Council Meeting, 31 March 2015

HELMDON PARISH
COUNCIL |
All Councillors are summoned to the Ordinary
Meeting of Helmdon Parish Council to be held in the
é (
Reading Room, Church Street, Helmdon
' |
HELM DON on Tuesday 31 March 2015 at 7.30 pm. HELM DON
PARISH COUNCIL PARISH COUNCIL
Members of the public and Press are invited to attend and to participate in the Open Forum. This meeting may be recorded, filmed or broadcast by members of the press or public without prior notification to the Parish Council, provided such action does not impede the conduct or progress of the meeting
AGENDA
1. Apologies for Absence
2. To consider ithe completion of section 2 of the Annual Return for 2014/15
a) Matters raised in internal and external audit reports b) Review of system of internal control
3 Councillor questions
Signed
Drie
S
owes
25/3)1
S-
Simon Loake,Clerk to Helmdon Parish Council,1 Meadow Rise, Tiffield,12 8AP [phone number removed])

HELMDON PARISH COUNCIL
MINUTES
Of a meeting of the Council held in the Reading Room, Helmdon, at 7.30pm on Tuesday 31 March 2015.
PRESENT: Cllrs Coatsworth, Adhemar, Garner, Moody, Valentine, England.
IN ATTENDANCE: Simon Loake (Clerk)
In the absence of Cllr Burns, Cllr Coatsworth chaired the meeting.
1) APOLOGIES were accepted from Cllrs Burns, Barnes and Duncombe.
2) DECLARATIONS of INTEREST: There were none.
3) CONSIDERATION of SECTION 2 of ANNUAL RETURN for 2014/15
a) Matters raised in audit reports: Details of the discussions of the Finance Meeting were reviewed by the Council. It was agreed that “S137 Grants” be reclassified as “Donations to Village Organisations”
and the correct use of S137 be applied. Grants available should be notified to local organisations in the Voice and by email. It was further agreed that the Clerk should have an annual performance review. The discrepancy referred to in the audit report was not considered to be material.
b) The system of internal control and the financial procedures adopted were explained by the Clerk, as they are different from those employed by the previous clerk. The records were examined by Cllr
Moody, and the procedures and controls were deemed to be satisfactory. It was agreed that the
Finance Committee will scrutinise the accounting records on a regular basis.
4) COUNCILLOR QUESTIONS: In answer to a question from Cllr Moody, the Clerk confirmed that the
Internal Audit had been arranged with Lynn Lavender, the NCALC auditor.
There being no other business, the Chairman closed the meeting at 7.54pm