Council Meeting, 28 November 2018

HELMDON PARISH COUNCIL
MINUTES
of the Ordinary meeting of Helmdon Parish Council, held in the Reading Room,
Church Street, Helmdon on Wednesday 28th November, 2018, at 7:30pm.
Present: Cllrs Coatsworth, Wheeler, Thorpe, Gray, P. Duncombe, R. Duncombe, Stott and the
Clerk (Helen du Bois). Cllr Moody joined the meeting at 9pm.
In attendance: 1 member of the public
1. Apologies for absence
Apologies had been received from Cllrs Garner and Moody which were accepted.
2. Declarations of Interest
None.
3. Approval and signature of the minutes of the Ordinary meeting of 26th September,
2018
The minutes were approved and signed without amendment.
4. Matters arising
Item 4 (18): Outstanding Action: Cllr Coatsworth to arrange for the telegraph poles to be capped.
Item 4(5): Outstanding Action: Cllrs Coatsworth and Wheeler to enlarge the size of the flowerbed at the Helmdon Wall.
Item 4 (13): The school had stated that the Parish Council is responsible for maintaining the trees/bushes adjacent to the play equipment. Cllrs Wheeler and Stott kindly agreed to cut them back. Action: Cllrs Wheeler and Stott to prune next to the play equipment.
5. Open Forum
The Chairman invited questions on any subject:
 A member of the public asked whether the council had met with the Reading Room
Committee. It was confirmed that a meeting has been arranged.
6. To receive the Clerk’s report
The Clerk confirmed that the Council had received authorisation from Highways for the three dog waste bins and was awaiting confirmation of total costs from Marcus Young Ltd. It was resolved that if the total cost for the work was less than £555 then the Clerk could proceed.
Action: The Clerk to progress with the installation.
DESCRIPTION
TYPE
AMOUNT
STATUTORY PROVISION
E.On
Aylesbury Mains
Helmdon Reading Room
Staff
Streetlight Maintenance
Streetlight column repairs
Room rental (Apr 18 – Sept 19)
Wages
BACS
£124.93
£98.40
£70.00
£1017.74
Parish Councils Act 1957, s3
BACS
BACS
BACS
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
Parish Councils Act 1957, s3
LGA 1972, s111 (1)
LGA 1972, s112 (2)
Author: Helen du Bois, Clerk
Page
1
2
3
4
PAYEE
135
7. Finance:
a. To receive the financial statement and consider invoices to be paid
The Clerk presented the latest financial statement (see appendix A). The report showed a balance of £23,108.95 on 22nd November, 2018 and an expected balance of £19,794.23 once invoices have been paid.
It was resolved to pay the following invoices:
5
6
7
8
9
10
Staff
4th Corner Landscaping
Helmdon Primary School
2Commune
LGSS Law
[address removed]
Expenses
Grass Cutting
School field rental
Website hosting fee
Fees for Land transfer
Banbury Bus (50% share)
BACS
BACS
BACS
BACS
BACS
BACS
Total
£34.00
£562.25
£350.00
£840.00
£27.40
£190.00
£3314.72
LGA (Financial Provisions) 1963, s5
Open Spaces Act 1906, s14
Open Spaces Act 1906, s14
LGA 1972, s111 (1)
LGA 1972, s111 (1)
LGA 1972, s137
The Clerk confirmed that the payment to E.On for streetlight maintenance would be the last as the Council had given notice. Aylesbury Mains will be responsible for repairs in the future – as they charge a call out fee it was agreed that they would not be called until two or more street lights were broken each time.
b. To receive a statement from the Internal Controls Councillor
Cllr Thorpe met with the Clerk on 12th November 2018 and scrutinized the accounts using the
ICC Checklist. He confirmed that all was in order.
c. To consider the retention of Northants CALC as the Council’s Data Protection
Officer in 2019/20
It was resolved to continue using Northants CALC’s DPO services at a cost of £10 per annum.
Action: The Clerk to inform Northants CALC.
8. To receive an update from the Finance Committee meeting of 8th November, 2018 and consider their recommendations regarding the www.helmdon.com domain name.
Cllr Coatsworth gave a summary of the meeting. It was agreed accept the Finance Committee’s recommendations to renew the www.helmdon.com domain name and email forwarding service for a further year at a cost of $86.45.
Action: Cllr Moody to proceed with the renewal.
9. To receive an update from the Helmdon Presents… Children’s Film Club
Cllr Gray gave an update on how the Children’s Film club had spent the grant that the club received from the Parish Council earlier this year. For full details please see Appendix B.
10.To consider the purchase of further Neighbourhood Watch signs from SNAST
It was resolved to not purchase any further signs at present.
11.To note the decisions of the Planning Committee since 26th September, 2018
Cllr Coatsworth gave a summary of the decisions made in the meetings of the Planning Committee on 23rd October, 2018 and 13th November, 2018.
12.To consider the response to the SNC consultation regarding future New Homes Bonus grants.
The Council resolved to respond to the consultation by selecting no change in the present arrangements for allocation of grant funding.
Action: Cllr Coatsworth to submit the response.
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
Author: Helen du Bois, Clerk
Page
14.To review the village facility project information event and analysis of questionnaires
It was agreed that the information event had gone well, it was well attended and that there had been a good level of engagement. The Council would like to thank everyone who attended and supported the event.
The feedback from the 120 completed questionnaires was reviewed. Full results of the questionnaires can be found on the website:
https://www.helmdonparishcouncil.gov.uk/news/2018/11/the-results-are-in
Cllr R. Duncombe explained that the Website administrator group had also met recently to review the feedback given about the new website.
136
13.To consider a request to import historic Blackpits monitoring data into www.helmdonparishcouncil.gov.uk
This was approved on the assumption that the total cost will be less than £60.00.
Action: The Clerk to inform the website administrators.
15.To consider the next steps relating to the village facility project
Cllr Coatsworth informed the council that it is likely that the landowners will be submitting a planning application for the housing development in the near future. It was agreed that all future meetings with the landowner should be held in public and a new committee will be set up to manage the land acquisition.
Actions: Cllr Coatsworth to draw up draft terms of reference for the new committee for consideration at the next council meeting on January 23rd, 2019. Committee members will be appointed at the next meeting.
Cllr Coatsworth explained that the pre-application for a village facility had been submitted but there had been no response to date. It was resolved to set up a working group to gather information for a feasibility study. The group members will be Cllrs P. Duncombe, Stott, R. Duncombe, Garner and
Coatsworth – non-council members will be co-opted when needed.
Action: Cllr Coatsworth to organise the first meeting of the working group.
16.To receive the report on the Tiffield community transport scheme and consider the next steps.
Cllr Gray presented a report on the Gayton & Tiffield community minibus – see Appendix C for more details. Cllr Moody explained that Cogenhoe & Whiston Parish Council run a similar successful scheme that would be worth investigating further.
The Clerk mentioned that Syresham PC had approached with an idea for a community minibus to be shared by the surrounding villages. It was agreed that this may be of interest to Helmdon residents.
Action: The Clerk to continue contact the clerk of Syresham PC to express interest in the project.
Cllr Moody joined the meeting at this point.
17. To consider an invitation to join the Community Speedwatch 2019 program
It was resolved to accept the invitation. Cllr Moody volunteered to coordinate the program.
Action: Cllr Moody to accept the invitation to join the 2019 program and present further information about the program to the Council at the next meeting.
18. To confirm the dates of main meeting in 2019
It was agreed that meeting dates for 2019 will be January 23rd, March 27th, May 22nd, July 24th,
September 25th and November 27th. The Annual Parish meeting is provisionally booked for April
24th.
19. Councillor questions
Cllr Gray enquired as to whether the Remembrance Sunday commemoration held at the war memorial each year could be altered so that it is more inclusive.
Action: Cllr Coatsworth to raise the suggestion with the organisers of the commemoration.
Cllr Moody requested that the Council write a letter of thanks to the administrators of the new village website.
Action: Cllr Coatsworth to write.
Cllr Wheeler asked if the Council could be presented with an update on the data recorded by the speed indicator device.
Action: Cllr Coatsworth to present an update in the next meeting on January 23rd, 2019
Cllr Coatsworth explained that Mr P. Burns had kindly purchased this year’s Remembrance wreath on behalf of the Parish Council and requested that due thanks be recorded in the meeting minutes.
dated______________
Page
Signed________________
137
20.Close
The meeting closed at 9:40pm. The next meeting of the full Council will be Wednesday 23rd
January, 2019.
Councillor John Coatsworth, Chairman
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
Author: Helen du Bois, Clerk
Appendix A
FINANCE REPORT 28/11/18
Accounts:
Balance of Unity Trust account as of 22/11/18:
Expected balance once payments and invoices settled:
£23,108.95
£19,794.23
Payments out since 27/09/18
1
28-Sep-18
BHIB Insurance Brokers
Insurance
BACS
£561.56
2
30-Sep-19
Unity
Service Charge
DD
£18.00
3
2-Oct-18
OPUS
Electricity Supply
DD
£83.63
4
16-Oct-18
Lloyds (Payment Card)
Multipay Card charge
DD
£3.00
5
2-Nov-18
OPUS
Electricity Supply
DD
£93.88
6
16-Nov-18
Lloyds (Payment Card)
Multipay Card charge
DD
Total
£3.00
£763.07
Payments in since 27/09/18
1
27-Sep-18
War Memorials Trust
Grant
BACS
£890.00
Total
£890.00
Invoices to be settled on 28/11/2018
PAYEE
DESCRIPTION
TYPE
AMOUNT
STATUTORY PROVISION
1
E.On
Streetlight Maintenance
BACS
£124.93
Parish Councils Act 1957, s3
2
Aylesbury Mains
Streetlight column repairs
BACS
£98.40
Parish Councils Act 1957, s3
3
Helmdon Reading Room
Room rental (Apr 18 – Sept 19)
BACS
£70.00
LGA 1972, s111 (1)
4
Staff
Wages
BACS
£1017.74
5
Staff
Expenses
BACS
£34.00
6
4 Corner Landscaping
Grass Cutting
BACS
£562.25
LGA 1972, s112 (2)
LGA (Financial Provisions) 1963, s5
Open Spaces Act 1906, s14
7
Helmdon Primary School
School field rental
BACS
£350.00
Open Spaces Act 1906, s14
8
2Commune
Website hosting fee
BACS
£840.00
LGA 1972, s111 (1)
9
LGSS Law
Fees for Land transfer
BACS
£27.40
LGA 1972, s111 (1)
10
[address removed]
Banbury Bus (50% share)
BACS
£190.00
LGA 1972, s137
Total
£3314.72
Page
138
th
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
Author: Helen du Bois, Clerk
2018/19 Day Book Current
Invoice No.
Invoice
Date
Transactio n No.
Transaction or Cheque
Cleared date
22-Nov-18
03-Apr-18
17-Apr-18
20-Apr-18
20-Apr-18
20-Apr-18
23-Apr-18
25-Apr-18
30-Apr-18
30-Apr-18
30-Apr-18
02-May-18
16-May-18
16-May-18
16-May-18
21-May-18
23-May-18
6859
03-Apr-18
23-May-18
6859
03-Apr-18
23-May-18
81825
16-Mar-18
23-May-18
5830
20-Apr-18
23-May-18
23-May-18
23-May-18
23-May-18
801144
30-Apr-18
23-May-18
7043
03-May-18
23-May-18
216
25-Apr-18
23-May-18
23-May-18
23-May-18
23-May-18
23-May-18
23-May-18
23-May-18
24-May-18
24-May-18
25-May-18
02-Jun-18
18-May-18
04-Jun-18
11-Jun-18
30-Jun-18
02-Jul-18
64420292
02-Jul-18
64420292
17-Jun-18
16-Jul-18
17-Jul-18
277
31-Jan-18
25-Jul-18
INV-0217
21-May-18
25-Jul-18
5910
20-May-18
25-Jul-18 JennersPiece1 22-May-18
25-Jul-18
18206
17-May-18
25-Jul-18
INV-0220
11-Jun-18
25-Jul-18
5984
20-Jun-18
25-Jul-18
25-Jul-18
83566
08-Jun-18
25-Jul-18
25-Jul-18
25-Jul-18
401418
30-Jun-18
25-Jul-18
139971
3rd Jul 18
25-Jul-18
1009
21-Jun-18
25-Jul-18
8
17-Jul-18
25-Jul-18
02-Aug-18
64606051
15-Aug-18
16-Aug-18
17-Aug-18
22-Aug-18
24-Aug-18
24-Aug-18
03-Sep-18
14-Sep-18
17-Sep-18
21-Sep-18
26-Sep-18
6079
20-Jul-18
26-Sep-18
26-Sep-18
6150
20-Aug-18
26-Sep-18
1679
05-Sep-18
26-Sep-18 34UG036-0001 03-Sep-18
26-Sep-18
26-Sep-18
26-Sep-18
6230
20-Sep-18
27-Sep-18
28-Sep-18LCO[phone number removed] 01-Oct-18
30-Sep-18
02-Oct-18
64960847
16-Oct-18
02-Nov-18
65139571
18-Oct-18
16-Nov-18
28-Nov-18
85615
20-Sep-18
28-Nov-18
18474
28-Nov-18
224/232
28-Nov-18
28-Nov-18
28-Nov-18
6311
20-Oct-18
28-Nov-18 E2047002435
05-Nov-18
28-Nov-18
1734
07-Nov-18
28-Nov-18
150959
01-Nov-18
28-Nov-18
20-Nov-18
DD
DD
DD
BACS
BACS
BACS
BACS
CHEQUE
BACS
BACS
DD
DEBIT CARD
DD
CHEQUE
DEBIT CARD
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
300088
300089
300090
300091
300092
300093
300094
BACS
DEBIT CARD
DEBIT CARD
DEBIT CARD
DD
DD
BACS
DD
BACS
BACS
DD
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
DD
DD
BACS
BACS
BACS
DD
BACS
DD
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
DD
DD
DD
DD
DD
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
BACS
23-Apr-18
18-Jun-18
31-May-18
31-May-18
31-May-18
31-May-18
31-May-18
31-May-18
31-May-18
31-May-18
31-May-18
25-Jun-18
27-Jun-18
27-Jun-18
21-Jun-18
02-Jul-18
27-Jun-18
25-Jul-18
02-Jul-18
18-Jun-18
18-Jun-18
18-Jun-18
Payee
22-Nov-18
Item Description
Total Received
Total Paid
Balance
Totals
DR
41316.70
CR
21522.47
19794.23
Balance B/Fwd 2016
Opus Energy
Electricity Supply
Lloyds
Service charge for payment card
SNC
Precept
SHEPHERD
Allotment Rental
WHEELER
Allotment Rental
VINCENT
Allotment Rental
WHITE
Allotment Rental
CLARKE
Allotment Rental
NASH
Allotment Rental
KING
Allotment Rental
Opus Energy
Electricity Supply
BannerBox.co.uk
Northamptonshire Flag
Lloyds
Service charge for payment card
DU BOIS, GOODMAN,BLAKE
Allotment Rental
Amazon
Water Pump
NCALC
Internal Audit Fees
NCALC
Membership Fees
E.On
Streetlight Maintenance
4th Corner Landscaping
Grass Cutting
ACRE
Membership Fees
H du Bois
Office Expenses
H du Bois
Staff wages
Wicksteed
Playground maintenance
NCALC
GDPR Training
Helmdon Reading Room
Room Rental (Oct 17-Mar 18)
Friends of Helmdon Churchyard Village Grants 2018
Helmdon Presents
Village Grants 2018
The Helmdon Fellowship
Village Grants 2018
Helmdon Reading Room
Village Grants 2018
Bridge Players
Village Grants 2018
1st Helmdon Rainbows
Village Grants 2018
Whistley 2000 Scouts
Village Grants 2018
Amazon
Office Supplies
Amazon
Welcome Pack folders
SLCC
Membership Fees
Opus Energy
Electricity Supply
Lloyds
Service charge for payment card
[address removed]
Unity
Service charge
BRINKLOW
Allotment Rental
Opus Energy
Electricity Supply
Lloyds
Service charge for payment card
Coeval
SID
Mobile Caretaking Services
Playground maintenance
4th Corner Landscaping
Grass Cutting
H. Tims Environmental Services Laurel hedge maintenance
Aylesbury Mains
Streelight Inventory
Mobile Caretaking Services
Bench & Noticeboard Maintenance
4th Corner Landscaping
Grass Cutting
H du Bois
Staff wages
E.On
Streetlight Maintenance
H du Bois
Office Expenses
John Coatsworth
Expenses (APM drinks)
Wicksteed
Playground Inspection
LGSS Law
Legal Fees
Harborough Stone Ltd
War Memorial Repairs
Playscapes Designs Ltd
Playground Repairs
SNAST
Donation
Opus Energy
Electricity Supply
HMRC
VAT Refund
Lloyds
Service charge for payment card
ICO
Membership Fees
CPRE
Membership Fees
Friends of Helmdon Churchyard Annual Grant
St Mary Magdalen
Village Grant
Opus Energy
Electricity Supply
SNC
Precept
Lloyds
Service charge for payment card
SNC
NHB payment Speed Radar
4th Corner Landscaping
Grass Cutting
Steve Wheeler
Expenses (allotment pump)
4th Corner Landscaping
Grass Cutting
2Commune
Website Email addresses
GeoXphere
Parish Online Subscription
H du Bois
Staff wages
H du Bois
Office Expenses
4th Corner Landscaping
Grass Cutting
War Memorials Trust
Grant
BHIB Ltd
Insurance
Unity
Service charge
Opus Energy
Electricity Supply
Lloyds
Service charge for payment card
Opus Energy
Electricity Supply
Lloyds
Service charge for payment card
E.On
Streetlight Maintenance
Aylesbury Mains
Streetlight Repairs
Helmdon Reading Room
Room Rental (Apr 18 – Sept 18)
H du Bois
Staff wages
H du Bois
Office Expenses
4th Corner Landscaping
Grass Cutting
Helmdon Primary School
School field rental
2Commune
Website hosting fee
LGSS Law
Legal Fees
[address removed]
Banbury Bus (50% contribution)
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
16145.68
109.11
3.00
9145.50
25.00
25.00
25.00
25.00
50.00
50.00
55.00
95.79
91.98
3.00
100.00
170.59
172.00
372.37
124.93
196.28
35.00
69.49
928.81
21.60
49.00
60.00
88.00
165.00
200.00
288.00
150.00
259.00
200.00
21.43
10.80
147.00
89.44
3.00
73.50
18.00
50.00
81.10
3.00
4951.47
90.00
196.28
550.00
408.00
1168.80
196.28
1017.74
124.93
18.00
48.60
54.00
34.89
1423.20
330.00
20.00
81.87
1385.29
3.00
35.00
36.00
400.00
140.00
82.40
9145.50
3.00
4126.23
196.28
29.99
196.28
60.00
42.00
1017.74
65.93
196.28
890.00
561.56
18.00
83.63
3.00
93.88
3.00
124.93
98.40
70.00
1017.74
34.00
562.25
350.00
840.00
27.40
190.00
16145.68
16036.57
16033.57
25179.07
25204.07
25229.07
25254.07
25279.07
25329.07
25379.07
25434.07
25338.28
25246.30
25243.30
25343.30
25172.71
25000.71
24628.34
24503.41
24307.13
24272.13
24202.64
23273.83
23252.23
23203.23
23143.23
23055.23
22890.23
22690.23
22402.23
22252.23
21993.23
21793.23
21771.80
21761.00
21614.00
21524.56
21521.56
21595.06
21577.06
21627.06
21545.96
21542.96
16591.49
16501.49
16305.21
15755.21
15347.21
14178.41
13982.13
12964.39
12839.46
12821.46
12772.86
12718.86
12683.97
11260.77
10930.77
10910.77
10828.90
12214.19
12211.19
12176.19
12140.19
11740.19
11600.19
11517.79
20663.29
20660.29
24786.52
24590.24
24560.25
24363.97
24303.97
24261.97
23244.23
23178.30
22982.02
23872.02
23310.46
23292.46
23208.83
23205.83
23111.95
23108.95
22984.02
22885.62
22815.62
21797.88
21763.88
21201.63
20851.63
20011.63
19984.23
19794.23
Bank
Reco nciled
Code
Bank
23292.46
41
41
41
41
41
41
41
41
41
41
42
42
42
42
43
42
42
42
42
42
42
42
42
42
43
43
43
43
44
43
44
44
43
43
43
43
43
43
43
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
45
45
45
45
45
45
45
46
47
47
47
47
47
47
47
47
47
47
47
47
47
47
Author: Helen du Bois, Clerk
83.63
3.00
93.88
3.00
124.93
98.40
70.00
1017.74
34.00
562.25
350.00
840.00
27.40
190.00
101
411
901
903
903
903
903
903
903
903
101
801
411
903
208
401
407
103
201
407
403
402
203
406
408
501
501
501
501
501
501
501
403
403
407
101
411
905
411
903
101
411
802
203
201
209
104
305
201
402
103
403
412
202
212
211
203
407
101
1002
411
407
407
601
501
101
901
411
904
201
208
201
410
407
402
403
201
904
405
411
101
411
101
411
103
102
408
402
403
201
204
410
212
413
139
Authorisatio n Date
Current Account
Page
2017
2018/19 Against Budget
2018-19
EXPENDITURE
Budget
Actual
Remaining
100 Lighting
1720.00
1417.40
302.60
101 Electricity Supply
102 Streetlight repairs
103 Streelight maintenance
104 Electricity Other
1200.00
100.00
420.00
683.07
82.00
312.33
340.00
516.93
18.00
107.67
-340.00
200 Parks & Open Spaces
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance (War Memorial/Pump Garden)
206 Village Bulbs
207 Bin emptying
208 Allotment maintenance
209 General maintenance
210 Noticeboards
211 War Memorial
212 Land Purchase
400 General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
413 Free Bus
500 Grants awarded
6780.00
2000.00
50.00
300.00
350.00
450.00
50.00
680.00
400.00
100.00
4173.01
1449.96
45.00
368.00
350.00
2606.99
550.04
5.00
-68.00
172.15
550.00
450.00
50.00
680.00
227.85
-450.00
1200.00
1200.00
8396.00
210.00
5606.00
150.00
1186.00
51.90
6777.67
172.00
3982.03
214.28
14.00
1148.10
1808.33
38.00
1623.97
-64.28
1000.00
200.00
630.00
150.00
100.00
150.00
100.00
100.00
501.39
49.00
680.37
130.00
498.61
151.00
-50.37
20.00
100.00
-600.00
40.00
51.40
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
600 Burial Grounds
1350.00
50.00
1490.00
400.00
400.00
601 Churchyard Maintenance
602 Contingency
400.00
400.00
18696.00
14258.08
4627.92
700 Miscellaneous
1000.00
2087.52
-1087.52
701 Vat Paid
800 Projects for 2018/19
801 Flagpole & Bench Project
802 Speed Radar
803 Website
1000.00
7200.00
200.00
5000.00
2000.00
2087.52
4202.87
76.65
4126.22
-1087.52
2997.13
123.35
873.78
2000.00
300 Spending from Sinking Fund for 2018/19
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Burial Ground
1000.00
974.00
26.00
1000.00
974.00
26.00
27896.00
21522.47
6563.53
900 INCOME
20696.00
23785.73
-3089.73
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations
18291.00
18291.00
425.00
1980.00
405.00
5016.23
73.50
20.00
-3036.23
-73.50
20696.00
23785.73
3089.73
Total Regular Expenditure
Total Expenditure inc VAT
Total Regular Income
1400.00
1000 MISCELLANOUS INCOME
750.00
60.00
48.60
190.00
1490.00
-90.00
-140.00
50.00
1001 Misc Transfers In
1002 Vat Repayment
1385.29
Total Working Income
20696.00
Total carried forward at beginning of this financial year
Current income minus expenditure
Total reserves in Unity Account
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
25171.02
4475.02
£16,145.68
£3,648.55
£19,794.23
Author: Helen du Bois, Clerk
140
1385.29
Page
Code
Appendix B
Helmdon Presents… Children’s Film Club
Report on grant received from Helmdon Parish Council, May 2018
We purchased five beanbags for the Reading Room, which have been used at children’s film events, as well as other occasions such as screenings of the football world cup. They are kept in the Reading
Room and can be used by other village groups using the hall.
We also used the grant to pay for a one-off license to show the film Kubo and the Two Strings on
Sunday 18th November, 2018. Eleven children came to the event. They took part in some string games such as Cat’s Cradle, then settled down on the beanbags to watch the film with some popcorn and edible ‘string’!
On behalf of the children’s film club I would like to thank Helmdon Parish Council for their generous grant.
Emma Gray
Page
141
November 2018
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
Author: Helen du Bois, Clerk
Appendix C
Meeting with Rae Spencer, Gayton & Tiffield Community Minibus, 28 September 2018
Rae Spencer provided me with a wealth of information and tips on setting up a community transport scheme. He offered to help us by coming along to meetings, etc. if we decide to go down this route.
Gayton & Tiffield’s community minibus has been running for 33 years, initially funded by NCC, now selffunded (including a £4,000 grant from NCC).
They run a service into Towcester and Northampton on a Tuesday and Friday, making three stops in each town. They have 6/8 regular passengers who use the service for their weekly shopping. There is an official timetable, but unofficially they try to be as user-friendly as possible, eg. dropping at people’s doors on the way home.
Management
Rae suggested the first thing to do is to set up as a charity. This is apparently a simple process and requires registering with the charity commission and having four trustees. VAT can then be reclaimed on costs.
Minibus cost
15-seater bus with a sliding door and electric retractable step:
£307/month to lease, including servicing, MOT, road tax
£24,000 purchase cost (prices from Minibus World, Stoke-on-Trent)
Fuel: a fleet card gets 15% cheaper fuel than the pump price
DVLA licencing
A Section 22 licence is for non-commercial vehicles that don’t demand a fare. (We could request a fare or operate an annual membership scheme.)
Rae said a Section 22 licence is easy to obtain; you just need to prove you have a competent person and have service and safety checks programmed.
Community Transport Association (CTA)
Provide minibus insurance and an excellent information source for community transport providers.
Membership is £24/year.
Grant funding
The CTA is a good source of information about startup funding.
Gayton & Tiffield receive grants from NCC and their Parish Councils.
Rae informed me that community minibus funding has been protected from NCC cuts.
Private Hire
Gayton & Tiffield offer their bus to community groups, schools and individuals on a private hire basis. They charge 70p/mile including driver. This is a not-for-profit service and last year brought them £1,900 income.
They see their bus as a valuable community facility, which is used by people such as the WI, Evergreens club, friends on day trips, lunches out, school sports matches, etc.
142
Volunteer drivers
Volunteer drivers need MiDAS training – the MiDAS licence is valid for 4 years.
Gayton & Tiffield currently have 11 volunteer drivers; each driver drives 3 times in a 4-month period. They get a group together and run refresher MiDAS training every 9 months or so, which costs them about £50.
Page
Information sources: CTA website; Greens Norton PC; Rushden PC
Minutes of the Ordinary meeting of Helmdon Parish Council 28th November, 2018
Author: Helen du Bois, Clerk