Finance Committee, 11 December 2007

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F/07/
HELMDON PARISH COUNCIL
Draft Minutes of the meeting of Finance Committee held on Tuesday 11th December 2007
in the Reading Room, Church Street, Helmdon at 7:30 p.m.
Present:
Councillors Barnes, Burns, Thorne, Stothard and RFO (Liz Hart)
1 member of the public was present.
Action
1
Apologies
None
2
th
Approval and Signature of the Minutes of 29 August 2007
Cllr Thorne proposed, seconded by Cllr Burns that the Minutes be agreed. All in favour
Cllr Stothard signed them off.
Clerk confirmed that the VAT claim was outstanding.
3
Review of expenditure versus budget year to date
The Committee noted that the expenditure was broadly in line with the budget. The election costs were above budget due to SNC’s estimates being too low; Cllr Burns confirmed that SNC had received complaints from the Parishes regarding this.
The Clerk was actioned to check with NCALC whether the street lamps should be listed as an asset.
4
Agree tender conditions for grass cutting
The requirements from this cutting year were reviewed and found to be in line with next year’s. Cllr Burns proposed, seconded by Cllr Stothard, that the Clerk should seek tenders accordingly. All were in favour.
5
Clerk
Clerk
Agree budget to put before Council at January meeting
The Committee considered each line of the budget, reviewing this year’s actual predicted spend and considering any relevant factors affecting next year.
The budget proposals are detailed in Appendix A with notes in the comment column.
Budgeted total expenditure was £10 279 plus an estimated £1000 for the Clerk to complete CiCLA training as follows:
Training cost
SLCC reg fee
35 hrs tuition and travel time books petrol and childcare study time
£ 500
£ 70
£ 288
£ 60
£ 280* Clerk to confirm estimate for January meeting
Clerk’s own
Clerk
Total of £1298 – 200 bursary = £998
Cllr Burns will contact Paul Featherstone of Wappenham Parish Council to ask if they would consider bearing the cost on a pro rate basis.
Cllr Burns
Clerk
Therefore, the total budget to be put to the Council meeting is £11 279 (this includes
F/07/
£750 for the sinking fund for playground equipment which will be subtracted if so decided at the Extra Ordinary Meeting in January)
6
Agree precept to put before Council at January meeting
Looking at the general reserves from y/e 2007, it was agreed to submit a proposed precept of £10 279 to the January meeting. The net difference between this and the budget will be found from interest income (approximately £420) and from reserves and/or savings on the sinking funds. This will be adjusted accordingly if the budget requires adjustment as above.
7
Prepare three year forecast (FR2.5)
After due consideration and review of the Finance Regulation the Committee felt it unnecessary to prepare a three year forecast. Cllr Stothard proposed, seconded by Cllr
Barnes that no forecast be made. All were in favour.
.
The meeting closed at 9:05pm.
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F/07/
APPENDIX A
BUDGET AND PRECEPT PROPOSALS 2008-9
2007-8
Yr to date Est. Jan+Mar
Exp.Total
Notes
674.01
295.99
970.00
970.00 Powergen billed some of 06 in 07
674.01
295.99
0.00
0.00
0.00
0.00
0.00
0.00
1,329.00
0.00
1,329.00
740.00 increased tender period to end of Oct
740.00
0.00
63.00
63.00
0.00
0.00
0.00
0.00
151.00 new shrubs for War Memorial
21.00
130.00
30.00
30.00
0.00
0.00
0.00
0.00
475.00 bench+boards repair
475.00
0.00
0.00
0.00
0.00
178.71
0.00
178.71
0.00
0.00
0.00
0.00
0.00
0.00
178.71
178.71
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,528.88
1,133.00
5,661.88
246.00
246.00
0.00
2,234.69 includes extra pay for allotments
1,403.69
831.00
100.98
70.98
30.00
1,083.22
1,083.22
0.00
1,540.44 extra for war memorial and fidelity
1,540.44
0.00
26.00
26.00
0.00
205.00
33.00
172.00
120.00
120.00
0.00
0.00
0.00
0.00
100.00
0.00
100.00
0.00
0.00
0.00
5.55 parish meeting refreshments
5.55
0.00
1,000.00
265.00
1,265.00
1,000.00
750.00
250.00
15.00
0.00
15.00
250.00 Helmdon Presents donation
250.00
0.00
250.00
0.00
250.00
250.00
250.00
0.00
0.00
0.00
0.00
7,960.60
1,693.99
9,654.59
2008-9
Comments
Budget
1,153.00
1,003.00 ABB(4x£99+ Powergen £605.63)
150.00
Code EXPENDITURE
100 1. Lighting
101 Street lighting
102 Electricity repairs
103 Other
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground equip. inspection
203 School field rent
204 War memorial + pump garden
205 Bulbs
206 Parish paths
207 General maintenance
208 Other
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Other
400 4. General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 NCALC Training
407 NCALC & ACRE Membership
408 Reading Room rent
409 Newsletter (Talkabout)
410 Web site
411 Book tokens
412 Other
500 5. S137
501 Brackley Cottage Hospital
502 Village of the Year – Nat comp
503 Other
600 6. Burial Grounds
601 Donation
602 Other
Total Regular Expenditure
10,775.00
Total in Coop (Dec)
Nottingham Bond
Total as of 12th Dec
Expected outgoings (Jan – Mar)
Expected income (Jan-Mar)
Expected end of yr total
20641.44
500.00
21141.44
1693.99
140.00
19587.45
Opening balance April 06
Difference (April 07v 08)
To be put aside for sinking fund
Residual
18946.00
-641.45
1247.00
-1888.45 note that we expected to be £1000 down as it was decided to absorb the cost of the election and thereby keep the precept below £10,000
Budget
1,100.00
950.00
150.00
1,660.00
700.00
110.00
350.00
100.00
50.00
0.00
350.00
1,425.00
750.00
150.00
125.00
200.00
200.00
5,290.00
250.00
2,150.00
100.00
850.00
1,350.00
100.00
200.00
90.00
50.00
100.00
0.00
50.00
1,050.00
1,000.00
50.00
250.00
250.00
1,576.00
780.00
66.00
350.00 inc as per new lease
0.00
30.00
0.00
350.00 p. field fence is 50% of £385
1,425.00
750.00
150.00
125.00
200.00
200.00
4,805.00
260.00 NCALC = 126, BDO= 120 approx inc +5%
2,292.00 incorporates 2% pay rise for yr
100.00
0.00
1,570.00
100.00
213.00
120.00
0.00 in light of zero expenditure in previous yrs
100.00
0.00
50.00
1,020.00
1,000.00 4 X £250 payments
20.00
300.00
300.00 inc requested by Friends of H Churchyard
10,279.00
Additional information we receive approx £420 interest per yr allotment income is approx £70
CiLCA
I have not factored in the cost of the CiLCA training as there are several variables you may wish to consider separately:
Training cost
£500 there is a bursary available to cover up to £200 of this
SLCC reg fee
£70
35 hrs tuition and travel time
£288
books
£60
study time estimate of 50 hrs – would expect to do that in my time expenses(petrol and childcare)
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