Expenses policy adopted (24 May 2017)

HELMDON PARISH COUNCIL
EXPENSES POLICY
It is the aim of Helmdon Parish Council that no employee or member be financially disadvantaged when representing the Parish Council.
Helmdon Parish Council will reimburse all or some of the expenses incurred by the Clerk, the
Chairman or Councillors in performing the duties required by the Council.
Expense receipts will be verified by the Chairman at each main meeting of the council.
CLERK'S EXPENSES
The Clerk will be able to claim the following expenses when supported by receipts:

stationery, postage and printing costs and other office consumables

reasonable sums to cover the extra costs of space, lighting, heating and electricity arising from the Clerk's use of home for council business. This will be set at the Inland Revenue limit for “additional household expenses” for employees of £4.00 per week or £18.00
per month for 2016-17 1

any additional premium required by the Clerk’s own home insurance provider in respect of the clerk’s private premises being the main place of work.

all necessary computer software or upgrades required for the Clerk to fulfil the duties required by the Council.

travelling and associated travel expenses on journeys on council business – to include mileage at the current Inland Revenue non-profit making rate, currently 45p per mile. 2

other expenses which may include overnight accommodation and meals incurred in the performance of Council business provided they have been approved by the Council.
COUNCILLOR EXPENSES
Parish Councillors are unpaid and do not receive an annual allowance. They are entitled to claim the following expenses when supported by receipts:

travelling and associated travel expenses on journeys on council business – to include mileage at the current Inland Revenue non-profit making rate, currently 45p per mile. 2

items purchased specifically at the direction of the Council. Councillors should make every effort to obtain a VAT receipt in the name of the Council and pass this to the Clerk.

other expenses, provided they have been approved in advance by the Council.
Signed: ___________________________ (Chairman)
Date: ___________________________ Date of next review: _________________
1 Expenses and Benefits for Homeworking guidance: https://www.gov.uk/expenses-and-benefits-homeworking/whats-exempt
2 https://www.gov.uk/guidance/rates-and-thresholds-for-employers-2017-to-2018
HPC Expenses policy 1 of 1 Helen du Bois