Council Meeting, 28 March 2018

HELMDON PARISH COUNCIL
COUNCIL MEETING
All Councillors are summoned to the Ordinary Meeting of Helmdon Parish Council to be held in the
Reading Room, Church Street, Helmdon, NN13 5QJ at 7:30pm on Wednesday 28th March, 2018
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting
AGENDA
1. Apologies for absence
2. Declarations of Interest
3. Approval and signature of the minutes of the meeting of 24th January, 2018
4. Matters arising
5. To fill by co-option the casual vacancy on the Council
6. Open Forum
7. To receive an update regarding flooding related issues including:
a. Grange Lane b. Groundwater monitoring c. Pathfinder 2 project
8. To receive the Clerk’s report
9. To receive an update on the Speed Radar
10. Finance:
a. To receive the Financial statement b. To note payments received and consider invoices to be paid c. To note the annual increase of the Clerk’s salary to SCP21 from 1st April 2018
11. To consider the new Reading Room tenancy agreement
12. To approve the works required for the laurel trees on Jenner’s Piece.
13. To approve the purchase of a kissing gate
14. To review and approve the following documents:
a. Code of Conduct b. Asset Register c. Health & Safety Policy d. Grievance and Disciplinary Policy e. Publication Scheme (new version)
15. To receive an update from the website working group
16. To receive a report from the Health & Safety officers
17. To note the decisions of the Planning Committee since 24th January, 2018
18. To consider renewing the Council’s membership of ACRE
19. To confirm the approach for the 2018 Village Small Grant scheme
20. To approve the purchase of a water pump for the allotments
21. To receive an update on the War Memorial

22. To receive an update on the Flag for Helmdon project and to approve the purchase of a new
Northamptonshire County flag
23. To finalise the arrangements for the Annual Parish Meeting
24. Councillor questions
25. Close
Signed_________________ Dated______________
Helen du Bois, Parish Clerk
[address removed] tel: [phone number removed] parishcouncil@helmdon.com

Helmdon Parish Council Finance Report 28/03/18
Accounts:
Balance of Unity Trust account as of 21/03/18:
Expected balance once payments and invoices settled:
£17,717.37
£11,242.21
Payments out since 24/01/18
1
2
3
4
5
6
7
31-Jan-18
2-Ma-y31- 31-Jan-18
Jan-18
2-Feb-18
7-Feb-18
16-Feb-18
2-Mar-18
16-Mar-18
P. Tibbetts
SLCC
OPUS
2commune
Lloyds (Payment Card)
OPUS
Lloyds (Payment Card)
Donation
CiLCA Registration Fee
Electricity Supply
Website set-up
Playground swings
Electricity Supply
Multipay Card charge
BACS
BACS
DD
BACS
DD
DD
DD
Total
£50.00
£250.00
£122.66
£2220.00
£236.20
£101.05
£3.00
£3107.41
Transparency Fund BACS
Total
£1136.34
£1136.34
Payments in since 24/01/18
1 8-Mar-18 NCALC
Invoices to be settled on 22/11/17
PAYEE DESCRIPTION TYPE AMOUNT STATUTORY PROVISION
Greatworth
Parish Council
50% contribution to Clerk’s
Parish Online Training
BACS
£18.00
Local Government Act 1972, s111 (1)
Legal Fees (Land Transfer)
Speed Radar
Wages
BACS
BACS
£558.14
£4951.47
£878.61
Local Government Act 1972, s111 (1)
3
LGSS Law
Coeval
Staff
4 Staff Expenses BACS
£30.97
5 E.On Streetlight Repairs BACS £37.97
£6,475.16
1
2
BACS
Total
Road Traffic Regulation Act 1984, s72
Local Government Act 1972, s112 (2)
Local Government (Financial Provisions) Act
1963, s5
Parish Councils Act, 1957, s3
2017/18 Day Book Current
2017
Transaction
Date
Current Account
Invoice No.
Invoice
Date
Transactio n Type
Transaction or Cheque
Cleared date
Payee
22-Mar-18
31-Jan-18
31-Jan-18
24-Jan-18
02-Feb-18
07-Feb-18
16-Feb-18
02-Mar-18
08-Mar-18
16-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
Item Description
Totals
199
63563575
1358
16-Oct-17
18-Jan-18
30-Jan-18
63731978 15-Feb-18
6613
125553
277
21-Jan-18
02-Feb-18
31-Jan-18
BACS
BACS
300086
DD
BACS
DD
DD
BACS
DD
BACS
BACS
BACS
80803 31-Jan-18 BACS
02-Feb-18
Philip Tibbetts
SLCC
Reading Room
OPUS
2commune
Lloyds
OPUS
NCALC
Lloyds
Greatworth Parish Council
LGSS Law
Coeval
H du Bois
H du Bois
E.On
Balance B/Fwd 2016
Donation
CiLCA registration fee
Room rental
Electricity Supply
Website set-up
Playground swings
Electricity Supply
Transparency Code grant
Service charge for payment card
50% of Parish Online training
Legal Fees
Speed Radar
Staff wages
Expenses
Streetlight Repairs
22-Mar-18
Total
Received
Total Paid Balance
DR CR
36304.77 25062.56 11242.21
14609.87
50.00
250.00
137.50
112.66
2220.00
236.20
101.05
1136.34
3.00
18.00
558.14
4951.47
878.61
30.97
37.97
14609.87
19641.44
19391.44
19253.94
19141.28
16921.28
16685.08
16584.03
17720.37
17717.37
17699.37
17141.23
12189.76
11311.15
11280.18
11242.21
Bank
Reco nciled
Code
Bank
16584.03
37
37
38
38
38
38
39
-1136.34
3.00
18.00
558.14
4951.47
878.61
30.97
37.97
803
406
408
101
410
203
101
904
411
406
412
805
402
403
102

2017/18 Day Book Budget
2017-2018
Code Budget Actual
100 Lighting
101 Electricity Supply
102 Streetlight repairs
103 Streelight maintenance
104 Electricity Other
EXPENDITURE
1416.44
900.00
100.00
416.44
1473.75
1129.89
31.64
312.22
-57.31
-229.89
68.36
104.22
200 Parks & Open Spaces
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance for War Memorial and Pump Garden
206 Village Bulbs
207 Bin emptying
208 Allotment maintenance
209 General maintenance
210 Noticeboards
3525.00
1800.00
45.00
300.00
350.00
2814.01
1144.99
45.00
364.83
350.00
710.99
655.01
400 General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
500 Grants awarded
-64.83
205.00
640.19
50.00
616.00
200.00
-105.00
-640.19
8647.98
282.00
5251.48
150.00
10572.36
267.00
5271.67
188.28
-1924.38
15.00
-20.19
-38.28
1300.00
200.00
500.00
142.50
100.00
150.00
72.00
500.00
1400.00
1272.57
352.00
618.22
137.50
27.43
-152.00
-118.22
5.00
100.00
-1700.00
-38.00
-5.12
57.92
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
1350.00
50.00
1342.08
600 Burial Grounds
601 Churchyard Maintenance
602 Contingency
400.00
400.00
400.00
400.00
15389.42 16602.20 -1212.78
700 Miscellaneous 2243.10 6235.48
701 Vat Paid 2243.10
Total Regular Expenditure
800 Projects for 2017/18
801 War Memorial Repairs
802 War Memorial Garden Renovations
803 Flagpole & Bench Project
804 Flood Prevention
805 Speed Radar
806 Pump Garden Renovations
807 Dog Waste Bins
50.00
680.00
200.00
100.00
Remaining
64.00
1850.00
110.00
505.12
1342.08
7.92
50.00
9335.00
1200.00
525.00
1000.00
6217.26
5000.00
950.00
660.00
4126.22
791.67
873.78
158.33
660.00
Total Expenditure inc VAT 15389.42 25062.56 5022.70
300 Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Other
495.00
804.37
Total in fund
3006.49
1000.00
504.46
1416.67
1800.00
1100.98
500.00
120.00
100.00
900 INCOME
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations
Total Regular Income
1000 MISCELLANOUS INCOME
17074.00 17074.00
160.00
7210.00
240.00
2786.41
20100.41
1533.99
1001 Misc Transfers In
1002 Vat Repayment 1533.99
Total Working Income
Balance
3117.74
1200.00
30.00
195.63
21634.40
-3428.16

Helmdon Parish Council – Asset Register
Ref No. Description/Location/Identification
Date acquired
Payment
Ref.
Supplier
Last updated 28/03/2018 Signed:
Asset Value (based on original purchase cost where known)
Insurance
Value
£365,000
Market
Value
Title/Possession
Date disposed
BL001 Reading Room, Church Street 1887 – – £1.00
Insured by
RRMC
BL002
AD001
AD002
SF001
SF002
War Memorial, Wappenham Road
Laptop PC, Acer F456, Serial No. 992364726
Printer
Waste bin on Station Road
Waste bin on Church Street
Unknown
11/08/2010
11/08/2010
Unknown
Unknown
–
–
–
–
–
–
–
–
–
–
£1.00
£349.00
£200.00
–
–
£40,124
–
–
–
–
–
–
–
–
–
BL003 Acorns Nursery, Hintons Close ? – – £1.00
Insured by
Acorns
?
PE001
SF004
LD001
LD002
LD003
SF005
SF006
SF007
PE002
BL004
Playground Equipment*
Street Furniture*
Allotments behind The Green
Jenner's Piece, Wappenham Road
Pump Garden, Church Street
Notice board (under window) – Reading Room
Notice board – The Green
Notice board – The Square
Jubilee Wood Information Sign
Jubilee Wall, Station Road
Various*
Various*
?
?
?
30/01/2013
30/01/2013
30/01/2013
26/11/2013
22/01/2014
–
–
–
–
–
500316
500316
500316
500370
500381
–
–
–
–
–
Greenbarnes
Greenbarnes
Greenbarnes
P Ward
P Gartside
£15,465.00
£59,255.40
£10,000.00
£1.00
£1.00
£962.60
£1,123.04
£1,123.04
£65.00
£3,876.50
?
?
?
?
?
£1,155.13
£1,347.65
£1,347.65
£65.00
£4,000.00
?
?
?
?
?
£1,155.13
£1,347.65
£1,347.65
£65.00
–
Charity asset held by council as custodian trustee
–
Clerk
Clerk
–
–
Charity asset held by council as custodian trustee
–
–
–
–
–
–
–
–
–
–
AD003 Laptop PC, Packard Bell, Serial No. 33902572166 22/01/2014 500377 E Hart £459.99 £459.99 £459.99 Clerk –
500396
–
–
–
–
LR Brown
H du Bois
H du Bois
H du Bois
Greenbarnes
Total Asset Value
£5,494.80
£69.95
£22.00
£194.85
£768.23
£98,117.17
£5,494.80
£69.95
£22.00
£194.85
£768.23
£5,494.80
£69.95
£22.00
£194.85
£768.23
–
Clerk
–
Flag Master
–
–
–
–
–
–
PE003
AD004
PE004
SF008
SF009
Play Area Slide steps
Scanner/Printer HP Envy 5646
Play Area Information Sign
3 x Flags
Notice board (by entrance) – Reading Room
*See schedule for detailed description of individual items
Key
BL
AD
SF
PE
IN
LD
Buildings and monuments
Administration and business
Street Furniture
Park Equipment
Long term investments
Land holdings
20/11/2015
15/03/2017
24/03/2017
14/06/2017
15/12/2017
–
–
22/01/2014
01/09/2015
–
–
–
–
–
–
–
–
–
–
–
–
–

Schedule of Playground Equipment
Ref No. Description/Location/Identification
Date acquired
Payment
Ref.
PE101
PE102
PE103
PE104
PE105
PE106
PE107
PE108
PE109
PE110
PE111
Slide
Toddler Swing
Children's Swing
Bench table
Seating Area
Chain bridge
Equipment Item 1
Equipment Item 2
Equipment Item 3
Bin by bench table
Bin by top playground
?
?
?
?
?
?
?
?
?
?
?
–
–
–
–
–
–
–
–
–
?
?
Supplier
–
–
–
–
–
–
–
–
?
?
Total Asset Value
Asset Value (based on original purchase cost where known)
?
?
?
?
?
?
?
?
?
?
?
£15,465
Insurance
Value
Market
Value
Title/Possesion
Date disposed
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–

Schedule of Street Furniture
Ref No. Description/Location/Identification
Date acquired
Payment
Ref.
Supplier
SF101
SF102
SF103
SF104
SF105
SF106
SF107
SF108
SF109
SF110
SF111
SF112
SF113
SF114
SF115
SF116
SF117
SF118
SF119
SF120
SF121
SF122
SF123
SF124
SF125
SF126
SF127
SF128
SF129
SF127
Streetlight No.1
Streetlight No.2
Streetlight No.3
Streetlight No.4
Streetlight No.5 & pole
Streetlight No.6
Streetlight No.7 & pole
Streetlight No.8
Streetlight No.9
Streetlight No.10
Streetlight No.11
Streetlight No.12
Streetlight No.13
Streetlight No.14
Streetlight No.15
Streetlight No.16
Streetlight No.17
Streetlight No.18
Streetlight No.19
Streetlight No.20
Streetlight No.21
Streetlight No.22
Bench on Jenner's Piece
Bench on Pump Garden
Bench on The Green
Bench on Station Road
Old notice board – Reading Room
Old notice board – The Green
Old notice board – The Square
Flagpole
Unknown
Unknown
Unknown
Unknown
30/09/2015
Unknown
30/09/2015
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
Unknown
14/06/2017
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
Total Asset Value
Asset Value (based on original purchase cost where known)
–
–
–
–
£10
–
£10
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
£150
£150
£150
£710
£59,255
Insurance
Value
Market
Value
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
–
–
–
£710
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
–
–
–
£710
Title/Possesion
Date disposed
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
31/01/2013
31/01/2013
31/01/2013

Helmdon Parish Council – Asset Register – Schedule of Disposals & Acquisitions
Year Ending 31 March 2013
Ref No. Description/Location/Identification
Opening Asset Value at 1/4/12
Asset Value
£84,994.00
Date acquired Date disposed
SF127 Old notice board – Reading Room £150.00 – 31/03/2013
SF128 Old notice board – The Green £150.00 – 31/03/2013
SF129 Old notice board – The Square £150.00 – 31/03/2013
SF005 Notice board – Reading Room £962.60 30/01/2013 –
SF006 Notice board – The Green £1,123.04 30/01/2013
SF007 Notice board – The Square £1,123.04 30/01/2013
–
–
Closing Asset Value at 31/3/13 £87,752.68
Year Ending 31 March 2014
Ref No. Description/Location/Identification
Opening Asset Value at 1/4/13
Asset Value
£87,752.68
Date acquired Date disposed
PE002 Jubilee Wood Information Sign £65.00 26/11/2013 –
BL004 Jubilee Wall, Station Road £3,876.50 22/01/2014 –
AD003 Laptop PC £459.99 22/01/2014 –
AD001 Laptop PC, Acer F456 £349.00 – 22/01/2014
Closing Asset Value at 31/3/14 £91,805.17
Asset Value
£91,805.17
£91,805.17
Date acquired Date disposed
Asset Value
£91,805.17
£200.00
£10.00
£10.00
£5,494.80
£97,119.97
Date acquired Date disposed
–
30/09/2015
30/09/2015
20/11/2015
01/09/2015
–
–
–
Asset Value
£97,119.97
£69.95
£22.00
£97,211.92
Date acquired Date disposed
15/03/2017
24/03/2017
–
Asset Value
£97,211.92
£710.40
£194.85
£768.53
£98,117.17
Date acquired Date disposed
14/06/2017
14/06/2017
17/12/2017
–
–
–
Year Ending 31 March 2015
Ref No. Description/Location/Identification
Opening Asset Value at 1/4/14
Closing Asset Value at 31/3/15
Year Ending 31 March 2016
Ref No.
AD002
SF105
SF017
PE003
Description/Location/Identification
Opening Asset Value at 1/4/15
Printer
Streetlight No 5 & Pole
Streetlight No 7 & Pole
Play Area Slide Steps
Closing Asset Value at 31/3/16
Year Ending 31 March 2017
Ref No.
AD004
PE004
Description/Location/Identification
Opening Asset Value at 1/4/16
Scanner/Printer HP Envy 5646
Play Area Information Sign
Closing Asset Value at 31/3/17
Year Ending 31 March 2018
Ref No.
SF127
SF008
SF009
Description/Location/Identification
Opening Asset Value at 1/4/17
Flag Pole
3 x Flags
Reading Room noticeboard
Closing Asset Value at 31/3/18

HELMDON PARISH COUNCIL
CODE OF CONDUCT
Introduction
Pursuant to section 27 of the Localism Act 2011, Helmdon Parish Council (‘the Council’)
has adopted this Code of Conduct to promote and maintain high standards of behaviour by its members and co-opted members whenever they conduct the business of the Council, including the business of the office to which they were elected or appointed, or when they claim to act or give the impression of acting as a representative of the Council.
This Code of Conduct is based on the principles of selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.
Definitions
For the purposes of this Code, a ‘co-opted member’ is a person who is not a member of the Council but who is either a member of any committee or sub-committee of the Council, or a member of, and represents the Council on any joint committee or joint subcommittee of the Council, and who is entitled to vote on any question that falls to be decided at any meeting of that committee or sub-committee.
For the purposes of this Code, a ‘meeting’ is a meeting of the Council, any of its committees, sub-committees, joint committees or joint sub-committees.
For the purposes of this Code, and unless otherwise expressed, a reference to a member of the Council includes a co-opted member of the Council.
Page 1 of 6

Member obligations
When a member of the Council acts, claims to act or gives the impression of acting as a representative of the Council, he/she has the following obligations.
1. He/she shall behave in such a way that a reasonable person would regard as respectful.
2. He/she shall not act in a way which a reasonable person would regard as bullying or intimidatory.
3. He/she shall not seek to improperly confer an advantage or disadvantage on any person.
4. He/she shall use the resources of the Council in accordance with its requirements.
5. He/she shall not disclose information which is confidential or where disclosure is prohibited by law.
Registration of interests
6. Within 28 days of this Code being adopted by the Council, or the member’s election or the co-opted member’s appointment (where that is later), he/she shall register with the Monitoring Officer the interests which fall within the categories set out in
Appendices A and B.
7. Upon the re-election of a member or the re-appointment of a co-opted member, he/she shall within 28 days re-register with the Monitoring Officer any interests in
Appendices A and B.
8. A member shall register with the Monitoring Officer any change to interests or new interests in Appendices A and B within 28 days of becoming aware of it.
Page 2 of 6

9. A member need only declare the existence but not the details of any interest which the Monitoring Officer agrees is a ‘sensitive interest’. A sensitive interest is one which, if disclosed on a public register, could lead the member or a person connected with the member to be subject to violence or intimidation.
Declaration of interests at meetings
10. Where a matter arises at a meeting which relates to an interest in Appendix A the member shall not participate in a discussion or vote on the matter. He/she only has to declare what his/her interest is if it is not already entered in the member’s register of interests or if he/she has not notified the Monitoring Officer of it.
11. Where a matter arises at a meeting which relates to an interest in Appendix A which is a sensitive interest, the member shall not participate in a discussion or vote on the matter. If it is a sensitive interest which has not already been disclosed to the
Monitoring Officer, the member shall disclose he/she has an interest but not the nature of it.
12. Where a matter arises at a meeting which relates to an interest in Appendix B, the member shall not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting.
13. A member only has to declare his/her interest in Appendix B if it is not already entered in his/her register of interests or he/she has not notified the Monitoring Officer of it or if he/she speaks on the matter. If he/she holds an interest in Appendix B which is a sensitive interest not already disclosed to the Monitoring Officer, he/she shall declare the interest but not the nature of the interest.
14. Where a matter arises at a meeting which relates to a financial interest of a friend, relative or close associate (other than an interest in Appendix A), the member shall disclose the nature of the interest and not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting. If it is a ‘sensitive interest’ the member shall declare the interest but not the nature of the interest.
Page 3 of 6

Dispensations
15. On a written request made to the Council’s proper officer, the Council may grant a member a dispensation to participate in a discussion and vote on a matter at a meeting even if he/she has an interest in Appendices A and B if the Council believes that the number of members otherwise prohibited from taking part in the meeting would impede the transaction of the business; or it is in the interests of the inhabitants in the Council’s area to allow the member to take part or it is otherwise appropriate to grant a dispensation.
This Code of Conduct is based on the template produced by the National Association of Local Councils and was adopted by Helmdon Parish Council at its meeting held on 25 July 2012.
Signed________________ dated______________
Councillor John Coatsworth, Chairman
Date of next approval: March 2019
Page 4 of 6

Appendix A
Interests described in the table below.
Subject Description
Employment, office, trade, profession or vocation
Any employment, office, trade, profession or vocation carried on for profit or gain.
Sponsorship Any payment or provision of any other financial benefit (other than from the Council)
made to the member during the 12 month period ending on the latest date referred to in paragraph 6 above for expenses incurred by him/her in carrying out his/her duties as a member, or towards his/her election expenses.
This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
Contracts Any contract made between the member or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners (or a firm in which such person is a partner, or an incorporated body of which such person is a director* or a body that such person has a beneficial interest in the securities of*) and the Council —
(a) under which goods or services are to be provided or works are to be executed; and
(b) which has not been fully discharged.
Land Any beneficial interest in land which is within the area of the Council.
‘Land’ excludes an easement, servitude, interest or right in or over land which does not give the member or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners (alone or jointly with another) a right to occupy or to receive income.
Licences Any licence (alone or jointly with others) to occupy land in the area of the Council for a month or longer.
Corporate tenancies Any tenancy where (to the member’s knowledge)—
(a) the landlord is the Council; and
(b) the tenant is a body that the member, or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners is a partner of or a director* of or has a beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a body where—
(a) that body (to the member’s knowledge) has a place of business or land in the area of the Council; and
(b) either—
(i) the total nominal value of the securities* exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the member, or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
*’director’ includes a member of the committee of management of an industrial and provident society.
*’securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society .
Appendix B
An interest which relates to or is likely to affect:
Page 5 of 6

(i) any body of which the member is in a position of general control or management and to which he/she is appointed or nominated by the Council;
(ii) any body—
(a) exercising functions of a public nature;
(b) directed to charitable purposes; or
(c) one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union)
of which the member of the Council is a member or in a position of general control or management;
(iii) any gifts or hospitality worth more than an estimated value of £50 which the member has received by virtue of his or her office.
Page 6 of 6

HELMDON PARISH COUNCIL
GRIEVANCE & DISCIPLINARY
POLICY
Helmdon Parish Council’s aim is to encourage fairness and development in its staff and their performance, without reference to gender, age, nationality, religion, sexual orientation or any other basis of discrimination.
This document describes the procedures which aim to facilitate a speedy, fair and consistent solution to an individual employee’s employment grievance or disciplinary status. This policy complies with the 2015 ACAS Code of Practise. 1
GRIEVANCE PROCEDURE
This procedure is designed to establish the facts quickly and to deal consistently with grievance issues. No action will be taken until the matter has been fully investigated.
At every stage the parties involved will be informed in writing of what is alleged and will have the opportunity to state their case at an investigatory meeting. They may be represented or accompanied, if they wish, by a trade union representative, friend or work colleague.
A party to the dispute has the right to appeal against any decision.
THE PROCEDURE
An employee who wishes to raise a grievance should notify the chairman and/or vice chairman of the council. The chairman and/or vice chairman of the council shall seek to resolve the matter informally in the first instance.
If informal resolution is not possible or is not effective then a tribunal consisting of the chairman or vice chairman and two other councilors shall conduct a full investigation into the occurrence. The tribunal shall hear the details of the case from each party, and written notes shall be taken of the process. The tribunal shall give written notice of its findings decision to all parties. The tribunal shall also report to the council at its next meeting having first excluded members of the public and press.
APPEALS
An employee who wishes to appeal against a decision must do so to the chairman or vice chairman of the council within five working days. The employer will hear the appeal and decide the case as impartially as possible.
1 http://www.acas.org.uk/media/pdf/f/m/Acas-Code-of-Practice-1-on-disciplinary-and-grievance-
procedures.pdf
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HELMDON PARISH COUNCIL
GRIEVANCE & DISCIPLINARY
POLICY
If, after the appeal procedure, the matter is still not satisfactorily resolved, the services of ACAS
shall be utilised to provide a neutral and professional review.
DISCIPLINARY PROCEDURE
The procedure is designed to establish the facts quickly and to deal consistently with disciplinary issues. No disciplinary action will be taken until the matter has been fully investigated.
At every stage employees will be informed in writing of what is alleged and have the opportunity to state their case at a disciplinary meeting – they may be represented or accompanied, if they wish, by a trade union representative, friend or work colleague.
An employee has the right to appeal against any disciplinary penalty.
THE PROCEDURE
Any Councillor becoming aware of potentially unsatisfactory performance should notify the chairman and/or vice chairman of the council and the chairman and/or vice chairman of the council shall seek to resolve the matter informally in the first instance.
If informal resolution is not possible or is not effective then the chairman and/or vice chairman may move to Stage 1 of the formal procedure. Any such action shall be reported to the council at its next meeting having first excluded members of the public and press.
Stage 1 – first warning
If conduct or performance is unsatisfactory, the employee will be given a written warning or performance note. Such warnings will be recorded, but disregarded after 12
months of satisfactory service.
The employee will also be informed that a final written warning may be considered if there is no sustained satisfactory improvement or change. (Where the first offence is sufficiently serious, for example because it is having, or is likely to have, a serious harmful effect on the organisation, it may be justifiable to move directly to a final written warning.)
Stage 2 – final written warning
If the offence is serious, or there is no improvement in standards, or if a further offence of a similar kind occurs, a final written warning will be given which will include the
HPC Grievance & Disciplinary Policy 3 of 3 Helen du Bois

HELMDON PARISH COUNCIL
GRIEVANCE & DISCIPLINARY
POLICY
reason for the warning and a note that if no improvement results within 2 months, action at Stage 3 will be taken.
Stage 3 – dismissal or action short of dismissal
If the conduct or performance has failed to improve, the employee may suffer demotion, disciplinary transfer, loss of seniority (as allowed in the contract) or dismissal.
GROSS MISCONDUCT
If, after investigation, it is confirmed that an employee has committed an offence of the following nature (the list is not exhaustive), the normal consequence will be dismissal without notice or payment in lieu of notice:
Theft, damage to property, fraud, incapacity for work due to being under the influence of alcohol or illegal drugs, physical violence, bullying and gross insubordination.
While the alleged gross misconduct is being investigated, the employee may be suspended, during which time they will be paid their normal pay rate. Any decision to dismiss will be taken by the employer only after full investigation.
APPEALS
An employee who wishes to appeal against any disciplinary decision must do so to the chairman or vice chairman of the council within five working days. The employer will hear the appeal and decide the case as impartially as possible.
Signed: ___________________________ (Chairman)
Date: ___________________________
Date of next review: March 2019
HPC Grievance & Disciplinary Policy 3 of 3 Helen du Bois

HELMDON
PARISH COUNCIL
HEALTH AND SAFETY POLICY
GENERAL STATEMENT
Helmdon Parish Council recognises and accepts its duty as an employer for providing a safe and healthy working environment for employees, contractors, voluntary helpers and others who may be affected by the activities of the Council.
The Council recognises that, as a public body, its responsibilities extend to the health and safety of members of the public who attend meetings or make use of its services such as the play area for leisure purposes.
The Council will meet its responsibilities under the Health and Safety at Work Act 1974, and will provide, as far as is reasonably practicable, the resources necessary to fulfil this commitment. The allocation of duties for safety matters and the particular arrangements that the Council will make to implement this policy are set out below.
The aim of this policy is to provide as far as is reasonable practicable:
 A safe place of work and a safe working environment.
 Safe facilities for the use of the residents of Helmdon and the wider public.
 Arrangements for considering, reporting and reviewing matters of Health and Safety at work, including regular risk assessments of working activities.
 Systems of work that are safe and without risks to health.
 Specialist technical advice and assistance on matters of Health and Safety when necessary.
 Sufficient information, instruction and training for employees, contractors and voluntary helpers to carry out their work safely.
 Care and attention to the health, safety and welfare of employees, contractors, voluntary helpers and members of the public who may be affected by the council's activities.
ARRANGEMENTS AND RESPONSIBILITIES FOR IMPLEMENTING THE HEALTH AND SAFETY POLICY
Helmdon Parish Council will:
• Be responsible for this policy.
• Ensure safe equipment and supplies are provided to the Clerk, contractors and volunteers.
• Provide adequate Health & Safety training for employees.
• Approve the purchase of adequate Public Liability and Employer’s Liability Insurance.
• Delegate powers to the Proper Officer (the Clerk) to ensure that this Health and Safety policy is implemented correctly.
As the Proper Officer, the Clerk will:
• Make effective arrangements to implement this Health and Safety Policy.
• Keep informed of relevant health and safety legislation.
• Advise the Council on the resources and arrangements necessary to fulfil the Council's responsibilities under this Health and Safety Policy.
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•
•
•
•
•
•
•
•
•
•
•
Ensure that regular risk assessments are carried out on working practices and facilities, with subsequent consideration and review of any necessary corrective/protective measures. All risk assessments to be retained on file.
Ensure that one-off risk assessments are carried out for special events.
Ensure actions that have been approved by the Parish Council to remove, or to mitigate against, risk are carried out.
Ensure that matters of health and safety are discussed at meetings of the Parish Council when necessary.
Ensure that the Council has adequate insurance protection including Employer’s Liability and Public
Liability insurance cover.
Ensure that an official safety inspection is carried out on the Council’s play equipment on an annual basis.
Make effective arrangements to ensure those contractors or voluntary helpers working for the Council comply with all reasonable health and safety requirements. This includes ensuring the all contractors have adequate and up to date Public Liability insurance cover.
Ensure that work activities by the Council do not unreasonably jeopardise the health and safety of members of the public.
Maintain a central record of notified accidents.
If an accident or hazardous incident occurs, take immediate action to prevent a recurrence or further accident and to complete the necessary accident reporting procedure.
Act as the contact and liaison point.
The Clerk, contractors and voluntary helpers will:
• Cooperate fully with the aims and requirements of the Council's Health and Safety Policy.
• Provide proof of adequate Public Liability insurance cover (contractors only) before carrying out any work.
• Comply with work instructions for health and safety.
• Take reasonable care for their own health and safety, use appropriate personal protective clothing where necessary and, where appropriate, ensure that first aid materials are available.
• Take reasonable care for the health and safety of other people who may be affected by their activities.
• Report any accidents or hazardous incidents to the Clerk.
This policy should be considered in conjunction with Helmdon Parish Council’s Risk Management
Policy and Lone Worker Policy.
March 2018
Signed:
Date:
Page
2
Next review due March 2019

HELMDON PARISH COUNCIL
VILLAGE SMALL GRANT POLICY
GRANTS TO VOLUNTARY ORGANISATIONS – GUIDELINES
Helmdon Parish Council will consider applications from groups and organisations which are able to demonstrate a tangible benefit to some or all of its parishioners. These may include sports groups, toddler groups, non-profit making organisations and charities and other village groups.
The deadline for applications is Wednesday 16th May, 2018. Applications must be received by the Parish
Clerk by the closing date together with supporting documentation required. The Parish Clerk may request additional information to allow recommendations to be made to the Parish Council.
When considering applications, the Parish Clerk will indicate whether payment would be made under
Section 137 of the Local Government Act 1972 or any other spending powers. Any grants approved under
Section 137 will not exceed the permissible total allowed.
If an application is successful, payment will be made to the Organisation (not to an Individual) following the
May Parish Council meeting. All applicants will be notified of Parish Council decisions by the Parish Clerk.
Each grant made will be for one financial year; separate applications must be made in future years if further grants are to be sought.
HPC Village Small Grant Policy Helen du Bois

HELMDON PARISH COUNCIL
VILLAGE SMALL GRANT POLICY
GRANT APPLICATION FORM
Please complete in Block capitals
Name of
Organisation
Registered Charity no (if applicable)
Purpose of
Organisation
Total No of
Members
Contact name
No of members in the
Parish
Contact Address Postcode
Telephone: Fax No
Email address: Web Site
Amount of Grant applied for
Purpose of Grant
£
Details of other bodies approached for funding
This application form and a copy of the most recent audited accounts (for all accounts held by the organisation) should be forwarded to the Parish Clerk no later than Wednesday 16th May 2018.
Applications are only considered on an annual basis and only in exceptional circumstances to non-village organisations. The Parish Council has very limited funds and unfortunately cannot make substantial grants available. Other bodies should, therefore, be approached for financial assistance.
This Section for Parish Council use:
Application Reference Number:
Finance Committee Recommendation : Date Received
Amount of Grant £ Decision of Parish Council Meeting
Approved: Yes/No
Cheque/FPS No. Date Sent
HPC Village Small Grant Policy Helen du Bois

Model publication scheme
Model publication scheme
Freedom of Information Act
This model publication scheme has been prepared and approved by the
Information Commissioner. It may be adopted without modification by any public authority without further approval and will be valid until further notice.
This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information
Commissioner.
The scheme commits an authority:
 To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
 To specify the information which is held by the authority and falls within the classifications below.
 To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
 To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
 To review and update on a regular basis the information the authority makes available under this scheme.
 To produce a schedule of any fees charged for access to information which is made proactively available.
 To make this publication scheme available to the public.
 To publish any dataset held by the authority that has been requested, and any updated versions it holds, unless the authority is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the public
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Model publication scheme authority is the only owner, to make the information available for re-use under the terms of the Re-use of Public Sector Information Regulations
2015, if they apply, and otherwise under the terms of the Freedom of
Information Act section 19.
The term ‘dataset’ is defined in section 11(5) of the Freedom of
Information Act. The term ‘relevant copyright work’ is defined in section
19(8) of that Act.
Classes of information
Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
Lists and registers.
Information held in registers required by law and other lists and registers relating to the functions of the authority.
The services we offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:
 Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
 Information in draft form.
 Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.
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The method by which information published under this scheme will be made available
The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
 photocopying
 postage and packaging
 the costs directly incurred as a result of viewing information
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Model publication scheme
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information
Regulations 2015, where they apply, or with regulations made under section
11B of the Freedom of Information Act, or with other statutory powers of the public authority.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.
Written requests
Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.
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DATED
ASSURED SHORTHOLD TENANCY AGREEMENT
relating to Reading Room Cottage, 22 Church Street, Helmdon, Brackley,
Northants
THE PARISH COUNCIL OF HELMDON AS CUSTODIAN TRUSTEE OF THE
READING ROOM HELMDON
and
RUPERT WILLSON
10 Queen Street Place, London EC4R 1BE
www.bwbllp.com

CONTENTS
1. Interpretation …………………………………………………………………………………………………………. 1
2. Grant of the Tenancy ……………………………………………………………………………………………… 2
3. Contents ……………………………………………………………………………………………………………….. 3
4. Rent……………………………………………………………………………………………………………………… 3
5. Use of Property ……………………………………………………………………………………………………… 3
6. Assignment or subletting ………………………………………………………………………………………… 4
7. Repairs and alterations …………………………………………………………………………………………… 4
8. Utilities and outgoings …………………………………………………………………………………………….. 5
9. Landlord's covenants ……………………………………………………………………………………………… 5
10. Default by the Tenant……………………………………………………………………………………………… 6
11. Landlord's right to enter the Property and to display signs …………………………………………… 6
12. Expiry of the Tenancy …………………………………………………………………………………………….. 7
13. Notices …………………………………………………………………………………………………………………. 7
14. Governing law ……………………………………………………………………………………………………….. 8
15. Charities Act 2011 ………………………………………………………………………………………………….. 8
i

THIS TENANCY is made on 2018
Parties
(1)
(2)
THE PARISH COUNCIL OF HELMDON AS CUSTODIAN TRUSTEE OF THE READING
ROOM HELMDON of [address removed] and (address for service) 10A Church Street Helmdon Brackley NN13 5QJ (Landlord).
RUPERT WILLSON of 22 Church Street Helmdon Brackley NN13 5QJ (Tenant).
Agreed terms
1. Interpretation
The following definitions and rules of interpretation apply in this Agreement.
1.1 Definitions:
"Contents"
"First Rent Payment
Date"
"HA 1988"
"Insured Risks"
"Inventory and
Schedule of
Condition"
"LTA 1985"
"Property"
“Reading Room”
"Rent"
"Rent Payment
Dates"
"Tenancy"
"Term"
"Working Day" means the furniture, furnishings and any other items set out in the Inventory and Schedule of Condition.
means 30 March 2018.
means Housing Act 1988.
means fire, explosion, lightning, earthquake, storm, flood, bursting and overflowing of water tanks, apparatus or pipes, impact by aircraft and articles dropped from them, impact by vehicles, riot, civil commotion and any other risks against which the Landlord decides to insure from time to time and
Insured Risk means any one of the Insured Risks.
means the list of Contents and description of the condition of the Property attached to this Agreement and signed by the parties.
means Landlord and Tenant Act 1985.
means Reading Room Cottage, 22 Church Street, Helmdon,
Nr Brackley, Northants.
means the Reading Room premises adjoining the Reading
Room cottage.
means £550 per month.
means the last day of each month.
means the tenancy created under this Agreement and any statutory periodic tenancy arising under section 5(2) of the
Housing Act 1988 or any contractual periodic tenancy that arises after the Term has expired.
means a fixed term of twelve months from and including 30
March 2018.
means any day which is not a Saturday, a Sunday, a bank holiday or a public holiday in England.
217599/0001/7475699/Ver.01
1

1.2 Clause headings shall not affect the interpretation of this Agreement.
1.3 A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality) and that person's legal and personal representatives, successors and permitted assigns.
1.4 Unless the context otherwise requires, words in the singular shall include the plural and in the plural shall include the singular.
1.5 Unless the context otherwise requires, a reference to one gender shall include a reference to the other genders.
1.6 A reference to a statute or statutory provision is a reference to it as amended, extended or re-enacted from time to time.
1.7 A reference to a statute or statutory provision shall include all subordinate legislation made from time to time under that statute or statutory provision.
1.8 A reference to an agreement is a reference to this Agreement.
1.9 A reference to writing or written includes fax and email.
1.10 Any reference to the giving of consent by the Landlord requires the consent to be given in writing, signed by the Landlord.
1.11 Any obligation on a party not to do something includes an obligation not to allow that thing to be done and an obligation to use best endeavours to prevent that thing being done by another person.
1.12 References to clauses are to the clauses of this Agreement.
1.13 A reference to the Landlord includes a reference to the person entitled to the immediate reversion to this Tenancy. A reference to the Tenant includes a reference to its successors in title and assigns.
1.14 Unless otherwise expressly provided, the obligations and liabilities of the parties under this
Agreement are joint and several. This means that where, for example, the Tenant is more than one person, they shall be liable for all sums due under the agreement, not just liable for a proportionate part.
1.15 The obligations of the Tenant arising by virtue of this Agreement are owed to the Landlord.
The obligations of the Landlord are owed to the Tenant.
2. Grant of the Tenancy
2.1 The Landlord lets the Property to the Tenant for the Term.
2.2 This Agreement creates an assured shorthold tenancy under Part I of Chapter II of the HA
1988.
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3. Contents
The Tenant shall keep the Contents in good and clean condition and shall return the
Contents to the Landlord at the end of the Tenancy in the same state (except for fair wear and tear) as detailed on the Inventory and Schedule of Condition.
4. Rent
4.1 The Tenant shall pay the Rent in advance on or before the Rent Payment Dates.
4.2 The Tenant shall pay the first instalment of the Rent on or before the First Rent Payment
Date.
4.3 The Tenant shall pay interest at the rate of 4% per annum above Barclays Bank Plc's base rate on any rent lawfully due that is paid more than 14 days after the date on which it became due. The interest shall be payable from the date the rent should have been paid until the date the rent is actually paid.
4.4 The Tenant shall be in breach of this Agreement if the Tenant fails to pay the Rent in accordance with this clause and the Landlord shall be entitled to use the statutory provisions contained in the HA 1988 or any other statutory remedies available to recover possession of the Property.
4.5 If the Property is damaged or destroyed by an Insured Risk so as to be unfit for occupation and use then, unless the damage or destruction was caused by the wilful actions, negligence or default of the Tenant, payment of the Rent shall be suspended until the Property is fit for occupation and use.
5. Use of Property
5.1 The Tenant shall:
5.1.1 only use the Property as a private dwelling house for the use of the Tenant and his immediate family;
5.1.2 not permit anyone other than the Tenant and his immediate family to occupy the Property without the prior written consent of the Landlord (such consent not to be unreasonably withheld);
5.1.3 ensure that the driveway at the side of the Property is unobstructed and allows not less than a three feet width gap between the wall and any parked vehicle to allow for emergency access and access for wheelchairs to the emergency exits at the rear of the
Reading Room; and
5.1.4 allow access over the driveway at all times by users of the Reading Room and for access to the oil storage areas for the Reading Room and the Property.
5.2 The Tenant shall not use the Property for the purposes of conducting a business.
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5.3 The Tenant shall not keep any pets or any other animals on or in the Property without the prior written consent of the Landlord (such consent not to be unreasonably withheld).
5.4 The Tenant shall not do anything to or on the Property that:
5.4.1 causes a nuisance, annoyance or damage to neighbouring, adjoining or adjacent property, or the owners or occupiers of them;
5.4.2 involves using the Property for immoral or illegal purposes; or
5.4.3 has the effect of invalidating the insurance that the Landlord has taken out in accordance with clause 9.2. The Landlord shall provide the Tenant with a summary of the relevant insurance requirements.
5.5 The Tenant shall send the Landlord a copy of any notice or other communication affecting the Property within seven days of receipt and shall not take any action regarding such notices or communications without the prior consent of the Landlord.
6. Assignment or subletting
The Tenant shall not assign, sublet, part with or share possession of the whole or any part of the Property without the prior written consent of the Landlord (such consent not to be unreasonably withheld).
7. Repairs and alterations
7.1 The Tenant shall keep the interior of the Property clean, tidy and in the same condition as at the start of the Tenancy (except for fair wear and tear).
7.2 The Tenant shall keep the inside and outside of all windows that the Tenant can reasonably reach clean.
7.3 The Tenant shall promptly replace and pay for all broken glass at the Property where the
Tenant, or the Tenant's family or visitors cause the breakage.
7.4 The Tenant shall not cause any blockage to the drains, gutters and pipes of the Property.
This obligation does not require the Tenant to carry out any works or repairs for which the
Landlord is liable under clause 9.5.
7.5 The Tenant shall not make any alteration, addition, or redecorate the Property without the prior written consent of the Landlord.
7.6 The Tenant shall maintain the rear garden and keep it clear of rubbish and weeds and ensure the garden is in a tidy condition and does not interfere with the shed/garage at the back of the garden.
7.7 The Tenant shall test the smoke alarms at the Property and shall report any problems with these to the Landlord.
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8. Utilities and outgoings
8.1 The Tenant shall pay all charges for gas, electricity, water and sewerage services, telephone, cable or satellite television (if the Property has these) used by the Tenant at the Property.
8.2 The Tenant shall comply with all laws and recommendations of the relevant suppliers relating to the use of those services and utilities.
8.3 Where the Tenant allows, either by default of payment or specific instruction, the utility or other services to be cut off, the Tenant shall pay the costs associated with reconnecting or resuming those services.
8.4 The Tenant shall pay for a television licence for the Property if a licence is required.
8.5 The Tenant shall pay the Council tax for the Property.
8.6 If any of the costs in this clause are payable in relation to the Property together with other property, the Tenant shall pay a fair proportion of all those costs.
9. Landlord's covenants
9.1 The Landlord shall provide the Tenant with suitable means of access to and egress from the Property.
9.2 The Landlord shall insure the Property and Contents to their full value against loss or damage by the Insured Risks and shall provide a copy of the insurance cover to the
Tenant if requested. The Landlord's insurance does not cover the Tenant's possessions.
The Tenant is advised to insure the Tenant's own possessions with a reputable insurer.
9.3 The Landlord shall make good any damage caused by an Insured Risk, unless the damage was caused by the wilful actions, negligence or default of the Tenant.
9.4 The Landlord shall allow the Tenant quiet enjoyment of the Property without any interruption by the Landlord.
9.5 In accordance with section 11 of the LTA 1985, the Landlord shall:
9.5.1 keep in repair the structure and exterior of the Property (including drains, external pipes, gutters and external windows);
9.5.2 keep in repair and proper working order the installations in the Property for the supply of water, gas and electricity and for sanitation (including basins, sinks, baths and sanitary conveniences, but not other fixtures, fittings and appliances for making use of the supply of water, gas or electricity); and
9.5.3 keep in repair and proper working order the installations in the Property for space heating and heating water and the smoke alarms.
9.6 The Landlord shall not be required to:
9.6.1 carry out any works or repairs for which the Tenant is liable by virtue of this Agreement; or
9.6.2 keep in repair or maintain anything which the Tenant is entitled to remove from the
Property.
217599/0001/7475699/Ver.01
5

10. Default by the Tenant
10.1 The Landlord reserves the right to re-enter the Property if:
10.1.1 the Rent is unpaid 21 days after becoming payable whether it has been formally demanded or not;
10.1.2 the Tenant is declared bankrupt under the Insolvency Act 1986;
10.1.3 the Tenant has breached the agreement; or
10.1.4 any of the Grounds 2, 8, 10-15 and 17 set out in Schedule 2 of the HA 1988 apply.
This clause 10.1 does not affect any rights of the Tenant under the Protection from
Eviction Act 1977. The Landlord cannot evict the Tenant without a court having first made an order for possession.
10.2 If the Landlord re-enters the Property pursuant to this clause, then the Tenancy shall immediately end. Any right or remedy of the Landlord in respect of any breach of the terms of this Agreement by the Tenant shall remain in force.
10.3 If the Tenant breaches this Agreement or fails to fulfil any of its obligations under this
Agreement, the Tenant shall pay any reasonable costs properly incurred by the Landlord in remedying such breaches or in connection with the enforcement of those obligations.
11. Landlord's right to enter the Property and to display signs
11.1 The Landlord reserves the right for the Landlord, or any person acting on behalf of the
Landlord, to enter the Property on giving at least 24 hours' prior notice in writing to the
Tenant:
11.1.1 to inspect the condition and state of repair of the Property;
11.1.2 to carry out the Landlord's obligations under this Agreement;
11.1.3 to carry out repairs or alterations to the next door premises;
11.1.4 to take gas, electricity or water meter readings;
11.1.5 for any purpose mentioned in this agreement or connected with the Landlord’s interest in the Property or any other property; and
11.1.6 to show prospective tenants or purchasers around the Property.
11.2 The Landlord has the right to retain a set of keys to the Property which shall only be used with the prior consent of the Tenant (except in an emergency).
11.3 The Landlord reserves the right to display a "for sale" or "to let" sign on the Property in the last two months of the Tenancy.
217599/0001/7475699/Ver.01
6

12. Expiry of the Tenancy
12.1 At the end of this Tenancy (howsoever determined), the Tenant shall return the Property and the Contents to the Landlord in the condition required by this Agreement.
12.2 If the Landlord allows the Tenant to remain in the Property after the Term has expired then the Tenancy shall continue as a contractual periodic tenancy on a monthly basis. To end the periodic tenancy, the Tenant shall give the Landlord at least one month's notice in writing. The notice must end on the day before the rent is due.
12.3 The Landlord has the right to recover possession of the Property if:
12.3.1 the Term has expired;
12.3.2 the Landlord has given two months' notice to the Tenant of the Landlord's intention to recover possession of the Property; and
12.3.3 at least six months have passed since the date of this Agreement.
12.4 The Tenant shall provide the Landlord with a forwarding address once the Tenancy has come to an end.
12.5 The Tenant shall remove all personal possessions from the Property once the Tenancy has ended. If any of the Tenant's personal possessions are left at the Property after the
Tenancy has ended, the Tenant shall be responsible for meeting all reasonable removal and storage charges. The Landlord shall remove and store the possessions for a maximum of one month. The Landlord shall take reasonable steps to notify the Tenant at the last known address. If the items are not collected within one month, the Landlord may dispose of the items and the Tenant shall be liable for the reasonable costs of disposal.
The costs of removal, storage and disposal may be deducted from any deposit held.
13. Notices
13.1 Any notice to the Landlord sent under or in connection with this Agreement shall be deemed to have been properly served if:
13.1.1 sent by first class post to the Landlord's address given in clause 13.4;
13.1.2 left at the Landlord's address given in clause 13.4; or
13.1.3 sent to the Landlord's email address stated in the Parties clause.
13.2 Any notice sent to the Tenant under or in connection with this Agreement shall be deemed to have been properly served if:
13.2.1 sent by first class post to the Property;
13.2.2 left at the Property; or
13.2.3 sent to the Tenant's email address stated in the Parties clause.
13.3 If a notice is given in accordance with clause 13.1 or clause 13.2, it shall be deemed to have been received:
13.3.1 if delivered by hand, at the time the notice is left at the proper address;
13.3.2 if sent by first-class post, on the second Working Day after posting;
217599/0001/7475699/Ver.01
7

13.3.3 if sent by email, at 9.00 am on the next Working Day after sending.
13.4 The Landlord's address for service is 10A Church Street, Helmdon, Brackley.NN13 5QJ or such other address as the Landlord may notify from time to time.
14. Governing law
This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.
15. Charities Act 2011
15.1 The Property is held on trust for the Helmdon Reading Room, a non-exempt charity, and this tenancy is not one falling within paragraph (a), (b), (c) or (d) of the Charities Act 2011
so the restrictions on disposition imposed by sections 117 to 121 of that Act apply to the
Property.
15.2 The trustees certify that they have power under the trusts of the charity to effect this disposition and that they have complied with the provisions of sections 117 to 121 of the
Charities Act 2011 so far as applicable to it.
This Tenancy has been entered into on the date stated at the beginning of it.
Signed for and on behalf of the Landlord
……………………………………………………………
Signed by Rupert Willson
……………………………………………………………
217599/0001/7475699/Ver.01
8

Inventory:
The items in the property belonging to the landlord comprise: Fitted carpets and fitted items of furniture in the kitchen and fitted items of bathroom furniture comprising bath with electric shower unit over, basin and toilet.
217599/0001/7475699/Ver.01
9

Schedule of condition:
The property is in a reasonable state of repair with blistering of plaster in the utility room where condensation occurs. Windows to the rear are replacement white plastic double glazed units.
Windows to the front are new leaded-light single-glazed units with secondary sliding double glazing units affixed.
217599/0001/7475699/Ver.01
10

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 28th March, 2018 at 7:30pm
Present : Cllrs Coatsworth, Moody, Wheeler, E. Garner, Thorpe, Vicars and the Clerk (Helen du
Bois).
In attendance: 4 members of the public
1. Apologies for absence
Apologies had been received from Cllrs P. Duncombe and R. Duncombe which were accepted.
2. Declarations of Interest
None.
3. Approval and signature of the minutes of the meeting of 24th January, 2018
The minutes were approved and signed without amendment.
4. Matters arising
Item 4 (18): Outstanding Action: Cllr Coatsworth to arrange when the weather improves.
Item 5: Outstanding Action: Cllrs Coatsworth and Wheeler to complete when the weather improves.
Item 12: The Clerk explained that the cost for the streetlight survey had increased to £340 +VAT.
It was resolved to accept the quotation but to remain with E.On for streetlight maintenance until the lighting survey has been carried out.
Action: The Clerk to instruct Aylesbury Mains to carry out the survey.
Item 13: Cllr Moody confirmed that the working group will have met before the Annual Parish
Meeting.
Action: Cllr Moody to arrange the meeting.
Item 20: Cllr Coatsworth confirmed that the next meeting of the Communications Working Group will be held before the Annual Meeting.
Action: Cllr Coatsworth to arrange the meeting.
5. To fill by co-option the casual vacancy on the Council
There were no candidates so it was agreed to re-advertise the role in advance of the next meeting on 23rd May, 2018.
6. Open Forum
The Chairman invited questions on any subject:
 A member of the public expressed concern at the high level of dog mess in the churchyard. Cllr
Moody mentioned a scheme being run in Daventry where incidents of fouling were highlighted with fluorescent paint and flags – it had been shown to reduce the problem over time. It was resolved to purchase the paint and flags on behalf of the Friends of Helmdon Churchyard.
Action: Cllr Moody to provide the details of the paint and the Clerk to purchase.
A request was made to re-position the litter sign located near the Helmdon wall.
Action: Cllr Coatsworth to reposition the sign.
Page
100

Minutes of the Ordinary meeting of Helmdon Parish Council 28th March, 2018 Author: Helen du Bois, Clerk

 A member of the public enquired about Neighbourhood Watch. Cllr Coatsworth explained that the Neighbourhood Alerts scheme was being re-designed and would be re-launched in the near future.
 A member of the public expressed concern about the high levels of litter near the top of Station
Road.
7. To receive an update regarding flooding related issues including a. Grange Lane
Cllr Coatsworth confirmed that a contractor working for Badnell Properties is due to clean out the pipe on 9th April, 2018.
b. Groundwater Monitoring
The Flood and Water Management Team at NCC have received permission to locate the borehole at
Redlands Farm and it is due to be installed in the near future. The information recorded will be shared with the Council.
c. Pathfinder 2 Project
Cllr Thorpe explained that the Flood Warden training has been rescheduled to Sept 2018.
8. To receive the Clerk’s report
The Clerk gave a brief summary of recent progress:
 The Council were successful in their application for a grant from the Transparency Fund, and received £1136.34 at the beginning of March 2018. This is to go towards the cost of the new website.
 The Council had received notification of the total New Homes Bonus allowance for 2018/19 –
£15,716.39 – this excludes the £4950 already awarded for the VAS.
 The Allotment tenants have been consulted about the forthcoming rental increase and all have confirmed that they will continue to rent their plots. At present, there are no vacant plots.
 The School have shared their recent playground inspection report with the Council. It was agreed to wait until the Council’s more detailed inspection is carried out in June before taking any action.
 Cllr Coatsworth has submitted the Council’s entry into the Northants ACRE Village of the Year
2018 competition. It was agreed to schedule the next village clean-up for Sunday 29th April.
Action: Cllr Thorpe to see if members of the village café committee would be kind enough to run refreshments again. The Clerk to request the litter picking kit for 29th April and advertise the event in the village.
9. To receive an update on the Speed Radar (VAS)
Cllr Vicars had already circulated a report of data collected by the VAS since installation. The VAS
has been recording data from 29th January 2018 and the display has been active since 6th March
2018. The reports show that the VAS has had some impact on reducing average speeds of drivers coming into the village but there are still incidents of speeds of up to 45mph.
The unit is also tracking the speed of vehicles leaving the village and the data shows that some vehicles do travel above 30mph as they go up the hill towards Upper Court. There was discussion about what could be done to reduce the speed of vehicles entering and leaving the village, particularly as they pass by Upper Court and Station House. Cllr Vicars explained that it is possible to see the captured speed data in real time and it was agreed to carry out an exercise in the near future to identify the types of vehicles that travel above the speed limit.
Minutes of the Ordinary meeting of Helmdon Parish Council 28th March, 2018 Author: Helen du Bois, Clerk
Page
10. Finance:
a. To receive the Financial statement:
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £17,687.37 on 28th March, 2018 and an expected balance of £11,212.21 once invoices have been paid.
101
Cllr Vicars explained that the Speed Radar working group still have some concerns about the effectiveness of the VAS unit and have contacted Coeval for further assistance.
Action: Cllr Coatsworth to receive training on operating the VAS unit. Cllrs Vicars and
Coatsworth to re-position the display at an appropriate time so that it displays to traffic leaving the village.

b. To note payments received and consider invoices to be paid
It was resolved to pay the following invoices:
PAYEE DESCRIPTION TYPE AMOUNT STATUTORY PROVISION
Greatworth
Parish Council
50% contribution to Clerk’s
Parish Online Training
BACS
£18.00
Local Government Act 1972, s111 (1)
Legal Fees (Land Transfer)
Speed Radar
Wages
BACS
BACS
£558.14
£4951.47
£878.61
Local Government Act 1972, s111 (1)
3
LGSS Law
Coeval
Staff
4 Staff Expenses BACS
£30.97
5 E.On Streetlight Repairs BACS £37.97
£6,475.16
1
2
BACS
Total
Road Traffic Regulation Act 1984, s72
Local Government Act 1972, s112 (2)
Local Government (Financial Provisions) Act
1963, s5
Parish Councils Act, 1957, s3
c. To note the annual increase of the Clerk’s salary to SCP21 from 1st April, 2018
This was noted.
11. To consider the new Reading Room tenancy agreement
The Council reviewed the new draft tenancy agreement. Concern was expressed that the Parish
Council is named as Landlord rather than the Reading Room Management Committee (RRMC). It was agree to contact the RRMC to request that they be added as a third party with management responsibility for the tenancy.
Action: The Clerk to inform the RRMC of the Parish Council’s concerns with the agreement.
12. To approve the works required on the laurel trees on Jenner’s Piece
The Clerk had received two quotes for the work. It was resolved to accept the quotation from H.
Tims Environmental Services.
Action: The Clerk to instruct H. Tims Environmental Services.
13. To approve the purchase of a kissing gate
The Clerk explained that the price of kissing gates had risen over the past 18 months and the NHB
grant the Council secured last year will no longer cover the total cost – the NHB Grants team at
SNC have advised the Council to reapply. It was resolved to instruct Mr Tims to purchase the gate
+ parts from his contractor, and to then invoice the Parish Council for the full amount.
Action: The Clerk to notify Mr. Tims and submit a new application for a New Homes Bonus grant.
14. To review and approve the following documents :
a. Code of Conduct b. Asset Register c. Health & Safety Policy d. Grievance and disciplinary Policy e. Publication Scheme
Cllr Vicars requested that the Asset Register be amended to include the VAS and related equipment. All other documents were approved without amendment and signed by Cllr Coatsworth.
Action: The Clerk to update the asset register.
17. note the decisions of the Planning Committee since 24th January, 2018
Cllr Coatsworth gave a summary of the meeting held on 5th March 2018.
Minutes of the Ordinary meeting of Helmdon Parish Council 28th March, 2018 Author: Helen du Bois, Clerk
Page
16. To receive a report from the Health & Safety officers
Cllr Coatsworth presented the most recent report. He explained that he had been approached by the Fellowship group who wished to purchase a new bench for the village. It was suggested that the Fellowship bench could replace the existing bench on The Green which is need of extensive repair. This was approved.
Action: Cllr Coatsworth to discuss this with the Fellowship.
102
15. To receive an update from the website working group
Cllr Vicars gave an update on a project kick-off meeting that the website working group had with
Tina Britt of 2commune. The group have their first training session after Easter.

18. To consider renewing the Council’s membership of ACRE
This was approved.
Action: The Clerk to renew membership.
19. To confirm the approach for the 2018 Village Small Grant Scheme
It was resolved to accept applications for the 2018 Small Grant Scheme from 1st -30th April, 2018
and for the applications to be reviewed at the meeting of the Finance Committee on 10th May,
2018.
Action: The Clerk to finalise the grant form and publicise the application dates.
20. To approve the purchase of a water pump for the allotments
Cllr Wheeler had provided details of the parts required and the costs – this purchase was approved.
Action: Cllr Wheeler to purchase the required parts and then submit expenses to the next meeting of the Parish Council.
21. To receive an update on the War Memorial
Cllr Coatsworth explained that he had scheduled a visit to Harborough Stone to finalise requirements and place the order for the repair work.
22. To receive an update on the Flag for Helmdon project and to approve the purchase of a new Northamptonshire County flag
Cllr Moody revealed the results of the flag vote. There was discussion about the approach used for the vote and it was agreed that the Annual Parish Meeting will be a good opportunity to ask residents for feedback. The Council all agreed that it is important that the design is carefully considered and that the chosen flag has the support of residents.
The Council approved the purchase of a hand sewn Northamptonshire County flag.
Actions: Cllr Moody to review the winning design with the Flag Institute. The Clerk to purchase the Northamptonshire County flag.
23. To finalise the arrangements for the Annual Parish Meeting
The Clerk confirmed that Cllr Morris will be attending. It was agreed that there would be presentations on the VAS, the village flag design and the new Parish Council website.
Cllr Coatsworth proposed a leaflet drop to promote the meeting.
Action: The Clerk to send suggested format for the advertising leaflet to Cllr Coatsworth. The
Clerk to purchase food and Cllr Coatsworth to purchase drinks for the evening.
24. Councillor questions
None.
25. Close
The meeting closed at 9:50pm.
Signed________________ dated______________
Page
103
Councillor John Coatsworth, Chairman
Minutes of the Ordinary meeting of Helmdon Parish Council 28th March, 2018 Author: Helen du Bois, Clerk

Appendix A
HELMDON PARISH COUNCIL FINANCE REPORT 28/03/18 – AMENDED 1
Accounts:
Balance of Unity Trust account as of 28/03/18:
Expected balance once payments and invoices settled:
£17,687.37
£11,212.21
Payments out since 24/01/18
1
2
3
4
5
6
7
8
31-Jan-18
2-Ma-y31- 31-Jan-18
Jan-18
2-Feb-18
7-Feb-18
16-Feb-18
2-Mar-18
16-Mar-18
28-Mar-18
P. Tibbetts
SLCC
OPUS
2commune
Lloyds (Payment Card)
OPUS
Lloyds (Payment Card)
Northants ACRE
Donation
CiLCA Registration Fee
Electricity Supply
Website set-up
Playground swings
Electricity Supply
Multipay Card charge
Village of the Year entry fees
BACS
BACS
DD
BACS
DD
DD
DD
300087
Total
£50.00
£250.00
£122.66
£2220.00
£236.20
£101.05
£3.00
£30.00
£3137.41
Transparency Fund BACS
Total
£1136.34
£1136.34
Payments in since 24/01/18
1 8-Mar-18 NCALC
Invoices to be settled on 28/03/2018
PAYEE DESCRIPTION TYPE AMOUNT
Greatworth
Parish Council
50% contribution to Clerk’s
Parish Online Training
BACS £18.00
3
LGSS Law
Coeval
Staff
Legal Fees (Land Transfer)
Speed Radar
Wages
BACS
BACS
BACS
£558.14
£4951.47
£878.61
4 Staff Expenses BACS £30.97
5 E.On Streetlight Repairs BACS
Total
£37.97
£6,475.16
1
2
STATUTORY PROVISION
Local Government Act 1972, s111 (1)
Local Government Act 1972, s111 (1)
Road Traffic Regulation Act 1984, s72
Local Government Act 1972, s112 (2)
Local Government (Financial Provisions) Act
1963, s5
Parish Councils Act, 1957, s3
2017/18 Day Book Current
Transaction
Date
Invoice No. Invoice
Date
Transactio n No.
Transaction or Cheque
Cleared date
Payee
28-Mar-18
Total
Received
Item Description
DR CR
36304.77 25092.56 28-Mar-18 Totals
24-Jan-18
24-Jan-18
24-Jan-18
24-Jan-18
24-Jan-18
31-Jan-18
31-Jan-18
24-Jan-18
02-Feb-18
07-Feb-18
16-Feb-18
02-Mar-18
08-Mar-18
14-Mar-18
16-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
28-Mar-18
Balance B/Fwd 2016
Reading Room Noticeboard
Streetlight Maintenance
Staff wages
Expenses
School Bin empyting
Donation
CiLCA registration fee
Room rental
Electricity Supply
Website set-up
Playground swings
Electricity Supply
Transparency Code grant
Village of the Year entry fees
Service charge for payment card
50% of Parish Online training
Legal Fees
Speed Radar
Staff wages
Expenses
Streetlight Repairs
14012
79816
15-Dec-17
14-Dec-17
2429 17-Jan-18
199
63563575
1358
16-Oct-17
18-Jan-18
30-Jan-18
63731978 15-Feb-18
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300086
DD
BACS
DD
DD
6613
125553
277
21-Jan-18
02-Feb-18
31-Jan-18
300087
DD
BACS
BACS
BACS
80803 31-Jan-18 BACS
28-Mar-18
02-Feb-18
Greenbarnes Ltd
E.On
H du Bois
H du Bois
Marcus Young
Philip Tibbetts
SLCC
Reading Room
OPUS
2commune
Lloyds
OPUS
NCALC
ACRE
Lloyds
Greatworth Parish Council
LGSS Law
Coeval
H du Bois
H du Bois
E.On
Total Paid
14609.87
768.23
124.93
878.61
21.99
76.80
50.00
250.00
137.50
112.66
2220.00
236.20
101.05
1136.34
30.00
3.00
18.00
558.14
4951.47
878.61
30.97
37.97
Balance
Bank
Reco nciled
Bank
16584.03 11212.21
14609.87
20793.77
20668.84
19790.23
19768.24
19691.44
19641.44
19391.44
19253.94
19141.28
16921.28
16685.08
16584.03
17720.37
17690.37
17687.37
17669.37
17111.23
12159.76
11281.15
11250.18
11212.21
37
37
37
37
37
37
37
38
38
38
38
39
Amended by the Clerk on 28th March, 2018 to include cheque no. 300087 for Northants ACRE £30.00
Minutes of the Ordinary meeting of Helmdon Parish Council 28th March, 2018
Code
-1136.34
30.00
3.00
18.00
558.14
4951.47
878.61
30.97
37.97
210
103
402
403
207
803
406
408
101
410
203
101
904
502
411
406
412
805
402
403
102
Page
1
Current Account
104
2017
Author: Helen du Bois, Clerk

2017/18 Day Book Budget
2017-2018
Code Budget Actual
100 Lighting
101 Electricity Supply
102 Streetlight repairs
103 Streelight maintenance
104 Electricity Other
EXPENDITURE
1416.44
900.00
100.00
416.44
1473.75
1129.89
31.64
312.22
-57.31
-229.89
68.36
104.22
200 Parks & Open Spaces
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance for War Memorial and Pump Garden
206 Village Bulbs
207 Bin emptying
208 Allotment maintenance
209 General maintenance
210 Noticeboards
3525.00
1800.00
45.00
300.00
350.00
2814.01
1144.99
45.00
364.83
350.00
710.99
655.01
400 General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
-64.83
205.00
640.19
50.00
616.00
200.00
-105.00
-640.19
8647.98 10572.36 -1924.38
282.00
5251.48
150.00
267.00
5271.67
188.28
15.00
-20.19
-38.28
1300.00
200.00
500.00
142.50
100.00
150.00
72.00
500.00
1272.57
352.00
618.22
137.50
1850.00
110.00
505.12
27.43
-152.00
-118.22
5.00
100.00
-1700.00
-38.00
-5.12
500 Grants awarded
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
600 Burial Grounds
1400.00
1350.00
50.00
1372.08
1342.08
30.00
27.92
7.92
20.00
400.00 400.00
601 Churchyard Maintenance
602 Contingency
400.00 400.00
15389.42 16632.20 -1242.78
700 Miscellaneous 2243.10 6235.48
701 Vat Paid 2243.10
Total Regular Expenditure
800 Projects for 2017/18
801 War Memorial Repairs
802 War Memorial Garden Renovations
803 Flagpole & Bench Project
804 Flood Prevention
805 Speed Radar
806 Pump Garden Renovations
807 Dog Waste Bins
50.00
680.00
200.00
100.00
Remaining
64.00
9335.00
1200.00
525.00
1000.00
6217.26
5000.00
950.00
660.00
4126.22
791.67
873.78
158.33
660.00
Total Expenditure inc VAT 15389.42 25092.56 4992.70
495.00
804.37
300 Sinking Fund
3117.74
1200.00
30.00
195.63
Total in fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Other
500.00 3006.49
1000.00
504.46
1416.67
1800.00
1100.98
120.00
100.00
900 INCOME
1000 MISCELLANOUS INCOME
17074.00
160.00
7210.00
240.00
2786.41
20100.41
1533.99
1001 Misc Transfers In
1002 Vat Repayment 1533.99
Total Working Income 21634.40
Balance -3458.16
Minutes of the Ordinary meeting of Helmdon Parish Council 28 March, 2018 th Author: Helen du Bois, Clerk
105
Total Regular Income
17074.00
Page
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations