Council Meeting, 9 July 2015

HELMDON PARISH COUNCIL
There will be a meeting of the Parish Council
In the Reading Room, Church Street, Helmdon on Thursday 9 July 2015 at 8.00 pm.
Members of the public and Press are invited to attend and to participate in the Open Forum. This meeting may be recorded, filmed or broadcast by members of the press or public without prior notification to the Parish Council, provided such action does not impede the conduct or progress of the meeting
AGENDA
1. To receive and approve apologies for absence
2. To note the resignation of the Clerk to the Council and to receive a verbal report from the meeting held with the Clerk on Tuesday 30 June 2015
3. To establish an HR Committee and appoint three members of the council to it
4. To approve the terms of reference for the HR Committee
5. To agree heads of terms for the appointment of a Clerk
6. To approve the timetable for the appointment of a Clerk
7. Close
Signed _______________________ Dated________________________
Cllr John Coatsworth
Chairman
Clerk to the Council: Mr Simon Loake
1 Meadow Rise, Tiffield, Northamptonshire, NN12 8AP
Telephone: [phone number removed] e-mail: parishcouncil@helmdon.com

HELMDON PARISH COUNCIL
Minutes of the extraordinary meeting of the Parish Council held in the Reading
Room, Church Street, Helmdon on Thursday 9th July 2015 at 8.00 pm
In attendance: Cllrs Coatsworth (Chairman), Adhemar, Hart, Wheeler and Vicars
1. Apologies were received from Cllrs Duncombe and Moody (both with business commitments) and
Cllr Garner who was on holiday. The apologies were accepted by the meeting
2. The meeting noted the resignation of the Clerk to the Council, Simon Loake, for health reasons.
The Chairman read the letter of resignation and gave a verbal report of the meeting held with the th Clerk on 30 June 2015. Some questions were raised about the handover process and there was general agreement that the arrangements would largely be determined by the time taken to recruit a replacement. Concern was expressed about the delay in setting up the new internet bank account and the Chairman agreed to liaise with Simon to ensure that this was concluded with the minimum of further delay.
It was resolved that the Parish Council should commence the process to recruit a new clerk with the minimum of delay
3 It was resolved to establish a HR committee to be responsible for the recruitment process. Cllrs
Hart, Moody and Coatsworth were appointed to his committee.
4. The terms of reference for the HR committee were approved as written subject to the following amendments a) Clarification of the procedure in the event of a split vote to the effect that in such a circumstance the Chairman will have a casting vote.
b) Interviewees should be requested to self certify that they know of no medical condition that would preclude their effective performance in the role of parish clerk. Cllr Hart offered to provide an existing form of this nature for consideration and possible use c) The probationary period to be 4 months in lieu of three so that performance can be assessed over two regular parish council meetings rather than one potentially.
5. It was resolved to approve the heads of terms of agreement for the appointment of a clerk as currently written
6. It was resolved to approve the timetable for appointment of a clerk as currently written noting that th th Cllr Hart is on holiday 5 to 12 August 2015 inclusive
7. There being no further business the meeting closed at 8:45 pm
Signed___________________
Cllr J Coatsworth
Chairman
Dated_________________