Day Book separates VAT amounts for relevant invoices.
 VAT is reclaimed annually – the Finance Committee approves the VAT return before it is submitted.
Method: check the Day Book for invoices that include VAT.
Q1
ICC Initials & Date
Q2 Q3 Q4

BANK RECONCILLIATION:
 The Day Book is checked against the monthly bank statements.
 The account balance is included on the Financial Report.
 All unpresented cheques are listed in the Financial Report.
Method: check that all Bank Statements have been cross referenced with transactions in the Day Book and that the account balance values are the same.
This document was approved by the Finance Committee on:
Signed:
Next review due:

HELMDON PARISH COUNCIL
Clerk: Helen du Bois, [address removed]
Telephone: [phone number removed] Email: parishcouncil@helmdon.com
Helmdon Parish Council is seeking tenders for the grass cutting for the months April to October
2018 inclusive.
All areas are to include detail strimming and litter collection and should be managed on a cut and collect basis. Please provide Quote A and Quote B separately and provide 1 year and 3 year quotations if you wish to do so.
The areas are as follows:
QUOTE A:
1. Reading Room, Church Street – FORTNIGHTLY
2. War Memorial, Wappenham Road and long verge on same side as Fountain House – FORTNIGHTLY
(please do not cut down the bulbs here until the end of May)
3. Top end of the School field play area – 2 sets of swings, play frame/monkey bars, clatter bridge, wobble boards, bench (excludes the trim trail closest to the School) – FORTNIGHTLY
4. Play area bank on School field containing the slide – MONTHLY
5. Jenners Hill, Wappenham Road (triangle containing bench) – EVERY 6 WEEKS
6. Jenners Hill, Wappenham Road (brambles at the top perimeter) – ANNUAL CLEARANCE IN OCTOBER
7. Access way along the allotments behind The Green on Station Road – FORTNIGHTLY
QUOTE B:
8. The Green – FORTNIGHTLY
9. The three pieces on green on Station Road – FORTNIGHTLY
10. All verges along the entrance and inside Hintons Close – FORTNIGHTLY
11. Trim the hedges on both verges at the entrance to Hintons Close – ?
Applicants are welcome to inspect the areas with prior arrangement with the Parish Clerk.
Helmdon Parish Council are open to considering both 1 year and 3 year quotes – please provide these as separate quotes.
Tenders should be provided in writing to Helen du Bois, Parish Clerk, [address removed] by Friday 19th January, 2018 for consideration by the council at the meeting on
Wednesday 24th January, 2018.
All tenders must be in a sealed envelope clearly marked “Grass Cutting Tender”.

7. Access way for the allotments: to be the width of a car and running from the gate round to the top allotment.
8. The Green
3 & 4. School Field: The area with the junior swings, picnic bench and toddler swings plus half of the trim trail next to the path.
1. Reading Room: two banks, either side of the steps.

2. All grass surrounding the War Memorial and the grass along the pavement on the road side.
9. Three pieces of green along Station
Road.
11. Hedges to be trimmed.
10. Verges at entrance to Hintons
Close (up to and including no. 49
Station Road) and verges inside
Hintons Close
5. Jenner’s Piece, Wappenham Road: raised area with bench.
6. Jenner’s Hill brambles.

HELMDON PARISH COUNCIL
REPORT OF HEALTH AND SAFETY AND MAINTENANCE INSPECTION OF NOTICE BOARDS, PUBLIC BENCHES, WAR
MEMORIAL AND SURROUND
ITEM INSPECTION OBSERVATIONS
Notice board
The Square
Public bench
Jenners Piece
In generally good condition. Paint peeling off bottom of frame of both doors. Sanding and painting needed to prevent rotting
Frame and wooden slats in good condition. Top paint coat worn on several slats. Sanding and painting needed to preclude further deterioration
Frame and wooden slats in very good condition. Some bird droppings and green algae. Cleaning required.
Generally good condition. Lettering peeling and paint peeling off bottom of both door frames. New lettering needed, sanding and painting to further deterioration
Paint peeling on steel work and wooden slats. One back board split but unlikely to fail completely. Replace board, rub down and paint all steelwork and woodwork
In very poor condition but in my opinion not currently a health and safety risk. There is significant moss, lichen and fungal growth which is affecting the wooden slats. Extent of maintenance required may not be economically viable.
In very good condition. Two slats warped but not split. Small amount of moss growth requiring treatment
The bottom of the frame of single door board is rotten and needs to be replaced. Paint is peeling from the bottom of the frame of both doors on the double door board and requires sanding and painting to prevent further deterioration. Top covers of both boards also require sanding and painting
Public bench
Wappenham Rd
Notice board
The Green
Public bench
The Green
Public bench
Station Road
Public bench
Church Street
Notice boards
Reading Room
H & S
RISK
None
MAINTENANCE
REQUIREMENT
Yes
None Yes
None Yes
None Yes
None Yes
None Yes
None Yes
None Yes
NOTES
Replacement bench may be best option

War memorial and surround
The parish council is planning to repair the structure of the memorial during the course of 2017 and the extent of refurbishment required is listed elsewhere. There are no health and safety risks from the memorial structure or the immediate surrounding area and other than the planned repairs, no remedial maintenance is needed
Date of inspection: 21st March 2017
Inspected by: John Coatsworth
Signature:
None No

HELMDON PARISH COUNCIL
PLANNING COMMITTEE
TERMS OF REFERENCE
The Planning Committee is appointed by and is solely responsible to Helmdon Parish
Council.
The committee duties are defined and agreed by the Main Council who may vote, at any time, to modify the committee’s powers. The committee will schedule meetings as necessary to meet the deadline for submission of comments set by the Planning Authority. In the event that the committee is not able to comply with the date specified, the committee clerk will contact the Planning Authority stating the reason for inability to comply and use best endeavours to obtain an extension to ensure that the Planning Committee comments will be properly considered in the determination of the application.
MEMBERSHIP
All members of the committee shall be members of the Parish Council. The committee shall consist of no fewer than four parish councillors. A quorum at meetings of the committee will consist of no fewer than three parish councillors. The committee has the power to co-opt other parish councillors as and when necessary.
The members of the Planning Committee will be determined annually at the Annual Parish
Meeting. At its first meeting it shall elect a chairman and can also elect a vice chairman if it so wishes.
MEETINGS
All meetings will be held in a public place with members of the public and press invited to attend. A calling notice for the meeting will be posted on the village notice boards and www.helmdon.com a minimum of three full days before the meeting, not including the day of the meeting, weekends and public holidays.
All meetings will include a public forum to enable anyone attending the meeting to speak about the subject matters of the meeting. Individual contributions will normally be limited to three minutes. Any longer presentation or requests to speak at any other time during the meeting will be at the sole discretion of the Chairman.
RECORD OF PROCEEDINGS
Written minutes will be taken to record the Committee’s decisions and will be circulated to all
Councillors. The minutes will be published at www.helmdon.com and will also be available by request from the Parish Clerk. The Parish Clerk will be responsible for arranging the recording and distribution of the minutes.

HELMDON PARISH COUNCIL
PLANNING COMMITTEE
TERMS OF REFERENCE
RESPONSIBILITIES
The committee has full designated powers to make a Council decision regarding representations to the appropriate authorities relating to all planning applications in the parish, unless, upon vote, the planning committee decides that the application should be passed to the full Council for consideration owing to its size, controversial nature or effect on the parish.
The planning committee will have the following specific duties:
a. To consider and respond to all planning applications referred to Helmdon Parish Council by the Planning Authority, including calling in applications to elected members where appropriate.
b. All other planning matters concerning Helmdon parish, including liaison with potential developers or any agency proposing changes to the built environment.
c. All matters concerning highways and other means of access in and adjacent to Helmdon parish or likely to have any impact on Helmdon parish.
d. Helmdon parish environmental matters.
Clear and concise formal resolutions are required at all times to avoid ambiguity in the minutes and to ensure that the intention of the resolution is conveyed to the members for them to vote on
Signed: ___________________________ (Chairman)
Date: ___________________________
Date of next review: September 2018

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 27th September, 2017 at 7:30pm
Present : Cllrs Coatsworth, Moody, Wheeler, E. Garner, M. Garner, Vicars, R. Duncombe, P.
Duncombe (joined the meeting at 7:45pm) and the Clerk (Helen du Bois)
In attendance: 2 members of the public
1. Apologies for absence
Apologies had been received from Cllr Thorpe which were accepted.
2. Declarations of Interest
Cllr E. Garner declared an interest in item no. 13.
3. Approval and signature of the minutes of the meeting of 26th July, 2017 and the
Annual Meeting of 24th May, 2017
The minutes were approved and signed without amendment.
4. Matters arising
Item 4 (9): SNC have stated that extra litter bins will only be provided if it can be proven that
Helmdon has a significant problem with litter.
The council had already resolved to apply for a grant to cover the cost of 3 dog waste bins if SNC
declined our request for more general waste bins (24/5/17) therefore it was resolved to go now go ahead with the application.
Action: Cllr Coatsworth and the Clerk to submit a grant application to the New Homes Bonus fund for the cost of 3 dog waste bins.
Following the most recent request on www.helmdon.com the Council has received recommendations for 10 different locations for dog bins in the village and one objection.
Item 4 (18): Sulgrave Parish Council have stated that the caps on the top of their lamp posts are sheets of painted lead which were installed by Western Power Distribution when the undergrounding works were carried out. It was resolved to do something similar. Actions: Cllr
Coatsworth to arrange.
Item 6: Cllr Wheeler confirmed the best approach for reporting crime:
 Call 999 or 101 to report a crime which is in process
 Contact Actionfraud.police.uk to report fraud
 Report any non-urgent or retrospective crimes via www.northants.police.uk/contact/online
Item 11: Outstanding Action: The Clerk to amend section 12 of the Complaints policy.
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk
Page
Item 16: Cllr Moody gave details of a communication received from Helen Howard (KierWSP) whom he had consulted about the parking problems outside the school. Helen has explained that any parking that obstructs a footway or property is a matter for the police and recommended that the school speaks directly with the police.
75
Item 12: Outstanding Action: The Clerk to arrange a meeting of the Communication working group.

Item 21: Cllr Wheeler has spoken to Steve Clarke about the plan for a new water pump at the allotments. Steve has since spoken to the majority of plot holders all of whom are willing to contribute towards 50% of the total cost (expected to be less than £400). If the remaining 3 plot holders are also in agreement then the pump will be purchased in the spring.
It was confirmed that the pump will be the property of the Parish Council and will be added to the asset register. It was resolved to increase the annual plot rental for 2018/19 to include the 50%
share – this will be a one off increase.
Actions: Cllr Wheeler to confirm once all plot holders have been contacted, the Clerk to amend the tenancy agreement for 2018/19
Item 23: The Clerk had provided four separate quotes for replacement cradle seats. It was agreed to purchase the seats from Onlineplaygrounds.co.uk as the price was competitive and they provide a good range of replacement parts.
Action: The Clerk to add the purchase of the cradle seats to the agenda for the next meeting of the Finance committee.
5. Open Forum
The Chairman invited questions on any subject:
 A member of the public raised concern over the burglaries that have occurred in the village over the past few weeks – there have been 6 reported burglaries since the last meeting of the Parish
Council. Cllr Moody recommended that whenever a crime occurs in the village councillors and residents should contact the Neighbourhood Policing Sergeant PS Michaela Simons and her team via email and twitter. It was agreed to add an item onto the agenda for the next meeting to discuss this further.
Action: The Clerk to add local crime to the agenda for the meeting on 22nd November, 2017.
6. To receive an update regarding flooding related issues
Badnell Properties have committed to completing the outstanding work during Oct/Nov 2017. Cllr
Coatsworth will continue to contact them to ensure that the work is completed satisfactorily and on time.
7. Finance:
a) Financial statement:
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £25,122.94 on 21st September, 2017 and an expected balance once invoices had been settled of
£21,310.81.
b) To note payments received and consider invoices to be paid
The following payments have been received since 24th May 2017:
8-Sept-17 Greatworth Parish Council 50% share of SLCC subscription CHEQUE £60.50
2 21-Sept-17 SNC Precept BACS £8537.00
3 21-Sept-17 SNC NHB grant for War Memorial garden BACS £495.00
Total £9092.50
Page
76
2
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk

It was resolved to pay the following invoices:
PAYEE DESCRIPTION TYPE AMOUNT STATUTORY PROVISION
1 S Wheeler Expenses BACS £28.00 Open Spaces Act 1906, s10 (b)
2
4th Corner
Landscaping
Grass Cutting (July &
August)
BACS £392.56 Open Spaces Act 1906, s10 (b)
3 Staff Expenses BACS £32.79
Local Government (Financial Provisions)
Act 1963, s5
4 Came & Company Insurance renewal BACS £1272.57 Local Government Act 1972, s111 (1)
5 SNAST Subscription BACS £20.00 Local Government Act 1972, s111 (1)
6 BDO External Audit BACS £120.00
7 Staff Wages BACS £878.61 Local Government Act 1972, s112 (2)
8 S Waldron Pump Garden Ramp BACS £950.00 Open Spaces Act 1906, s14
9 NCALC Councillor training BACS £84.00 Local Government Act 1972, s111 (1)
10 Parish Online Subscription BACS £33.60 Local Government Act 1972, s111 (1)
Total £3,812.13
Audit Commission Act 1998 s7 (3)
Cllr Moody requested the design details and specification of works for the Pump Garden ramp.
Action: Cllr Coatsworth to send details for the Pump Garden ramp to Cllr Moody.
c) To acknowledge completion of the audit for year ending 2016/17
BDO have returned an unqualified audit for 2016/17 with no matters arising. The certificate has been published to the noticeboard and website since 13th September. The annual return and certificate from BDO were approved and accepted.
8. To consider recommendations from the Finance Committee following their meeting of
11th September 2017 including:
a) The purchase of a Unity Trust Loyalty Payment card for the Clerk
The Clerk explained that on further conversation with Unity Trust it appears that the Loyalty
Payment card is no longer offered and that they now recommend their Corporate Multipay card instead. It was agreed to add this to the agenda for the next meeting of the Finance Committee.
Action: The Clerk to add the purchase of a Corporate Multipay card to the agenda for the next meeting of the Finance Committee.
b) Approval of the Internal Controls checklist
Cllr Vicars suggested an amendment to the checklist which was supported. It was agreed to adopt the checklist once the amendments had been made.
Action: The Clerk to amend the checklist and Cllr Coatsworth to sign.
Page
77
9. To consider the designs put forward by Helmdon Primary School for the Helmdon flag
The council considered six designs put forward by the school and chose designs for 1st , 2nd and 3rd place. The winning design will now be entered as the school’s entry into a village wide competition.
It was resolved to open up the competition to the rest of the village on www.helmdon.com with all entries to be submitted 10 days before the next meeting of the full council on 22nd November,
2017.
Actions: Cllr Moody to inform the school of the winning design and draw up the open competition criteria for launch on www.helmdon.com.
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk

10. To receive a review from Cllr Vicars and Cllr Garner of their recent Local Plan Part 2
briefing session
Neither Cllr Vicars nor Cllr Garner were able to attend the briefing sessions.
11. To receive a report and recommendations from the Helmdon Parish Plan Group
(HPPG) regarding the Part 2 Local Plan consultation
Cllr Moody presented a response to the consultation based on recommendations from the HPPG
who had met to review the Part 2 Local Plan documentation on 25th September 2017 (see appendix
B). It was resolved to accept the response in its entirety.
Actions: The Clerk to submit the response.
12. To finalise the draft grass cutting tender document for 2018
The draft tender document was reviewed and changes requested. It was agreed that once the changes had been made the tender document could be issued.
Action: The Clerk to finalise the tender document and then send out.
Cllr Coatsworth confirmed that he has approached Helen Tims with regards to cutting back the laurels at the top of Jenner’s Piece which are encroaching a property boundary. He will present a quote for the work required at the next meeting.
13. To consider the quotes put forward for repairs identified in the recent Health & Safety report
It was agreed to withdraw this agenda item from the meeting as the quotations had not been obtained in accordance with Financial Regulations. A specification of works will be drawn up and re-
issued, with the aim of presenting the quotations received in the next meeting of the Finance
Committee.
Action: The Clerk and Cllr Coatsworth to create a specification of works and re-issue.
14. To consider the proposal from the Reading Room Management Committee regarding the Cottage lease
Cllr Moody summarised a proposal that had been put forward by the Reading Room Management
Committee along with subsequent legal advice that the council had received from NCALC. It was agreed that the responsibility for drawing up a new lease was the sole responsibility of the Reading
Room Charitable Foundation and that the council is not legally required to contribute towards their legal costs.
Actions: Cllr Coatsworth to draft a formal response for the Clerk to send to the Reading Room
Management Committee.
15. To consider a request to send a representative to the Northants CALC AGM on 7th
October, 2017
Cllr Coatsworth volunteered to attend on behalf of the council.
b) To consider a response to the development proposal from the Roger Coy Partnership on behalf of Bulkhead Properties
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk
Page
17. Planning:
a) To note the decisions of the Planning Committee since 26th July, 2017
Cllr Coatsworth provided a summary of the planning applications considered in the planning meetings of 7th August 2017 and 11th September 2017.
78
16. To receive a report and final recommendations from the Speed Radar group
Cllr Vicars presented the final recommendation of the Speed Radar group (see appendix C). It was agreed to accept all the recommendations and to place the order with Coeval.
Actions: Cllrs E Garner and Vicars and the Clerk to administer and manage the project to completion

The proposal from Roger Coy Partnership was discussed and Councillors listed several issues that they will expect Bulkhead Properties to address when submitting any planning application.
Actions: Cllr Coatsworth to summarise the considerations and the Clerk to then reply to Roger
Coy.
c) To approve the updated Terms of Reference for the Planning Committee
These were approved and signed without amendment.
18. To receive an update on the repairs to the War Memorial
Cllr Coatsworth confirmed that a grant for 75% of the total cost of repairs had been secured from the War Memorials Trust. In their meeting on 11th Sept, 2017 the Finance Committee had recommended that the council schedule for the works to be carried out by Harborough Stone in the spring and that the remaining 25% for costs be funded from general reserves or the sinking fund.
These recommendations were approved.
Action: Cllrs Coatsworth and Vicars and the Clerk to administer and manage the project to completion.
19. To consider delegates for SNC’s Community Safety Event on 23rd November, 2017
Cllr Wheeler and Cllr Thorpe to attend, with Cllr Coatsworth as a reserve.
20. To review all outstanding projects
Cllr Moody requested a clearer overview of all ongoing projects and it was agreed to have an agenda item in main meetings during which a status update of each project could be given.
Action: The Clerk to add project status updates to future agendas.
It was agreed that when a management group is set up for a new project, terms of reference should be created and the group given the power to make certain decisions without having to wait until main meetings for approval.
It was agreed that it would be helpful to have a central storage area online for each project, in which relevant documents and correspondence could be filed for all councillors to access.
Action: The Clerk to investigate online storage solutions.
21. Councillor questions
None.
22. Close
The meeting closed at 9:40pm.
Signed________________ dated______________
Page
79
Councillor John Coatsworth, Chairman
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk

Appendix A
Helmdon Parish Council Finance Report 27/09/17
Accounts:
Balance of Unity Trust account as of 21/09/17:
Expected balance once payments and invoices settled:
£25,122.94
£21,310.81
Credits since 19/07/17
2 8-Sept-17 Greatworth Parish Council 50% share of SLCC subscription CHEQUE
2 21-Sept-17 SNC Precept BACS
3 21-Sept-17 SNC NHB grant for War Memorial garden BACS £495.00
Total £9092.50
Electricity Supply DD £128.07
Electricity Supply DD £103.75
Total £231.82
Direct debits out since 19/07/17
2-Aug-17 1 OPUS
2-Ma-y
4-Sept-17 2 OPUS
£60.50
£8537.00
Invoices to be settled on 27/09/17
PAYEE DESCRIPTION TYPE AMOUNT STATUTORY PROVISION
1 S Wheeler Expenses BACS £28.00 Open Spaces Act 1906, s10 (b)
2
4th Corner
Landscaping
Grass Cutting (July &
August)
BACS £392.56 Open Spaces Act 1906, s10 (b)
3 Staff Expenses BACS £32.79
Local Government (Financial Provisions)
Act 1963, s5
4 Came & Company Insurance renewal BACS £1272.57 Local Government Act 1972, s111 (1)
5 SNAST Subscription BACS £20.00 Local Government Act 1972, s111 (1)
6 BDO External Audit BACS £120.00
7 Staff Wages BACS £878.61 Local Government Act 1972, s112 (2)
8 S Waldron Pump Garden Ramp BACS £950.00 Open Spaces Act 1906, s14
9 NCALC Councillor training BACS £84.00 Local Government Act 1972, s111 (1)
10 Parish Online Subscription BACS £33.60 Local Government Act 1972, s111 (1)
Total £3,812.13
Page
80
Audit Commission Act 1998 s7 (3)
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk

2017/18 Day Book Current
2017
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transactio Cheque n No. Cleared date
21-Sep-17
BACS
300077
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300078
BACS
300079
300080
300084
DD
CHEQUE
BACS
DD
DD
300081
300082
300083
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
DD
DD
CHEQUE
BACS
BACS
BACS
BACS
BACS
BACS
BACS
CHEQUE
BACS
BACS
BACS
BACS
BACS
30-Jun-17
06-Jun-17
20-Jun-17
20-Jun-17
23-Jun-17
01-Aug-17
01-Aug-17
15-Aug-17
Item Description
Total
Received
Total Paid
DR CR
Balance
Totals 32994.77 11764.20 21230.57
Balance B/Fwd 2016 14609.87 14609.87
OPUS Electricity Supply 70.16 14539.71
SNC Precept 8537.00 23076.71
P KING Allotment Rental 30.00 23106.71
K CLARKE Allotment Rental 30.00 23136.71
VINCENT MJ Allotment Rental 15.00 23151.71
OPUS Electricity Supply 63.18 23088.53
Helmdon Primary School Allotment Rental 15.00 23103.53
NASH C Allotment Rental 30.00 23133.53
HMRC VAT repayment 515.40 23648.93
Allotment Rental 60.00 23708.93
S DUNN Allotment Rental 30.00 23738.93
Graphics Direct Playground sign 20.00 23718.93
CPRE Subscription 36.00 23682.93
ACRE Subscription 35.00 23647.93
NCALC Subscription 378.22 23269.71
NCALC Internal Audit 167.00 23102.71
Helmdon Primary School School Field Rental 350.00 22752.71
Helen du Bois Office Expenses 28.49 22724.22
Helen du Bois Staff wages 839.29 21884.93
4th Corner Landscaping Grass Cutting 196.28 21688.65
Mr J Lee Village Sign Repairs 205.00 21483.65
ACRE Neighbourhood Planning Day 40.00 21443.65
Helmdon PCC Village Grant 400.00 21043.65
Helmdon PCC Village Grant 360.00 20683.65
Bridge Players Village Grant 200.00 20483.65
OPUS Electricity Supply 128.05 20355.60
E SHEPHERD Allotment Rental 15.00 20370.60
S WHEELER Allotment Rental 15.00 20385.60
Unity Banking charges 18.00 20367.60
OPUS Electricity Supply 126.16 20241.44
Helmdon Gardening Club Village Grant 100.00 20141.44
Friends of Helmdon School Village Grant 250.00 19891.44
Whistley Scouts 2000 Village Grant 200.00 19691.44
4th Corner Landscaping Grass Cutting 196.28 19495.16
P Duncombe Expenses – topsoil for playground 120.00 19375.16
SLCC Subscription 121.00 19254.16
H. Tims Environmental Services War Memorial Garden 495.00 18759.16
Wicksteed Playground Inspection 54.00 18705.16
4th Corner Landscaping Grass Cutting 196.28 18508.88
E.On Streetlight Maintenance 124.93 18383.95
H du Bois Wages 917.94 17466.01
H du Bois Expenses 20.00 17446.01
H du Bois Expenses – Flags 194.85 17251.16
H du Bois Expenses – Strimmer 278.50 16972.66
HarrisonEDS Flagpole 710.40 16262.26
OPUS Electricity Supply 128.07 16134.19
OPUS Electricity Supply 103.75 16030.44
Greatworth Parish Council 50% share of SLCC subscription 60.50 16090.94
SNC Precept 8537.00 24627.94
SNC NHB Grant – War Memorial Garden 495.00 25122.94
Steve Wheeler Expenses – turf for playground 28.00 25094.94
4th Corner Landscaping Grass Cutting 196.28 24898.66
H du Bois Expenses 32.79 24865.87
Came & Company Insurance 1272.57 23593.30
4th Corner Landscaping Grass Cutting 196.28 23397.02
SNAST Subscription 20.00 23377.02
BDO External Audit 120.00 23257.02
H du Bois Staff wages 878.61 22378.41
S Waldron Pump garden ramp 950.00 21428.41
NCALC Councillor Training 84.00 21344.41
Parish Online Parish Online subscription 33.60 21310.81
Bank
Reco nciled
Code
Bank
25242.94
26
26
26
26
27
27
27
27
27
27
27
27
29
27
27
27
27
27
27
27
29
27
29
29
29
28
29
29
29
30
30
30
31
30
120.00
30
30
30
30
30
30
30
30
30
30
31
28.00
196.28
32.79
1272.57
196.28
20.00
120.00
878.61
950.00
84.00
33.60
101
901
903
903
903
101
903
903
1002
903
903
203
407
407
407
401
204
403
402
201
209
412
601
501
501
101
903
903
411
101
501
501
501
201
203
407
802
202
201
103
402
403
803
501
803
101
101
1001
901
904
203
201
403
405
201
407
401
402
806
406
407
Page
81
03-Apr-17 61908548 18-Mar-17
13-Apr-17
18-Apr-17
18-Apr-17
02-May-17
02-May-17 62073007 17-Apr-17
05-May-17
08-May-17
12-May-17 11-May-17
17-May-17
24-May-17
24-May-17 924 28-Mar-17
24-May-17
24-May-17
24-May-17 6222 03-Apr-17
24-May-17 6222 03-Apr-17
24-May-17 E2047002428 25-Apr-17
24-May-17
24-May-17
24-May-17 5016 27-Apr-17
24-May-17
24-May-17
27-May-17
27-May-17
27-May-17
02-Jun-17
16-Jun-17
23-Jun-17
30-Jun-17
03-Jul-17 17-Jun-16
27-May-17
27-May-17
27-May-17
26-Jul-17 5072 28-May-17
11-Sep-17 22-May-17
26-Jul-17 01-Jul-17
26-Jul-17 WarMemorial1 02-Jun-17
26-Jul-17 734922 22-Jun-17
26-Jul-17 5120 27-Jun-17
26-Jul-17 75798 16-Jun-17
26-Jul-17
26-Jul-17
26-Jul-17
26-Jul-17
26-Jul-17 71714 30-Jun-17
02-Aug-17 62569138
04-Sep-17 62739131 18-Aug-17
08-Sep-17
21-Sep-17
21-Sep-17
27-Sep-17
27-Sep-17 5172 20-Jul-17
27-Sep-17
27-Sep-17 2079383 02-Aug-17
27-Sep-17 5243 20-Aug-17
27-Sep-17
27-Sep-17 1652686 42988.00
27-Sep-17
27-Sep-17
27-Sep-17 6501 07-Sep-17
27-Sep-17POL-2017-2010117-Aug-17
Payee
21-Sep-17
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk

2017/18 Day Book Budget
2016-2017
Code
100 Lighting
EXPENDITURE Budget
1619.00
101 Electricity Supply
102 Streetlight repairs
103 Streelight maintenance
104 Electricity Other
200 Parks & Open Spaces
2017-2018
Actual Remaining
1390.05 228.95
Budget
1416.44
Actual Remaining
579.93 836.51
919.00
200.00
500.00
871.56
102.05
416.44
47.44
97.95
83.56
900.00
100.00
416.44
475.82
104.11
424.18
100.00
312.33
2855.00 4779.10 4100.30 3525.00 1585.85 1939.15
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance for War Memorial and Pump Garden
206 Village Bulbs
207 Bin emptying
208 Allotment maintenance
209 General maintenance
210 Other
1600.00 1553.11
65.00 2017-18
2078.40
350.00 850.00
150.00
75.00 26.94
46.89
11.00
-2078.40
-500.00
150.00
48.06
1800.00
45.00
300.00
350.00
817.85
45.00
168.00
350.00
982.15
150.00
465.00
20.95
249.70
129.05
215.30
400 General Administration 8748.00 8615.38
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
400.00
4480.00
150.00
402.00
4923.47
245.26
1170.00
982.00
921.00
225.00
270.00
150.00
1225.34
839.00
512.31
145.00
119.00
150.00
54.00
500 Grants awarded
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
2050.00
1350.00
200.00
500.00
2050.00
2050.00
600 Burial Grounds
601 Churchyard Maintenance
602 Contingency
400.00
400.00
400.00
400.00
Total Regular Expenditure
700 Miscellaneous
701 Vat Paid
15672.00 17234.53
50.00
680.00
200.00
100.00 205.00
50.00
680.00
200.00
-105.00
132.62 8647.98 4078.97 4569.01
-2.00
-443.47
-95.26
282.00
5251.48
150.00
267.00
1717.90
61.28
15.00
3533.58
88.72
-55.34
143.00
408.69
80.00
151.00
1300.00
200.00
500.00
142.50
100.00
150.00
72.00
500.00
1272.57
84.00
618.22
27.43
116.00
-118.22
142.50
100.00
150.00
54.00
460.00
1400.00
1350.00
50.00
1342.08
1342.08
400.00
400.00
400.00
400.00
15389.42 7986.83
-54.00
-700.00
200.00
500.00
4461.87
1037.43
1037.43
Total Expenditure inc VAT
300 Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Other
15672.00 18271.96
132.00
18.00
40.00
57.92
7.92
50.00
7402.59
623.16
623.16
4461.87
2506.49
1000.00
384.46
1316.67
1800.00
1100.98
15389.42 8609.99
Total in fund
3006.49
1000.00
504.46
1416.67
1800.00
1100.98
500.00
120.00
100.00
800 Projects for 2017/18
801 War Memorial Repairs
802 War Memorial Garden Renovations
803 Flagpole & Bench Project
804 Flood Prevention
805 Speed Radar
806 Pump Garden Renovations
807 Dog Waste Bins
7402.59
2041.04
1200.00
525.00
1000.00
495.00
754.37
5000.00
950.00
660.00
791.67
17074.00 17074.00
160.00
7210.00
240.00
495.00
1200.00
30.00
245.63
5000.00
158.33
660.00
900 INCOME
Total Regular Income
20.18
-10.00
6014.23
-400.00
18807.59 17809.00
1000 MISCELLANOUS INCOME 575.90
1001 Misc Transfers In
1002 Vat Repayment
60.50
515.40
Total Working Income 18807.59 18384.90
Balance 535.63 9774.91
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk
82
16142.00 16142.00
25.00 4.82
100.00 110.00
8165.00 2150.77
400.00
Page
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations

Appendix B
Response to the consultation on the Pre Submission Draft of the
Part 2 Local Plan for South Northamptonshire (2011 – 2029).
From: Helmdon Parish Council
E-mail: parishcouncil@helmdon.com
Date: 27 September 2017
1. This response was approved by Helmdon Parish Council (HPC) at its meeting held on 27 September
2017 and is based on recommendations from the Helmdon Parish Plan Group (HPPG). The response is in conformity with the Helmdon Parish Plan (2004) as amended (2011) (see www.helmdon.com/parishplan).
2. HPC is in general agreement with the overall policy direction as set out in the Part 2 Local Plan and supports most of its provisions.
3. HPC agrees with and welcomes the identification of Helmdon as a Secondary Service Village (para
5.15, page 47).
4. HPC agrees with the conclusion (para 8.4, page 98) that there is no need for additional housing to be allocated in Helmdon to meet the overall strategic need as set out in the Joint Core Strategy.
5. However, HPC recognises that limited small-scale development is desirable where it meets a Locally
Assessed Housing Need (LOAN) (paras 8.6 – 8.31, pp 98 – 103) and supports the methodology of assessing that need by carrying out a Housing Needs Assessment (HNA).
6. There appears to be an anomaly between the Pre Submission Draft and the adopted Joint Core
Strategy in terms of housing allocations. The rural housing allocations in the Joint Core Strategy were subject to a methodology being agreed at Options Stage (para 8 – What you told us at the Options
Stage), whereas now the policy appears to be that any rural housing growth would be subject to LOAN.
7. HPC agrees with and welcomes the categorisation of parts of the district as locally significant landscape. However, it would like to see the criteria clarified in the proposed Submission Draft Local
Plan Part 2 as to how the Special Landscape Areas (SLAs) are defined. Helmdon is on the southern edge of SLA7 “Sulgrave & Great Central Railway” (para 15.11, page 189) but it would seem sensible to extend the boundaries of SLA7 to at least include the Helmdon Site of Special Scientific Interest
(SSSI), which is located on part of the route of the old Great Central Railway.
8. HPC agrees with Policy Natural Environment 6 – Sites of Special Scientific Interest (para 15.29, page
195) but would like to see a clearer definition of land to which the policy would relate. The policy says that the policy would relate to “Development proposals on land within or outside a Site of Special
Scientific Interest” but it is not immediately obvious what constitutes a site “outside a SSSI”. This needs to be more tightly defined in the proposed Submission Draft.
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk
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10. HPC has reviewed the proposed settlement confines (Annex 5) for Helmdon and agrees with the suggested amendments to the current village line, particularly noting the issue of leaving gardens outside the line where they would be brownfield land and therefore at risk of “garden grabbing”.
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9. HPC agrees with and welcomes the classification of Strategic Green Corridors within the Green
Infrastructure network, particularly the inclusion of “The Grand Central Railway – Brackley to Woodford
Halse”. HPC thinks there is significant scope for SNC to promote the old Great (not “Grand”) Central
Railway route as a wildlife and amenity corridor.
With the expansion of Brackley and the construction of HS2 there is an opportunity to develop the old line as a rural cycleway securing health and environmental benefits for the district. There is generally a lack of green infrastructure in South Northamptonshire compared to other parts of the county.

11. HPC would like to make the following general comments about the consultation document:
a. At 210 pages, plus associated annexes and related documents, it has taken a huge effort to understand and analyse the Pre Submission Draft of the Part 2 Local Plan. HPC is concerned that most members of the public will not have the time or energy to engage with the consultation, and that the consultation responses will therefore be biased towards those who have the resources to hire planning consultants to provide a response on their behalf.
b. The consultation document refers to other documents and it would be helpful to have hyperlinked to them, particularly since this consultation has mainly been based on electronic documents rather than hard copy. The proposed Submission Draft should contain hyperlinks.
c. It would have been helpful for the consultation document to contain a glossary. Most of the acronyms are set out in full the first time they appear in the document, but if a reader goes straight to a section they might miss it. The proposed Submission Draft should contain a glossary.
d. HPC would like to know what weight the Pre Submission Draft has and what weight the proposed Submission Draft. It would be useful to set that out in the timetable section (page
201).
12. HPC would like to thank South Northamptonshire Council (SNC) for the opportunity to comment on the Pre Submission Draft and looks forward to receiving the proposed Submission Draft.
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Further information about Helmdon Parish Council, the Helmdon Parish Plan and the
Helmdon SSSI is available at www.helmdon.com.
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk

Appendix C
Speed Indicator Device – Update and Recommendation from Working Group
Summary and Recommendation
Over several months, the Speed Radar Working Party has been analysing the merits of a Speed Indicator Device
(SID) from two potential suppliers; Traffic Technology (TTLtd) of Buckingham and Coeval of Harborne, Birmingham.
After careful consideration of the merits of both solutions it is the recommendation of the Working Group that we proceed with the Coeval SID, the reasons for this recommendation are given below under “Reasons for selecting Coeval over Traffic Technology”.
It should be emphasised that residents whose properties are closest to the proposed location of the SID have been shown an image of the proposed SID solution and no objections have been forthcoming; indeed, the general opinion was “When will we get it?”
Reasons for selecting Coeval over Traffic Technology
Cost. Note that the figures below are all ex VAT.
Until early September, Coeval had been consistently cheaper in their pricing than TTLtd but a recent 10 reduction by TTLtd has reduced their like-for-like cost to below Coeval. Like-for-like cost is mentioned as the Coeval quote includes an additional item, a timing device that allows the operating time of the SID to be controlled. The most recent quotes are as follows:
Like-for-like costs: Coeval £3816.23 TTLtd £3705.50.
The timing device will add an additional £300 to the Coeval price given a final cost of £4126.
The cost will be covered by a grant in the sum of £4195.
Despite being the slightly more expensive option, it is the opinion of the Working Group that the more comprehensive solution offered by Coeval is more suited to our requirements and therefore is the preferred option.
Company
Both companies have been very professional in answering questions and providing information but of the two, it is our opinion that Coeval have an established UK presence and are seen as a market leader in LED road signs.
Additionally, the Road Safety Officer for South Northants has experience of working with Coeval SID solutions but could offer no information on TTLtd which, in our opinion, made TTLtd something of an unknown quantity.
Warranty
Coeval offer a six-year warranty for the SID, the Solar Panel and the Bluetooth Timer compared to two years for the for the SID and the Solar Panel offered by TTLtd.
SID unit
Display signs from both companies were acceptable but the Working Group preferred the Coeval display of a ‘SLOW
DOWN’ / “THANK YOU” message after the speed display to the TTLtd smiley / sad face.
Reporting
Both companies offer reporting but from the sample reports presented to the Working Group, it appeared that the
Coeval reports were more comprehensive.
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Flexibility of Use
A requirement was to be able to rotate the SID 180 degrees so that it could be used to capture vehicle speeds in both directions. Coeval’s response to this requirement was far more positive than that of TTLtd.
Minutes of the Ordinary meeting of Helmdon Parish Council 27th September 2017 Author: Helen du Bois, Clerk