Freedom of Information guide to information

Information available from Helmdon Parish Council under the model publication scheme
Information to be published How the information can be obtained
Cost
Website
Hard Copy
Website
Hard Copy
Free
10p
Free
10p
Hard Copy
Within Minutes
(see below)
Within Minutes
(see below)
60p
By Email
Hard Copy
Within Minutes
(see below)
Free
10p/ sheet
Class1 – Who we are and what we do
Who’s who on the Council and its Committees
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
L L o o c c a a t t i i o o n n o o f f m m a a i i n n C C o o u u n n c c i i l l o o f f f f i i c c e e a a n n d d a a c c c c e e s s s s i i b b i i l l i i t t y y d d e e t t a a i i l l s s
S S t t a a f f f f i i n n g g s s t t r r u u c c t t u u r r e e
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
Annual return form and report by auditor
Finalised budget
Precept
B B o o r r r r o o w w i i n n g g A A p p p p r r o o v v a a l l l l e e t t t t e e r r
Financial Standing Orders and Regulations
Grants given and received
L19-08 (c) Model Publication Scheme
Parish Council Guide to Information
11 September 2008

List of current contracts awarded and value of contract
M M e e m m b b e e r r s s ’ ’ a a l l l o o w w a a n n c c e e s s a a n n d d e e x x p p e e n n s s e e s s
(Within Minutes)
(see below)
By Email
Hard Copy
Free
10p/ sheet
Website
Hard Copy
Website
Hard Copy
Free
10p/ sheet
Free
10p/ sheet
Website
Hard Copy
Email
Hard Copy
Website
Hard Copy
Within Minutes
Free
10p/ sheet
Free
10p/ sheet
Free
10p/ sheet
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum)
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Q Q u u a a l l i i t t y y s s t t a a t t u u s s
L L o o c c a a l l c c h h a a r r t t e e r r s s d d r r a a w w n n u u p p i i n n a a c c c c o o r r d d a a n n c c e e w w i i t t h h D D C C L L G G g g u u i i d d e e l l i i n n e e s s
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Agendas of meetings (as above)
Minutes of meetings (as above) – N.B this will exclude information that is properly regarded as private to the meeting.
Reports presented to council meetings – N.B this will exclude information that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications
Bye-laws
Within Minutes
Within Minutes
Within Minutes
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
L19-08 (c) Model Publication Scheme
Parish Council Guide to Information
11 September 2008

Current information only
Policies and procedures for the conduct of council business: By Email
Hard Copy
Free
10p/ sheet
By Email
Hard Copy
Free
10p/ sheet
By Email
Hard Copy
Free
10p/ sheet
By Email
Hard Copy
Free
10p/ sheet
Procedural standing orders
Committee and sub-committee terms of reference (within Standing Orders)
Delegated authority in respect of officers
Code of Conduct
Policy statements
Policies and procedures for the provision of services and about the employment of staff:
I I n n t t e e r r n n a a l l p p o o l l i i c c i i e e s s r r e e l l a a t t i i n n g g t t o o t t h h e e d d e e l l i i v v e e r r y y o o f f s s e e r r v v i i c c e e s s
E E q q u u a a l l i i t t y y a a n n d d d d i i v v e e r r s s i i t t y y p p o o l l i i c c y y
Health and safety policy (under Risk Assessment Policy)
R R e e c c r r u u i i t t m m e e n n t t p p o o l l i i c c i i e e s s ( ( i i n n c c l l u u d d i i n n g g c c u u r r r r e e n n t t v v a a c c a a n n c c i i e e s s ) )
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Information security policy (under Risk Assessment Policy)
R R e e c c o o r r d d s s m m a a n n a a g g e e m m e e n n t t p p o o l l i i c c i i e e s s ( ( r r e e c c o o r r d d s s r r e e t t e e n n t t i i o o n n , , d d e e s s t t r r u u c c t t i i o o n n a a n n d d a a r r c c h h i i v v e e ) )
D D a a t t a a p p r r o o t t e e c c t t i i o o n n p p o o l l i i c c i i e e s s
Schedule of charges (for the publication of information)
L19-08 (c) Model Publication Scheme
Parish Council Guide to Information
11 September 2008

Class 6 – Lists and Registers
Currently maintained lists and registers only
Any publicly available register or list
Assets Register
Disclosure log
Register of members’ interests
Register of gifts and hospitality
(hard copy or website; some information may only be available by inspection)
By Email
Hard Copy
By Email
Hard Copy
Free
10p/ sheet
Free
10p/ sheet
Within Minutes
By Email
Hard Copy
By Email
Hard Copy
Free
10p/ sheet
Free
10p/ sheet
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
A A l l l o o t t m m e e n n t t s s
B u r i a B u r i a l l g g r r o o u u n n d d s s a a n n d d c c l l o o s s e e d d c c h h u u r r c c h h y y a a r r d d s s
C C o o m m m m u u n n i i t t y y c c e e n n t t r r e e s s a a n n d d v v i i l l l a a g g e e h h a a l l l s s
P P a a r r k k s s , , p p l l a a y y i i n n g g f f i i e e l l d d s s a a n n d d r r e e c c r r e e a a t t i i o o n n a a l l f f a a c c i i l l i i t t i i e e s s
S S e e a a t t i i n n g g , , l l i i t t t t e e r r b b i i n n s s , , c c l l o o c c k k s s , , m m e e m m o o r r i i a a l l s s a a n n d d l l i i g g h h t t i i n n g g
B B u u s s s s h h e e l l t t e e r r s s
M M a a r r k k e e t t s s
P P u u b b l l i i c c c c o o n n v v e e n n i i e e n n c c e e s s
A A g g e e n n c c y y a a g g r r e e e e m m e e n n t t s s
A s u m m a r y o f w h h i i c c h h t t h h e e c c o o u u n n c c i i l l i i s s e e n n t t i i t t l l e e d d t t o o r r e e c c o o v v e e r r a a f f e e e e , , t t o o g g e e t t h h e e r r A s u m m a r y o f s s e e r r v v i i c c e e s s f f o o r r w w i t h t h o s e f e e s ( e . g . b u r i a l f w i t h t h o s e f e e s ( e . g . b u r i a l f e e e e s s )
L19-08 (c) Model Publication Scheme
Parish Council Guide to Information
11 September 2008

Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Contact details:
Mrs Liz Hart (Parish Clerk)
[address removed]
Tel: [phone number removed]
Email: parishcouncil@helmdon.com
SCHEDULE OF CHARGES
TYPE OF CHARGE
Disbursement cost
DESCRIPTION
Photocopying @ 10.p per sheet (black & white)
BASIS OF CHARGE
Actual cost *
Postage Actual cost of Royal Mail nd standard 2 class
Note that cleared funds must be received in advance
* the actual cost incurred by the public authority
L19-08 (c) Model Publication Scheme
Parish Council Guide to Information
11 September 2008