Finance Committee, 16 January 2017

HELMDON PARISH COUNCIL
FINANCE COMMITTEE MEETING
Members of the Finance Committee of Helmdon Parish Council are summoned to attend a meeting of the committee to be held in the Committee Room at the Reading Room, Church
Street, Helmdon, NN13 5QJ on
Monday 16th January, 2017 at 8.00pm
Members of the public and press are welcome to attend this meeting. This meeting may be recorded, filmed or broadcast without prior notice to the Parish Council, provided that such activity does not impede the conduct or business of the meeting.
AGENDA
1. Apologies
2. Declarations of Interest
3. Approval and signature of the minutes of the meeting of 9th November, 2016
4. Matters arising
5. Open Forum
6. To consider the draft budget for 2017-18, to be submitted to Council at the meeting on 25th
January, 2017
7. To consider the Precept for 2017-18, to be submitted to Council at the meeting on 25th January,
2017
8. To agreed dates of meetings of the Finance Committee in 2017
9. Close
Signed_________________ Dated______________
Helen du Bois
Clerk to Helmdon Parish Council
[address removed] tel: [phone number removed]

HELMDON PARISH COUNCIL
MINUTES
of the meeting of the Finance Committee of Helmdon Parish Council, held in the
Committee Room at the Reading Room, Church Street, Helmdon on Monday 16th
January, 2017.
PRESENT: Cllrs Coatsworth (Chair), Moody, Garner, Thorpe, Vicars and the Clerk. Cllr Hart arrived at
8:15pm and left at 9:30pm.
IN ATTENDANCE: 0 members of the public attended
1. Apologies
None
2. Declarations of Interest
None
3. Approval and signature of the minutes from the meeting on 9th November, 2016
The minutes were approved with no amendments and signed by the Chairman.
4. Matters arising
Item 6: Cllr Moody confirmed that one member of the public had expressed an interest in the role of flag warden. It was agreed that the triangle of grass originally suggested as a location of a new bench was too small but that there was a more suitable location just slightly further back from there that would suit. As the existing bench on Jenners Piece sits on a concrete base, it was suggested that it may well be more cost effective to purchase a new bench to sit on the opposite side of the road.
Action: the Clerk to contact NCC to request permission to put a bench on the grass verge north side of Wappenham Road at the top of Jenners Hill.
5. Open Forum
There were no members of public in attendance
Page
7. To consider the Precept for 2017-18, to be submitted to the Council at the meeting on 25th January, 2017.
It was resolved to put forward a precept proposal of £17,074 (as detailed in appendix A) to the meeting of the Full Council on 25th January, 2017. 5
6. To consider the draft budget for 2017-18, to be submitted to the Council at the meeting on 25th January, 2017.
The planned budget for 2017-18 was discussed in detail. It was resolved to put forward a budget proposal of £25,444 (as detailed in appendix A) to the meeting of the Full Council on
25th January, 2017, of which £720 is to be added to the Sinking Fund and £7210 is earmarked for projects to be funded by various grants.
Action: the Clerk to circulate the final budget document amongst the Finance Committee.

8. To agree dates of meetings for the Finance Committee in 2017.
It was agreed that the Finance Committee will meet on Tuesday 9th May, Monday 11th
September and Monday 13th November in 2017.
12. Close
There being no further business, the Chairman declared the meeting closed at 9.50pm.
6
Date_________
Page
Signed__________________
Cllr John Coatsworth, Chairman

APPENDIX A
Summary of budget plan for 2017/18
Regular expenditure exc VAT:
Expenditure for specific projects:
Funds added to the Sinking Fund:
Budgeted total expenditure:
£15,389
£9,335
£720
£25,444
Expected regular income:
Proposed income from grants for specific projects:
Budgeted total income (excluding Precept):
£160
£7,210
£7,370
To include from general reserves: £1,000
PRECEPT REQUEST FOR 2017/18: £17,074
7
5.8% increase
£42.87
Page
Precept % change from 2016/17:
Estimated cost per household:

101 Electricity Supply
102 Electricity repairs
103 Electricity maintenance
200 2. Parks & Open Spaces
201 Grass cutting
202 Playground inspection
203 Playground repairs
204 School field rental
205 Garden maintenance for War Memorial and Pump Garden
206 Village Bulbs
207 Bins
208 Allotment maintenance
209 General maintenance
210 Other
400 4. General Administration
401 Audit charge
402 Clerk's salary
403 Clerk's expenses
404 Election expenses
405 Insurances
406 Training
407 Subscriptions
408 Reading Room rent
409 Leaflets & Advertising
410 Web site
411 Banking Fees
412 Other
500 Grants awarded
501 Grants to Village Organisations
502 VOY and school prizes
503 S. 137
600 6. Burial Grounds
601 Churchyard Maintenance
602 Contingency
2,390.00
1,600.00
65.00
0.00
350.00
150.00
75.00
0.00
0.00
150.00
0.00
2,264.33
1,639.39
45.00
0.00
350.00
0.00
26.94
56.00
0.00
0.00
147.00
3,525.00
1,800.00
45.00
300.00
350.00
0.00
50.00
680.00
200.00
100.00
0.00
8,748.00
400.00
4,480.00
150.00
0.00
1,170.00
982.00
921.00
225.00
270.00
150.00
0.00
0.00
8,620.39
402.00
4,923.93
267.81
0.00
1,225.34
839.00
512.31
145.00
119.00
150.00
36.00
0.00
8,647.98
282.00
5,251.48
150.00
0.00
1,300.00
200.00
500.00
142.50
100.00
150.00
72.00
500.00
2,050.00
1,350.00
200.00
500.00
2,050.00
2,050.00
0.00
0.00
1,400.00
1,350.00
50.00
0.00
400.00
400.00
0.00
400.00
400.00
0.00
400.00
400.00
0.00
Total Regular Expenditure 15,207.00 14,497.59
700 Miscellaneous
701 Vat Paid
800 Projects for 2017/18
801 War Memorial Repairs
802 War Memorial Garden rennovations
803 Flagpole & Bench project
804 Flood prevention
805 Speed Radar
806 Pump Garden Renovations
807 Dog Waste Bins
Total Budgeted Expenditure (inc Projects)
0.00
0.00
793.11
793.11
Budget
1,416.44
900.00
100.00
416.44
15,389.42
0.00
0.00
9,335.00
1,200.00
525.00
1,000.00
0.00
5,000.00
950.00
660.00 8
EXPENDITURE
100 1. Lighting
2017-2018
24,724.42
Page
Code
2016-2017
Expected
Budget year end total
1,619.00 1,162.87
919.00 953.96
200.00 23.47
500.00 416.44

900 INCOME
901 Precept
902 Interest
903 Allotments
904 Grants+Prizes
905 Donations
720.00
500.00
0.00
120.00
100.00
0.00
0.00
0.00
5,852.85
250.74
1,000.00
384.46
1,316.67
1,800.00
1,100.98
0.00
16,267.00
16,142.00
25.00
100.00
0.00
0.00
18,354.59
16,142.00
4.82
110.00
1,697.77
400.00
Total Regular Income 16,267.00 18,354.59
1000 MISCELLANOUS INCOME 0.00 610.92
0.00
610.92
1001 Misc Transfers In
1002 Vat Repayment
Total Working Income 16,267.00 18,965.51
Current
Balance BANK DETAILS
Unity Account £15,530.48
Outstanding Jan-Mar 2017
Payments £1,226.37
Receipts £1,297.77
Sinking Fund reserves at March 2017
Expected General reserves at March 2017
£5,852.85
£9,749.03
Anticipated expenditure for 2017-18
Anticipated income
£24,724.42
£7,370.00
expected -ve adjustments due to grants
"-/+ adjustments to sinking fund and /or general reserves
Precept request
Rounded
Previous precept request
£0.00
-£280.00
£17,074.42
£17,074
£16,142.00
Percentage increase on last year 5.78%
Tax base for 2016-17
Tax base for 2017-18
393.4
398.3
charge per household 2016-17
charge per household 2017-18
£41.03
£42.87
6572.85
750.74
1000.00
504.46
1416.67
1800.00
1100.98
0.00
7,370.00
0.00
0.00
160.00
7,210.00
0.00
7,370.00
0.00
0.00
0.00
7,370.00
Estimated balance at end March 2017
£15,601.88
9
125.00
0.00
0.00
125.00
0.00
0.00
0.00
0.00
Page
300 3. Sinking Fund
301 Playground equipment
302 Notice boards
303 Computer
304 War memorial
305 Village seats
306 Elections
307 Other