Council Meeting, 29 August 2007

HELMDON PARISH COUNCIL
All Councillors are summoned to an Extra Ordinary meeting of
Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon on Wednesday 29th August 2007, commencing at 7.30 pm
Members of the public and Press are invited to attend this meeting
AGENDA
1. Apologies for Absence
2. To consider proposal of Playground Committee to accept the draft lease proposed by with
NCC with the following amendments:
1.
2.
3.
4.
Para 4.3 – ‘jointly and equally’ to be inserted (line 2)
Para 4.5 – ‘such consent not to be unnecessarily withheld’ to be inserted (line 2)
Para 4.10 – ‘premises at Area 2’ to be inserted (line 1)
Para 4.11 – GT to review the level of insurance; suggest £10 million. All lines following
‘Provided that’ (line 16) to be deleted.
5. Para 6.1.1 – accept P. King amendments.
6. Para 6.1.2 – accept P. King amendments.
7. Para 7.1 – accept P. King amendments.
8. Para 7.1.1 – accept P. King amendments.
9. Para 7.2 – accept P. King amendments.
10. Para 7.4.1 – accept P. King amendments.
11. Para 7.4.2 – accept P. King amendments.
12. Para 9 – accept P. King amendments.
3. Proposal of the Playground Committee to refurnish the playground and consideration of tenders therefore. .
Signed________________
Liz Hart, Parish Clerk
[address removed]
Dated _________________
——————————————————————————————————–
HELMDON PARISH COUNCIL – Finance Committee
Councillors of the Finance Committee are summoned to a Finance meeting of
Helmdon Parish Council to be held in the Reading Room, Church Street, Helmdon on Wednesday 29th August 2007, following the conclusion of the meeting above.
Members of the public and Press are invited to attend this meeting
AGENDA
1. Apologies for Absence
2. Approval and Signature of the Minutes of 1st June 2007
3. To conduct an annual review of the effectiveness of internal control system (FR 1.4)
4. Consideration of internal audit recommendations
5. VAT claim
6. Review of expenditure v budget
7. To consider separating out deprecation amounts
Signed _______________________
Liz Hart, Parish Clerk
[address removed]
Dated _________________

07/20
HELMDON PARISH COUNCIL
Draft Minutes of the Extra Ordinary meeting of Helmdon Parish Council held on Wednesday 29th August 2007
in the Reading Room, Church Street, Helmdon at 7:30pm
Present: Councillors Barnes, Burns, Crouch, Coatsworth, Duncombe, England, Thorne,Turner,
Stothard
Parish Clerk: Liz Hart
Two members of the public was present.
Action
1 Apologies
None.
2 To consider proposal of Playground Committee to accept the draft lease proposed by
NCC with the following amendments:
The meeting considered the amendments proposed by the Committee and the following were agreed:
Amendment
Para 4.3 – ‘jointly and equally’ to be inserted (line 2)
Para 4.5 – ‘such consent not to be unnecessarily withheld’ to be inserted (line 2)
Para 4.10 – ‘premises at Area 2’
to be inserted (line 1)
Para 4.11 – All lines following
‘Provided that’ (line 16) to be deleted.
Para 4.2 – totally deleted
Para 6.1.1 – accept P. King amendments.
Para 6.1.2 – accept P. King amendments.
Para 7.1 – accept P. King amendments.
Para 7.1.1 – accept P. King amendments.
Para 7.2 – accept P. King amendments.
Para 7.4.1 – accept P. King amendments.
Para 7.4.2 – accept P. King amendments.
Para 9 – accept P. King amendments
Proposed by Seconded by All in favour?
Cllr Crouch Cllr Duncombe Yes
Cllr Turner Cllr Crouch Yes
Cllr Stothard Cllr Crouch Yes
Cllr Duncombe Cllr Crouch Yes
Cllr Crouch
Cllr Stothard
Cllr Duncombe
Cllr Crouch
Yes
Yes
Cllr Stothard Cllr Crouch Yes
Cllr Thorne Cllr England Yes
Cllr Stothard Cllr Crouch Yes
Cllr Stothard Cllr England Yes
Cllr Crouch Cllr Stothard Yes
Cllr Crouch Cllr Barnes Yes
Cllr Crouch Cllr Turner Yes
It was further proposed by Cllr Crouch, seconded by Cllr Duncombe that the Clerk send off the amended lease to NCC. All were in favour.
Cllr Thorne emphasised the importance of a working partnership with the school; Cllr Turner confirmed that his role of Liaison Officer would ensure two way communication between school and Council.

07/21
3. Proposal of the Playground Committee to refurnish the playground and consideration of tenders therefore. .
Clerk
Cllr Turner confirmed that he would draw up a detailed tender specification and pass this to the Clerk to be sent out to companies for tendering quotes. The tenders would be returned in sealed envelopes as per the Financial Regulations.
The meeting closed at 8:00pm.